REQUEST FOR VIP VISITOR PARKING AND CANDY-STRIPE BADGES FOR 17 FEBRUARY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00142R000100160007-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 22, 2016
• Document Release Date: May 17, 2010
• Sequence Number: 7
• Publication Date: February 16, 1983
• Content Type: MEMO

Sanitized Copy Approved for Release 2010/05/17: CIA-RDP85-00142R000100160007-9
UNITED STATES GOVERNMENT
2- Way Memo
Request for VIP Visitor Parking and
Candy-Stripe %0ges for 17 ' P ruary
Chief, Headquarters Security Brand), PSD/06
Chief rRecaptiordAt
INSTRUCTIONS
Use routing symbols whenever possible.
SENDER (Originator of message):
Use brief, informal language.
Conserve space.
Forward original and one copy.
RECEIVER (Replier to message):
Reply below the message, keep one
copy, return one copy.
16 Feb 83
Secretarv to M DP
1. Listed below are visit rs cc*ing to Headquarters for a meeting with
D/OC , on Thursday, 17 February 1983 at 2:OOF!M in rm. 2000.
Cpl
STAT
STAT
NSI
NBI
2. Parking: VIP Visitor Parking lot in front of main entrance.
3. Badges: Please issue candy-stripe badges, call
for escort.
low
(PURPOSE: TO MEET. DISCUSS SOME INVENTORY IN TERMS OF WORD PROCESSING EQUIPMENT. WHAT
DIRECTION HE WANTS TO TAKE, ETC.)
Dist:
Orig - C/HSB/PSD/OS
1 - C/Receptionist
1 - ODP/LIAISON:Private Industry (General)
ODP/EQUIP&SUPPLIES:Word Processing
1 - ODP/SECURITY:General
STAT
To
O/D/ODP
2D00 Hq Bldg
U. . t vc nc I wmcai 01 vnwInw I vn ,n c~sw fl . o ....'R) 101-11.6
Sanitized Copy Approved for Release 2010/05/17: CIA-RDP85-00142R000100160007-9
 Sanitized Copy Approved for Release 2010/05/17: CIA-RDP85-00142R000100160007-9
GUIDES TO SIMPLIFIED INFORMAL CORRESPONDENCE
The typical Government letter has been conservatively estimated to cost $2.00,, not includingtIe cost of filing and ultimate
disposition. Inforittial''eommunicafidn, resulting from the use of Optional Form .27, 2-WAY MEMO, can reduce this cost
substantially.
Persons experienced in the field of letterwriting have made the following observations about Government correspondence
practices;
The bulk of correspondence is conducted within the governmental family itself-between: offices whose day-to-day
relationsh'i'ps' coutd`'p'ermlt simple, informal written communication.
Many written communications are for immediate action, are routine in nature, such as requests for information or services,
and do not require-ccioes kr distribution.
Many written communications are less than a dozen lines in length.
1. In actual experience, where agencies have issued instruc-
tions encouraging the use of memorandums and infot4nal
correspondence within the agency, there has been a notice-
able drop in the communications effort and in the .time
required to respond to a request, as well as a reduction of
useless copies in file. An examination of the two types of
correspondence indicates that formal correspondence has
certain drawbacks:
a. Formal correspondence is.usually nwre wordy because of
salutations, introductory paragraphs, complimentary clos-
ings, etc. It becomes a difficult writing chore because of
continual polishing and editing.
b. Formal correspondence typically calls for more reviews,
resulting in many rewrites, and for excessive time-in-shop.
_r. Forrrtti(,[4artespttodente':c~io~l~t6rbJgh(stki~lE} d6br.6oce:'
channels, and frequently makes communication between
"opposite numbers" very difficult.
2. In many cases, the best reply is an informal endorsement
on an incoming letter. Optional Form 27, 2-WAY MEMO,
takes advantage of this principle.
PRACTICAL PURPOSES SERVED BY 2-WAY MEMO
1. The message and the reply are placed on the same page
in brief, informal language. This simplifies writing, handling,
storing, and disposing of short communications
2. The message maybe prepared by typewriter or by hand;
the reply may be by typewriter, by hand or by rubber
stamp.
3. -It is-possible to achieve b' greater delegation.of signing
authority with the 2-WAY MEMO because of its informal
nature:
4. The 2-WAY MEMO may be designated for special
handling. It may be marked URGENT if exceptional speed is
required. It may be stamped for special mailing services. It
may be used for classified material if _t is marked with the
proper security classification.
S.'fh '16"`itrf and, th6 `PROM" line are
`the'2-WAY MEMO m6y'be -sent'in a window
returned in a window envelope if desired.
6. The 2-WAY MEMO is particuiatly well suited fcr conirn i-
nication between "opposite nurtberj" within one ogericy or
z._, jo,differept agenciees._ ._ .
Sanitized Copy Approved for Release 2010/05/17: CIA-RDP85-00142R000100160007-9