ISSUANCE OF A NEW CHECK REPLACING THE UNNEGOTIATED SALARY CHECK OF A DECEASED AGENCY EMPLOYEE TO THE SURVIVING SPOUSE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00375R000100120013-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: February 14, 2002
• Sequence Number: 13
• Publication Date: April 17, 1962
• Content Type: MEMO

STa~iDARD FORM NO. 84 VfI1 ~ri ~~..i ~1~~1 iW.~ V VL V~~~
0
Approved For Rel~se 2002/05/07: CIA-RDP85-00375R0~00120013-5
ce Meynorundu~n UNITED STATES GOVERNMENT
To Office of Personnel
ATTN Chief, Benefits and Counseling Branch
Acting Chief, Fiscal Division
DATE: 17 April 1962
Issuance of a New Check Replacing the Unnegotiated Salary
Check of a Deceased Agency ~aployee to the Surviving Spouse
1. Attached is a copy of procedures now in effect in the
Payroll Branch, Fiscal Division, to replace the unnegotiated
check of a deceased Agency employee with the issuance of a new
check in the name of the beneficiary.
2. These procedures are designed to provide quick financial
assistance in the amount of the earned but undelivered pay check
to the deceased's family if the family or a representative
requests such assistance. Otherwise, the pending compensation
will be processed as a part of the regular procedure for final
settlement.
3. The Fiscal Division will be guided by information from
your office in the processing of financial assistance requests. STATINTL
Attachment
Memo 4~12~62
Approved For Release 2kA~2/~Fg~~~I~IP~0375R000100120013-5
 STANDARD FORApp~ a For Re'}~se 200 /~+O~T~~~D 75R0 00120013-5
~{~iCe ~eyno~~n~u~n UNITED STATES GO
VERNMENT
To All employees of the Payroll Branch
Fiscal Division
FROM Chief, Payroll Branch
DnTE: 12 April 1962
susJECr: procedures on issuance of a new check replacing the unnegotiated
salary check of a deceased Agency employee to the surviving
spouse.
1. In order to issue a check replacing an unnegotiated
salary check to the spouse of a deceased Agency employee all
of the following procedures must be complied with:
(1) The status of the check of the deceased employee
must be determined. (Has it been issued, mailed
out, or retained in the parent office.)
(2) A request for payment of mcaney to the surviving
spouse is received from Benefits and Counseling
Branch.
(3) The Form 1152, Designation of Beneficiary, if
existing, does contain the name of the surviving
spouse only.
(~+) The Disbursing Office will be consulted in regard
to the issuance of the new check.
(5) The Form 1153, Claim of Designated Beneficiary
and~or Surviving Spouse for Unpaid Compensation
of Deceased Civilian Employee, is completed.
(6) A doctor's certificate of death is issued.
(7) The check will be hand carried to the Benefits
and Counseling Branch and released upon receipt
of completed Form 1153 with doctor's certificate
attached.
2. The procedures set forth in Regulation 0 wi115TATINTL
be complied with for disbursement of the final paycheck and
retirement in order to restrict illegal payment from occurring.
(See Comptroller General's Decision B-1~+62~+0, dated 2 August 1961.)
STATINTL
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19 APR 1962
NOTE TO : Benefits and Counseling Branch
Attached is a statement of policy received from the Acting
Chief, Fiscal Division. As you will note, it is now possible to
obtain some money for beneficiaries of deceased Agency employees.
Please-note, however, that I have assured Mr.
that w~STATINTL
will use this procedure only in rare instances when we have
determined that an acute financial problem exists. I would ask
that in each case we discuss whether or not we should invoke this
procedure before any commitment to do so is given outside of BCB.
STATINTL
c/BCB
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 !
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'BOOK DISPATCH 1~0. LZGC-
HFADQUAATE RS iltf rvO
Bandung of Death Cases - utilization of ?~.litary
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ACTbN REQVIRfD
25X1 A
2. In reviewing a case involving the death of a KUBABIC empSoyes at a
bald installation, cantsroncea w~ers held with representatives of the silitaty
services. These aanferencss rovealed that under existing support agrweettts
tdth BtH~, the ailitary aerviaes will provide the aerriaea of thelir mortlaians~
aorbiary facilities, supp~l.iea and transportation of the d
d
'! Ibr intorsation
eoelaae
to a designated
25X~C psaoe o! interment.. They stated turthar that requests for swrtuary aaaiatanoe
tros~ res
onsibl
Q
p
e
overam,ent attieiala will be hQtwred thus sa the avail-
s of nartuary service to xUBARK persanna2, 2~X1C
They sdded that the legal pro za anoovntered in shipping
uxttry to awother are minimal if tho official military ahannsl
o! transportation is used.
3. The following procedures governir-g all staff employees, staff agents
and Q.S. citizen persormel under contract to the Agency are forwarded for yanr
C lntormation and guidance, especially in areas of the re7rld Where arai,la-bl.e
~orttLary services do not meet the high standards of preparation, enabalai.ng and
~e avaailibl? in evr r~nnnt.ns_ T.. ~ti.e e..__.a ~. .L_ ~_ _~~ _
....o .....~o~ 41 -~~+a~.ivi, yr ease ~ request tihe
25 1C ra ve cer o to contact the nearest ailitsry
RE ' 41 3" -- (CHECK "X" CN.IEy
MARKtt: FdR INDEXING
X ~ NU ~NpfXING REQUIRfD
iNGEXrNG CAN 8E JUDGED
BY OiJAiIFlED HO DESK ONLY
--- --
J~ ECG ~r~
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---- r--'~~..~~ ~......a...aa..iwa vv 6ro UB~I lI7 avnneati~an M1Lt2
a~mplayee ~rgenoiee. It is of special sppliaabdlity to Stations
areas of the world whore facilities for aobaLyodn,g are inadequate.
re~presentativs or installation an rsquea ma services. ?S these services
era rbt located SeoBx'aPhiaall~ aonvenie~at, the militar~r reprsasntatirs or
installation may be asked to t],y a mortician and necessary sutippliea to the area.
It thin is not feasible, the boar map be fLoNn to the nearest military aa~balming
facility. Pbllowing initial emba~,ming artd preparation, the body ~ be chi
to a ~eignate~d destination by means of milita-:y transportation. i~sn de~easd
adrisab~].o by the Chist of Station or Buse, and consistent ~,dth security and
oav+sr oonaiderationa al transportation is authorized. It the deasaaed
2501 the responsible KuBA.kK officer should contact the
.. on a and request aaaia~tance to secure military mortu8:q serviaea,
it shah action can be taken with
t
i
ou
secur
ty compramiae. Lt any event, the
~gsul~tte moat be advised in order that arrangements may be made for release of
t body. Thera can be rw uni.yareel procedure g1 rev,, in this Latter case due tp
t~s various circumatanaea provai.l.ing 3n ciitterent areas at the world.
$? This method of obtaining tttl '~ i tars support in death asses w311 germ~it
arrar~gsments for pr~ceaaing, emt~alr~sing, casketing, acid transportation to be
aQOOlgpliahed through one milii.$r~ aonta.at or ~,i
~Y'7' ~s't~uaiy otf'icer.
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~Tf pl er ;_ .., ,. .
!JR ~"~~ t"' ~~~k
5X1A
y'~ a3
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'S. All problems, ar~ticlp~tLad ~.; &s;t~'; , ~:~:,r~~~r.~,~~,.'t ~ h',inS death asses
t~ tYezd ah
l
d b
'
Du
.
e .t
cri~ard.ed to ~er~ei~~n~r~~;.erM~ ??r, ^~Ascrit
!br s'rlriew, guidarl:c sred r~:u;.4:.1ua..
Attachment:
.List of Mortuary Facil~tie~
5X1A -
5X1A
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