ISSUANCE OF A NEW CHECK REPLACING THE UNNEGOTIATED SALARY CHECK OF A DECEASED AGENCY EMPLOYEE TO THE SURVIVING SPOUSE

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP85-00375R000100120013-5
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
7
Document Creation Date: 
December 12, 2016
Document Release Date: 
February 14, 2002
Sequence Number: 
13
Case Number: 
Publication Date: 
April 17, 1962
Content Type: 
MEMO
File: 
AttachmentSize
PDF icon CIA-RDP85-00375R000100120013-5.pdf240.81 KB
Body: 
STa~iDARD FORM NO. 84 VfI1 ~ri ~~..i ~1~~1 iW.~ V VL V~~~ 0 Approved For Rel~se 2002/05/07: CIA-RDP85-00375R0~00120013-5 ce Meynorundu~n UNITED STATES GOVERNMENT To Office of Personnel ATTN Chief, Benefits and Counseling Branch Acting Chief, Fiscal Division DATE: 17 April 1962 Issuance of a New Check Replacing the Unnegotiated Salary Check of a Deceased Agency ~aployee to the Surviving Spouse 1. Attached is a copy of procedures now in effect in the Payroll Branch, Fiscal Division, to replace the unnegotiated check of a deceased Agency employee with the issuance of a new check in the name of the beneficiary. 2. These procedures are designed to provide quick financial assistance in the amount of the earned but undelivered pay check to the deceased's family if the family or a representative requests such assistance. Otherwise, the pending compensation will be processed as a part of the regular procedure for final settlement. 3. The Fiscal Division will be guided by information from your office in the processing of financial assistance requests. STATINTL Attachment Memo 4~12~62 Approved For Release 2kA~2/~Fg~~~I~IP~0375R000100120013-5 STANDARD FORApp~ a For Re'}~se 200 /~+O~T~~~D 75R0 00120013-5 ~{~iCe ~eyno~~n~u~n UNITED STATES GO VERNMENT To All employees of the Payroll Branch Fiscal Division FROM Chief, Payroll Branch DnTE: 12 April 1962 susJECr: procedures on issuance of a new check replacing the unnegotiated salary check of a deceased Agency employee to the surviving spouse. 1. In order to issue a check replacing an unnegotiated salary check to the spouse of a deceased Agency employee all of the following procedures must be complied with: (1) The status of the check of the deceased employee must be determined. (Has it been issued, mailed out, or retained in the parent office.) (2) A request for payment of mcaney to the surviving spouse is received from Benefits and Counseling Branch. (3) The Form 1152, Designation of Beneficiary, if existing, does contain the name of the surviving spouse only. (~+) The Disbursing Office will be consulted in regard to the issuance of the new check. (5) The Form 1153, Claim of Designated Beneficiary and~or Surviving Spouse for Unpaid Compensation of Deceased Civilian Employee, is completed. (6) A doctor's certificate of death is issued. (7) The check will be hand carried to the Benefits and Counseling Branch and released upon receipt of completed Form 1153 with doctor's certificate attached. 2. The procedures set forth in Regulation 0 wi115TATINTL be complied with for disbursement of the final paycheck and retirement in order to restrict illegal payment from occurring. (See Comptroller General's Decision B-1~+62~+0, dated 2 August 1961.) STATINTL Approved For Release 2002/0 - - , . , 00120013-5 Approved For Release 2002/05/07 :CIA-RDP85-003758000100120013-5 Approved For Release 2002/05/07 :CIA-RDP85-003758000100120013-5 Approved For Rise.2002/05/07 :CIA-RDP85-00375RQQ~'100120013-5 19 APR 1962 NOTE TO : Benefits and Counseling Branch Attached is a statement of policy received from the Acting Chief, Fiscal Division. As you will note, it is now possible to obtain some money for beneficiaries of deceased Agency employees. Please-note, however, that I have assured Mr. that w~STATINTL will use this procedure only in rare instances when we have determined that an acute financial problem exists. I would ask that in each case we discuss whether or not we should invoke this procedure before any commitment to do so is given outside of BCB. STATINTL c/BCB Approved For Release 2002/05/07 :CIA-RDP85-003758000100120013-5 STATINTL Approved For Release 2002/05/07 :CIA-RDP85-003758000100120013-5 Next 10 Page(s) In Document Exempt Approved For Release 2002/05/07 :CIA-RDP85-003758000100120013-5 ! aailitiea ~~J~Q~C~ 25X fR~1M Chi.et, A,11 Cbiete of Station and Base 0 'BOOK DISPATCH 1~0. LZGC- HFADQUAATE RS iltf rvO Bandung of Death Cases - utilization of ?~.litary ` ACTbN REQVIRfD 25X1 A 2. In reviewing a case involving the death of a KUBABIC empSoyes at a bald installation, cantsroncea w~ers held with representatives of the silitaty services. These aanferencss rovealed that under existing support agrweettts tdth BtH~, the ailitary aerviaes will provide the aerriaea of thelir mortlaians~ aorbiary facilities, supp~l.iea and transportation of the d d '! Ibr intorsation eoelaae to a designated 25X~C psaoe o! interment.. They stated turthar that requests for swrtuary aaaiatanoe tros~ res onsibl Q p e overam,ent attieiala will be hQtwred thus sa the avail- s of nartuary service to xUBARK persanna2, 2~X1C They sdded that the legal pro za anoovntered in shipping uxttry to awother are minimal if tho official military ahannsl o! transportation is used. 3. The following procedures governir-g all staff employees, staff agents and Q.S. citizen persormel under contract to the Agency are forwarded for yanr C lntormation and guidance, especially in areas of the re7rld Where arai,la-bl.e ~orttLary services do not meet the high standards of preparation, enabalai.ng and ~e avaailibl? in evr r~nnnt.ns_ T.. ~ti.e e..__.a ~. .L_ ~_ _~~ _ ....o .....~o~ 41 -~~+a~.ivi, yr ease ~ request tihe 25 1C ra ve cer o to contact the nearest ailitsry RE ' 41 3" -- (CHECK "X" CN.IEy MARKtt: FdR INDEXING X ~ NU ~NpfXING REQUIRfD iNGEXrNG CAN 8E JUDGED BY OiJAiIFlED HO DESK ONLY --- -- J~ ECG ~r~ Approved Release 2002/05/07 :CIA-RDP85-OR000100120013-5 ---- r--'~~..~~ ~......a...aa..iwa vv 6ro UB~I lI7 avnneati~an M1Lt2 a~mplayee ~rgenoiee. It is of special sppliaabdlity to Stations areas of the world whore facilities for aobaLyodn,g are inadequate. re~presentativs or installation an rsquea ma services. ?S these services era rbt located SeoBx'aPhiaall~ aonvenie~at, the militar~r reprsasntatirs or installation may be asked to t],y a mortician and necessary sutippliea to the area. It thin is not feasible, the boar map be fLoNn to the nearest military aa~balming facility. Pbllowing initial emba~,ming artd preparation, the body ~ be chi to a ~eignate~d destination by means of milita-:y transportation. i~sn de~easd adrisab~].o by the Chist of Station or Buse, and consistent ~,dth security and oav+sr oonaiderationa al transportation is authorized. It the deasaaed 2501 the responsible KuBA.kK officer should contact the .. on a and request aaaia~tance to secure military mortu8:q serviaea, it shah action can be taken with t i ou secur ty compramiae. Lt any event, the ~gsul~tte moat be advised in order that arrangements may be made for release of t body. Thera can be rw uni.yareel procedure g1 rev,, in this Latter case due tp t~s various circumatanaea provai.l.ing 3n ciitterent areas at the world. $? This method of obtaining tttl '~ i tars support in death asses w311 germ~it arrar~gsments for pr~ceaaing, emt~alr~sing, casketing, acid transportation to be aQOOlgpliahed through one milii.$r~ aonta.at or ~,i ~Y'7' ~s't~uaiy otf'icer. ~E r ... .. ,;... ~Tf pl er ;_ .., ,. . !JR ~"~~ t"' ~~~k 5X1A y'~ a3 - t~ ~;,;?Approved For Release 20 2/05/07: IA-RDP85-00375R000:10012001~- 'S. All problems, ar~ticlp~tLad ~.; &s;t~'; , ~:~:,r~~~r.~,~~,.'t ~ h',inS death asses t~ tYezd ah l d b ' Du . e .t cri~ard.ed to ~er~ei~~n~r~~;.erM~ ??r, ^~Ascrit !br s'rlriew, guidarl:c sred r~:u;.4:.1ua.. Attachment: .List of Mortuary Facil~tie~ 5X1A - 5X1A 25X1A gpproved For Release 2002/05/07 :CIA-RDP85-003758000100120013-5 Next 5 Page(s) In Document Exempt Approved For Release 2002/05/07 :CIA-RDP85-003758000100120013-5