USE OF PAYROLL COMPUTER FILES FOR THE PREPARATION OF CFC/EAF PLEDGE CARDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00375R000200040008-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: August 8, 2001
• Sequence Number: 8
• Publication Date: August 20, 1973
• Content Type: MF

Approved Fo elease 2001/09/04: CIA-RDP85-0037 000200240%%691973
MEMORANDUM FOR: Director of Finance
SUBJECT Use of Payroll Computer Files for
the Preparation of CFC/EAF Pledge
Cards
1. Paragraph 5 requests your authorization
to access the payroll computer Master File and extract
appropriate identifying data for recording on the
new CFC/EAF pledge cards.
2. In the past, the administration of the
Agency's annual Consolidated Fund Campaign required
many hours verifying information required on the
CFC card for payroll deduction. Since the information
required by the Office of Finance for payroll
deduction was not on the regular printed CFC card,
written instructions were given to employees concerning
the information needed. In a majority of the cases,
the cards received contained inaccurate or unnecessary
data and, as was the more common problem, numerous
phone calls and a delay in processing these and other
CFC cards. This year for the first time payroll
deduction is available to employees who wish to use
this procedure for contributions to the Educational
Aid Fund. With this additional requirement, it
becomes more essential to attempt to eliminate some
of the errors and delays previously mentioned.
3. In order to obtain better coverage and
enhance our control over the information required
from the contributors, we would like to record
the participants name and other identi,,fying
information on the pledge card prior to distribution
of these cards to office chairman. In addition,
we wish to obtain a list similar to the T$A Control
list which is presently produced by the payroll
system. This list will be used to control the
distribution and subsequent accounting of the
pledge cards.
4. It is felt that the results will be
mutually beneficial to our respective Offices.
Distribution and control of the cards will be
enhanced. In addition, pertinent information
such as employee name and number, month and day of
birth, etc., will guarantee the validity of this
data in processing pledge cards which are to be
paid by payroll deduction. A representative of
the Office of Finance participated in the final
Approved For.Release'2001/09/04: CIA-RDP85-00375R000200040008-9
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 Approved F elease 2001/09/04: CIA-RDP85-003Y 000 0608-9
SUBJECT: Use of Payroll Computer Files for the
Preparation of CFC/EAF Pledge Card
(Copt' d)
design of the pledge card, thus insuring it will
meet payroll requirements as an input source
document. Preliminary discussions have been
held with representatives of the Office of
Joint Computer Services regarding the impact
this requirement may have on programmer resources
which are currently being utilized in completing
the final stages of the revised payroll system.
It appears that payroll programmers would not
be used for this purpose, since the expertise
needed to extract this information will be obtained
from another component of OJCS.
5. Inasmuch as the only complete computer
file in which both staff and contract employee
data is recorded in the payroll Master file,
your approval is requested to access this File
for the purposes stated above.
Deput Director rsonnel
for Special Programs
Distribution:
Orig & 1 - addressee
1 - DD/Pers/SP
---I-- Chief/BSD
1 '
OP/BSD/PA er (20 August 1973)
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 Alaff For Q ?eaSTAD M :-CIAIRD Pi-08B75J3U 0200040008-9
Headquarters
EMPLOYEE BULLETIN
29 September 1972
THE CONSOLIDATED FUND DRIVE
1. The 1973 Consolidated Fund Drive will be conducted in
the Agency during the period 16 October through 10 November 1972.
You will be asked to support through your pledges and contributions
the Combined Federal Campaign (CFC) and our two Agency programs,
the Educational Aid Fund (EAF) and the Public Service Aid Society
(PSAS).
COMBINED FEDERAL CAMPAIGN
2. This year's campaign will combine into a single drive the
solicitation efforts of the United Givers Fund, the American Red
Cross, the National Health Agencies, and the International Service
Agencies. The recipients of the campaign will include more than
150 local, national and international agencies in the diversified
fields of health, welfare, and social service. On your Contributor's
Card you may designate specific charitable organizations and the
amount you wish to contribute to each. If you do not designate
particular agencies, your contribution will be included with the
total uncommitted gifts to CFC. These are then apportioned by CFC
to all listed organizations.
EDUCATIONAL AID FUND AND PUBLIC SERVICE AID SOCIETY
3. Both of these Agency activities have been established for
your benefit, and are nonprofit organizations. The Public Service
Aid Society (PSAS) provides emergency financial assistance to Agency
personnel both at headquarters and in the field. The purpose of
the Educational Aid Fund (EAF) is to assist parents to pay for the
higher education of their children. Assistance is granted on the
basis of financial need, scholastic record, and the demonstrated
willingness of the children to contribute to their own education.
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 Approved'" gMg 12P1/09/*E jRW 5R000200040008-9
CONTRIBUTIONS
4. Combined Federal Campaign: Contributions are voluntary
and confidential and it is hoped that each employee will make a
gift. The CFC will be the only major on-the-job fund drive in the
Federal community this year. Therefore, when deciding upon your
fair share support for charitable organizations for 1973, please
consider the payroll deduction method for paying your CFC pledge.
This makes it possible to spread payment of your pledge through-
out the calendar year. Because of the method of payment, payroll
deduction is not available to some contract employees. You may
also contribute by cash or check and by direct. 1-,billing. All
checks must be made payable to: Consolidated Charities.
S. EAF/PSAS: Contributions to EAF= and PSP_S must be made in
cash or by check during the fund drive. Make checks payable to:
Consolidated Charities. The payroll deduction and direct billing
plans are NOT available to contributors for these two activities.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/09/04: CIA-RDP85-00375R000200040008-9