REDUCTION OF DAILY OPERATING COSTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00809R000100010014-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 14, 2016
• Document Release Date: February 19, 2003
• Sequence Number: 14
• Publication Date: March 31, 1975
• Content Type: MF

Approved Fq.2elease 2003/05/05: CIA-RDP85-008Q000100010014-4
31 MAR 1975
MEMORANDUM FOR: Chief, Plans and Programs Staff, OL
SUBJECT : Reduction of Daily Operating Costs
The Real Estate and Construction Division (RECD) continues to implement
and administer programs which are not only cost effective but which also con-
serve scarce resources. The following data is submitted as a measurement of
progress made during the third quarter FY 1975.
Cost Reduction Methods Progress/Problems/Suggested Improvements
1. Use speed letters for RECD has increased its use of speed
intraoffice correspondence. letters for intraoffice, routine cor-
respondence as well as for communi-
cation with daily liaison contacts.
2. Encourage and accept pen
and ink changes for minor
errors on correspondence.
3. Identify and take steps
to stop receipt of excess
copies of correspondence
and reports.
RECD continues to encourage and
practice pen and ink changes, in
addition to the use of correction
tape when practicable.
RECD identified that excess copies of
travel orders and travel vouchers
were being made for the Office of the
Chief and the Records Unit. Subse-
quently, the Branch secretaries were
instructed to reduce distribution
from five copies to three.
RECD also reviewed the Division weekly
report distribution and found that
one Branch had been receiving two
copies of the report each week. The
reason for such distribution was
unknown and, since the second copy
was found unnecessary, it was dropped
from distribution.
RECD secretaries have continually
sought new ways to conserve paper.
One secretary has further reduced her
Branch weekly report distribution by
Approved For Release 2003/05/05 : CIA-RDP85-00809R000100010014-4
D L_ b 52 6
 Approved Fckelease 2003/05/05: CIA-RDP85-008Q000100010014-4
SUBJECT: Reduction of Daily Operating Costs
now retiring the Branch Chief's
personal copy to the Branch official
file.
4. Eliminate use of unnec- RECD secretaries have eliminated the
essary routing slips. use of transmittal slips for internal
OL correspondence. In addition,
routing and record sheets are being
conserved by discontinuing their
use on selected correspondence where
their only purpose was to cover the
memorandum; i.e., no approval, con-
curring, or certifying lines are
involved.
5. Reduce fuel oil consumption., Measures previously implemented
of the Headquarters 11./'through GSA to reduce fuel oil con-
Complex. sumption at Headquarters are
continuing. Statistics for the
third quarter FY 1975 are not yet
available.
6. Reduce power consumption RECD continues to implement through
of the Headquarters _,---GSA a program of conserving power
Complex. consumption. Statistics are not
yet available to measure progress
made in the third quarter FY 1975.
Anti-inflation Measures Progress/Problems/Suggested Improvements
1. Reuse envelopes. This practice is now established pro-
cedure in RECD. Reused envelopes
comprise an estimated 90 percent of
all envelopes used.
ie
Real Estate and Construction Division, OL
Approved For Release 2003/05/052 CIA-RDP85-00809R000100010014-4
 STAT Approved For Release 2003/05/05 : CIA-RDP85-00809R000100010014-4
Approved For Release 2003/05/05 : CIA-RDP85-00809R000100010014-4