TWO HUNDRED AND TWENTY SECOND MEETING WEDNESDAY, JUNE 6, 1979

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00821R000100040016-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 19
• Document Creation Date: December 12, 2016
• Document Release Date: January 7, 2002
• Sequence Number: 16
• Publication Date: May 23, 1979
• Content Type: AG

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DIRECTOR OF CENTRAL INTELLIGENCE
Security Committee
SECOM-A-219
23 May 1979
AGENDA
Two Hundred and Twenty Second Meeting
Wednesday, June 6, 1979, 1000 Hours
Room 9A135, NSA Headquarters Building
Ft. Meade, Maryland
1000 Hours Address by Director, NSA
1030 Hours Technical' Security Threats
1200 Hours Lunch - NSA..Cafeteria
(Optional)
1330 Hours Laboratory Demonstration
(Optional)
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DIRECTOR OF CENTRAL INTELLIGENCE
Security Committee
23 May 1979
us REGISTRY
MEMORANDUM FOR: SECOM Members .
STATINTL FROM:
Executive Secretary
SUBJECT: Microforms
1. The Chairman has approved the approach outlined
in SECOM D-521 dated 16 May 1979 on this same subject
and has asked that the entire package be sent to you
for your review.
2. The Chairman specifically desires your comments
on the proposed avenue of attack to the general problem
and would appreciate any further comments you might have
on this subject. Please provide a response on this matter
to the Committee Staff by 15 June 1979.
S TAT
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 Approved For Release 2002/01/30 CIA-RDP85-0082 01R1I 1
Y
DIRECTOR OF CENTRAL INTELLIGENCE
I L Llla,~ t,
Security Committee r { " f~n, ('-'^`'
SECOM-D- 521 11
16 MAY 1979
MEMORANDUM FOR: Chairman, DCI Security Committee
STATINTL FROM:
Executive secretary
SUBJECT: Security of Microforms
REFERENCE: Memorandum from C/IHC to C/SECOM
dated 5 April 1979
STATINTL 1. Chairman, Information Handling
Committee wrote you on S April 1979 informing of the results
of his committees review of security procedures and practices
involving microforms. He relays recommendations of his
working group which bear on the Security Committee. The
Security Committee is asked to:
a. Develop security recommendations and
guidance for specific application to the micro-
form environment.
b. Investigate further. security problems
regarding destruction, accountability and control
-procedures of microforms.
2. The Chairman, IHC proposes that the two Committees
work jointly to review in detail procedures outlined in various
security documents to clarify requirements which are meant to
apply to microform as well as paper documents and through this
effort arrive at guidance on control of microform'.
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3. This appears to the staff as an effort of unnecessary
scope. It would seers reasonable to have the Security Committee
adopt the position that the underlying problem of controlling
sensitive material is not unique to microforms although there
may be unique aspects in application of some procedures.
4. People working with microforms have recognized and
confronted the unique problems. These could be referred to
the Security Committee for resolution.
5. The advantages of such an alternative course of action
a. it would allow concentration on priority
problems and would, over time, permit a compilation
of security procedures specifically applicable to
microform material;
b. it would negate the need for review of all
document control procedures;
c. it should result in controls no more stringent
than those required of other sophisticated data
handling systems; and
d. it would permit attention to resource costs
in connection with specific security proposals.
6. In connection with the IHC request that the Security
Committee investigate further the problems regarding destruction
and control procedures, the staff has learned that some efforts
are underway at the present time to enhance security of documents
in microform.
a. CIA has developed a prototype device
that will securely destroy 3 to 4 pounds of
microform material per hour. Contract for three
preproduction models is scheduled. The device
should be available by the end of the year.
b. Toward resolution of problems with numbering
microform copies of controlled documents, CIA has
solicited from the US Census Bureau a price quotation
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and" estimate of development time for a sequential
numbering to be used for placing unique control
numbers on diazo duplicate microfiche. There is
no response as of 16 May 1979 from the Census Bureau.
7. It would be consistent with the Security Committee
charter to have the Research and Development Subcommittee
look at these issues and make recommendations to the Security
Committee.
8. The problems associated with security of microforms
do not appear to lend themselves to rapid and easy solutions.
Continued attention to the overall issue and particular
address to specific problem is a viable approach. The
proposals made here implement that concept and are submitted
for your consideration.
9. If you endorse this approach then it is proposed that
members be informed by copy of this memorandum and their
opinions solicited. Further, the staff has drafted a response
to the Chairman, Information Handling Committee and suggest
that it be provided to members for their approval prior to
release. The tasking of the R&D Subcommittee should await
receipt of member comments.
STATI
Attachment
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DRAFT #1
TAT I N T L MEMORANDUM FOR:
OS REGISTRY
L",
IL
xo . R~ r -.Gs S
airman, DCI Intelligence Information
Handling Committee
FROM: Robert W. Gambino
Chairman
SUBJECT: Memo from C/IHC 5 April 1979
(IHC/MM 79-08) to C/SECOM
Same Subject
1. The Security Committee has reviewed your request to:
a. develop security recommendations and
guidance for specific application to the microform
environment and
b. investigate further the security problems
regarding destruction, accountability and control
procedures of microform material.
2. The problems you identified do not lend themselves
to ready and easy solutions but merit all due consideration.
The Security Committee will be pleased to continue cooperative
efforts toward viable and feasible resolutions.
3. The Security Committee holds that the underlying
problem of controlling sensitive material is not unique to
microforms. Although there may be unique aspects in application,
the standard control requirements for paper documents are
applicable to microform copies.
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4. Your proposal that the two Committees work jointly
to review in detail all procedures outlined in various security
documents to see which apply to microform material was carefully
considered. The Security Committee offers an alternative
approach premised on the belief that people working with
microforms have recognized if not already confronted unique
problems in application of security procedures for document
control. The Security Committee would be pleased to address
such specific issues and offer possible resolution.
5. The advantages of such an alternative course of
action appear to be more goal related. Thus the alternative:
would negate the need to review all
document control procedure;
- would allow concentration on priority issues
and would, over time, result in a compilation
of security procedures specifically applicable to
microform material and no more stringent than
those required of other data handling systems; and
- would permit attention to resource costs in
connection with specific security proposals.
6. In connection with your proposal to investigate
further the problems regarding destruction and control
procedures, the issues will be directed to the Research and
Development Subcommittee with a request for comments and
recommendations.
2
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7. To maintain relationship on this matter, I
T tTTINJTL appoin of the Community Security
Group, Room 3EOS, Hqs., extension as my point of
contact.
Robert W. Gambino (DRAFT)
Distribution:
Orig - Return C/CSG for retype
1 - C/SECOM
STATI
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4/V
DIRECTOR OF CENTRAL INTELLIGENCE
~ , r'i
Intelligence Information Handling Committee Fl
IHCr11 79-08
5 April 1979
M MORANDUM FOR: Chairman, Security Committee
STATINTL FROI'1:
airman, n gence Information
Handling Committee
SUBJECT: Security Review of Handling of Microforms
within the Intelligence Community
REFERENCE: Memo from Chairman, DCI/IHC dtd 12 June 1978,
same subject
1. In accordance with the reference memo, the Intelligence
Community agencies (CIA, DIA, NSA, Air Force, Army, Navy, and State)
completed phase one of a detailed review by internal agency staffs of
currently practiced security procedures and practices involving micro-
forms.' The review was to determine to what extent the handling of
microforms of intelligence documents met the requirements of Executive
Order 12065,.related implementation directives, and the NSC directive
governing classification,,declassification, downgrading, and safeguard-
ing of national security information.
2. The reviews dealt with the nature of the medium and the security
aspects involved in the transmission, storage, reproduction, utilization
and destruction of microforms. The findings of the reviews within the
various agencies were nearly in total agreement. The following are the
most serious of the problems for which the working group found no ready
-
Solutions:
a. It was unanimously agreed that the basic security problem
of microforms stems from their small size and hi h de ree o ~_a
ompaction The accidental removal or surreptitious use of
microform do:.uments is and must continue to be a concern to all.
While this fundamental issue should be confronted by the Security
Committee, it should be noted that the underlying problem is not
unique to microforms and any proposed controls should be no more
stringent than those required of o histicated data handling
systems.
REcosrr~~
Cif -9-cm 5o
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b. Routine destruction of microforms was also cited as a pro-
blem. The only certain method of destruction for all types of'film
is burning. This is effective for small quantities; but since the
film bases have a very high kindling point, destruction requires a
fire that is fueled by a substance other than the film. Thus, large
quantities are difficult to handle. A concomitant problem is the
large volume-of toxic smoke produced by the film itself. Certain
chemicals are effective for destroying images on some types of film
but the working group found that there is no single chemical com-
mercially available which is capable of destroying images on all
types of microfilm (i.e., silver halide, diazo, or vesicular).
Similarly, pulverizers suitable for destroying paper documents are
not considered effective for destruction of microforms, especially
those which have been reduced more than 100 times standard print
size.
c. Nearly all agencies reported difficulty in complying with
accounting procedures for microfiche copies of controlled documents
requiring copy numbers. The use of copy numbers on microfiche
copies of controlled documents involves technical problems, especially
in a high volume production operation. In spite of an extensive
review of commercially available systems, no agency knows of a device
suitable for this application.
3. Other problems include:
a. Ambiguities which exist in current. regulations with respect
to procedures for handling documents. For example, paragraph 4-404
of Executive Order 12065 states "paper copies . . . of TS documents
are subject to copy number and distribution controls." No mention
is made of microfilm versions of paper documents, although it is
assumed that they are expected to be subject to the same kind
of security controls as paper documents.
b. Handling procedures that are either technically infeasible
or extremely costly when applied to microforms. For example, the
requirement to re-mark a document to reflect new downgrading,
declassification, and upgrading instructions. To accomplish this
would require re-marking the original document, re-filming it,
distributing it to the original addressees with instructions to
destroy the outdated copy along with, its reproductions.
4. As a result of the security problems which
i
h
are
n
erent in the
handling of microforms, and the lack of known means of dealing with them,
the working group recommends that:
a. The physical security problem cited in subparagraph 2(a),
which concerns the problem of small size and high degree of data
compaction involved in microforms, be considered by the Secii ity
Committee as a matter of priority to develop recommendations for
specific application to the microform environment.
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b. The Security Committee investigate further the security
problems cited in subparagraphs 2(b) and (c) regarding the de-
struction of microforms and accountability and control procedures
using contractor assistance as necessary.
c. The Security Committee and the IHC work jointly to review
procedures outlined in the various security documents in detail to
clarify requirements which are meant to apply to microforms as well
as paper documents, as described in subparagraphs 3(a) and (b) of
this memorandum. Where procedures are determined to apply to micro-
forms as well as paper documents, the two Committees should in each
case provide guidance as to how those requirements should be met.
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 ;ENTRAL INTELLIGENCE A Ert y ~~~_
OORI
Approved For ~P8~-00821 ROfl~ L
April 23, 1979
Census Bureau
Suitland, Maryland
Dear Bob,
The purpose of this letter is to solicit from the Census
Bureau a price quotation and estimated development time for a
sequential numbering device to be used for placing unique
control numbers on diazo duplicate microfiche. The specifications
for the device are listed below.
The sequential control number is to. be placed on the diazo
duplicate microfiche as they are produced on the duplicator.
The. control number will- consist of a five digit alpha numeric
number (ex. 0001A) and would be placed in the top right hand
corner of the microfiche title (examples attached). The number
will be placed on source document microfiche in an NMA format
(98 page) and Computer Output Microfiche (COM) in 24X (63 and 98
page) and 48X (270 and 420 page) formats. The number should be
eye readable but be no larger than 15 millimeters wide and 5
millimeters high.
The numbering device must have the capability to return
to its original start position (0001A) after each master micro-
fiche is duplicated. The duplicator operator should have the
option to manually select the alpha character (A-Z) for each
production run he is to make. The actual printing and sequencing
of the number should be accomplished with a minimum of operator
intervention. Possible methods for placing the number on the
microfiche include: 1) ink jet printing; 2) a pre exposure
device using either light emitting diodes or a stenciled disk
with a light source; or- 3) a perforation device. Any method
that is used must provide a permanent number on the microfiche.
Th?Y numbering device would be used primarily on Bruning
OP series microfiche diazo duplicators. However, it would be
advantageous if the device could be used on any of the high speed
microfiche duplicators currently on the market.
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Any n ert_aining to this request may be directed
STATINTJJ.o me on
? STAT
Attachments as stated
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13
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 4PTIOMAI. FOMM 1.D 19,
MAY /W BDITIOM
GSA FFMN (11 C!A 101-11.1i
UNITED STRftf tW&d*A 002IQ~10 :
Memorandum ~an~ni eer
__ Robert T1 Gambino
*F1LE lf'5~ -
TO Chair- DCI Sacurit Committee
ThY
~www w~~
lSTAT I NTL . _ Attention: Executive Seccr 8arT
FROM !/David Ryan
Reference memorandum, SECOM-D-529, o S TAT
Executive Secretary, SECOM, to SECOM members date F. .
The FBI does not maintain microform copies of intelligence
documents. All intelligence documents handled by this Bureau are
maintained in hard-copy form in accordance with standard security policy.
During our examination of various alternatives to the hard-copy
manual filing system, we have developed an appreciation of potential
security pitfalls which are amplified with the application of micrographic
technologies. Association of our representatives with various working
groups connected with the Intelligence Information Handling Committee (IIHC)
has provided us with guidelines and standards which will prove helpful
as we implement the use of Micrographics. In this regard, the Micrographics
Working Group of the IIHC has recently published standards for microfiche
copies throughout the Intelligence Community.
It is our observation that perhaps there are security problems
unique to microforms. It would be helpful to us as we venture into this
technology to have the benefit of community standards for security of
micrographics comparable to the standards recently published by the IIHC
for microfiche copies. Accordingly, it may be more appropriate to address
these issues of microform security head-on, rather than in 'retrospect
as proposed.
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'Security Officer, Federal Bureau of Investigation
X
SUBJECT: SECURITY OF MICROFORMS
Buy U.S. Savings Bonds Regularly on the. Payroll Savings Plan