DRAFT - ORGANIZATION AND FUNCTIONS,(Sanitized), F.Y. 1948

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00869R000100120013-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: November 17, 2016
• Document Release Date: July 10, 2000
• Sequence Number: 13
• Publication Date: June 12, 1947
• Content Type: MEMO

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12 June 1947
Chief, Finance Division
Acting Chief
Draft - Organization and Functions, F.Y. 1948 25X1A
There is established within the Budget and Finance Division a
which is responsible for the administration of the
agency budget program and the development of the annual budget.
Established within the re the following
operating units:
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1. Office of the Chief
1. Office of the Chief
(a) Provides overall supervision and administrative
direction over the activities pertaining to
the administration of the budget program;
(b) Directs the development of estimates and pre-
paration of necessary budgetary data;
(c) Supervises the preparation of internal reports
as required in the administration of the budget
program;
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(d) Directs the maintenance of budgetary records
and the preparation of reports to the Bureau
of the Budget covering funds requirements and
personnel needs.
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(a) Prepares the annual call for estimates pre-
scribing the specifications to be followed
by CIG organizational units in submitting their
estimates and consults with branches in the
preparation of their annual estimates.
(b) Prepares the annual agency budget document for
presentation to the Bureau of the Budget and
the appropriation committees, including the
development of financial data, drawing up state-
ments of justification and the preparation of
schedules of statistical information, in the
form prescribed by the Bureau of the Budget.
(c) In coordination with operating officials pre-
pares analytical reports and estimates of
additional funds requirements in connection
with the development of new projects or changes
in current programs.
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UV"F
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(d) Maintains the agency's operating budget.
Continuously analyzes the financial reports
and makes recommendations to the Chief,
concerning the status of
agency funds.
(e) Maintains budgetary controls over the agency's
appropriated funds. Responsible for the pre-
paration of the quarterly statement of apportion-
ments, "Request for Apportionment" (Form 1) as
prescribed by the Budget-Treasury Regulation ##1,
Revised, and "Requests for Revision of
Apportionments". (Form 2)
(f) Ascertains the needs for adjustments in allot-
ments of funds and prepares all Advices of
Allotment Authorization.
(g) Develops allotment account charts and assigns
allotment account symbols to accounts established
within the CIG.
(h) Recommends methods for recording and reporting
obligations incurred by departmental and overseas
installations, in connection with the administra-
tion of the budgetary program.
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(i) Reviews obligation instruments and estab-
lishes and maintains budgetary control records
over recurring contractual obligations in
connection with analyses of rates of obligation
of funds.
(j) Prepares financial and statistical reports as
required by the War Department, Congressional
committees, the Bureau of the Budget and the
Budget Officer, CIG.
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(a) 1.1aintains the necessary budgetary personnel
records as required in connection with the
development of the annual agency budget document
and the administration of the budget program.
(b) Prepares the agency quarterly report of personnel
requirements as prescribed by the Bureau of the
Budget.
(c) Prepares periodic and special reports on personnel
positions and personal services as required by the
Bureau of the Budget, War Department and the
Budget Officer including monthly and weekly
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reports reflecting complete distribution of
CIG personnel by type and region, and daily
reports of CIG personnel strength by organi-
zational unit and type of personnel (vouchered,
unvouchered and military).
(d) Reviews and processes all CIG personnel actions
required for budget purposes and prepares
monthly reports of obligations incurred for
personal services.
(e) Currently accumulates man years service data
for use in the development of the annual CIG
budget document. Maintains the personnel locator
file on ClG vouchered and military personnel.
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