Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
November 17, 2016
Document Release Date: 
July 10, 2000
Sequence Number: 
Case Number: 
Publication Date: 
June 12, 1947
Content Type: 
PDF icon CIA-RDP85-00869R000100120013-7.pdf143.01 KB
Approved For Release 200 69R000100120013-7 25X1A 25X1A 12 June 1947 Chief, Finance Division Acting Chief Draft - Organization and Functions, F.Y. 1948 25X1A There is established within the Budget and Finance Division a which is responsible for the administration of the agency budget program and the development of the annual budget. Established within the re the following operating units: 25X1A 1. Office of the Chief 1. Office of the Chief (a) Provides overall supervision and administrative direction over the activities pertaining to the administration of the budget program; (b) Directs the development of estimates and pre- paration of necessary budgetary data; (c) Supervises the preparation of internal reports as required in the administration of the budget program; 25X1A Approved For Release 20 85-00869R000100120013-7 Approved For RJ,ease 200 5-0 J69R000100120013-7 (d) Directs the maintenance of budgetary records and the preparation of reports to the Bureau of the Budget covering funds requirements and personnel needs. 25X1A 2. (a) Prepares the annual call for estimates pre- scribing the specifications to be followed by CIG organizational units in submitting their estimates and consults with branches in the preparation of their annual estimates. (b) Prepares the annual agency budget document for presentation to the Bureau of the Budget and the appropriation committees, including the development of financial data, drawing up state- ments of justification and the preparation of schedules of statistical information, in the form prescribed by the Bureau of the Budget. (c) In coordination with operating officials pre- pares analytical reports and estimates of additional funds requirements in connection with the development of new projects or changes in current programs. Approved For Release 2000/0 00869R000100120013-7 Approved For Release 2000/08/18 : CIA-RDP85-OQ869R000100120013-7 UV"F 25X1A (d) Maintains the agency's operating budget. Continuously analyzes the financial reports and makes recommendations to the Chief, concerning the status of agency funds. (e) Maintains budgetary controls over the agency's appropriated funds. Responsible for the pre- paration of the quarterly statement of apportion- ments, "Request for Apportionment" (Form 1) as prescribed by the Budget-Treasury Regulation ##1, Revised, and "Requests for Revision of Apportionments". (Form 2) (f) Ascertains the needs for adjustments in allot- ments of funds and prepares all Advices of Allotment Authorization. (g) Develops allotment account charts and assigns allotment account symbols to accounts established within the CIG. (h) Recommends methods for recording and reporting obligations incurred by departmental and overseas installations, in connection with the administra- tion of the budgetary program. Approved For Release 200 . lX"85-00869R000100120013-7 Approved For Release 2000/08/18 : CIA-5UP85-00369R000100120013-7 (i) Reviews obligation instruments and estab- lishes and maintains budgetary control records over recurring contractual obligations in connection with analyses of rates of obligation of funds. (j) Prepares financial and statistical reports as required by the War Department, Congressional committees, the Bureau of the Budget and the Budget Officer, CIG. 25X1A (a) 1.1aintains the necessary budgetary personnel records as required in connection with the development of the annual agency budget document and the administration of the budget program. (b) Prepares the agency quarterly report of personnel requirements as prescribed by the Bureau of the Budget. (c) Prepares periodic and special reports on personnel positions and personal services as required by the Bureau of the Budget, War Department and the Budget Officer including monthly and weekly Approved For Release 2008DP85-00869R000100120013-7 Approved For Release 2000/08/18 : CIA-RDP85-0Q$.69R000100120013-7 reports reflecting complete distribution of CIG personnel by type and region, and daily reports of CIG personnel strength by organi- zational unit and type of personnel (vouchered, unvouchered and military). (d) Reviews and processes all CIG personnel actions required for budget purposes and prepares monthly reports of obligations incurred for personal services. (e) Currently accumulates man years service data for use in the development of the annual CIG budget document. Maintains the personnel locator file on ClG vouchered and military personnel. Approved For Release 2000'fR~~Q? ~iA-m.MMpR,;-n0869R000100120013-7 25X9 Approved For Release 2000/08/18 : CIA-RDP85-00869R000100120013-7 Approved For Release 2000/08/18 : CIA-RDP85-00869R000100120013-7