DRAFT - ORGANIZATION & FUNCTIONS (Sanitized)

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP85-00869R000100120014-6
Release Decision: 
RIPPUB
Original Classification: 
C
Document Page Count: 
6
Document Creation Date: 
November 17, 2016
Document Release Date: 
July 10, 2000
Sequence Number: 
14
Case Number: 
Publication Date: 
June 12, 1947
Content Type: 
MF
File: 
AttachmentSize
PDF icon CIA-RDP85-00869R000100120014-6.pdf192.48 KB
Body: 
Approved For Release 20 -00869R000100120014-6 25X1A 25X1A 12 June 1947 There is established within the Budget and Finance Division a which is responsible for the administration of the agency budget program and the development of the annual budget. Established within t are the following operating unites Their functions and responsibilities are as foll.owss (a) Provides overall supervision and administrative direction over the activities pertaining to the administration of the budget program; (b) Directs the development of estimates and pre- paration of necessary budgetary data; (c) Supervises the preparation of internal reports as required in the administration of the budget program; Approved For Release 2Q,QQ/UB DP85-00869R000100120014-6 25X1A 25X1A 25X1A Approved For Release 2000/08Q CIA-QP85-00869R000100120014-6 (d) Directs the maintenance of budgetary rooords and the preparation of reports to the Bureau of the Budget covering funds requirements and onnel needs. 25X1A 2. (a) Prepares the annual call for estimates pro- scribing the specifications to be followed by CIO organizational units in submitting their estimates and consults with branches in the preparation of their annual estimates. (b) spares the annual agency budget document for presentation to the Bureau of the Budget and the appropriation cornalttees, including the development of financial data, drawing up state zaenta of justification and the preparation of schedules of statistical information,, in the form prescribed by the Bureau of the Budget. (c) in coordination with operating officials pre-- pares analytical reports and estimates of additional funds requirements in connection with the development of new projects or changes in current programs. Approved For Release : CIA-RDP85'-00869R000100120014-6 25X1A agency funds. (e) Maintains budgetary controls over the agency's appropriated funds. Responsible for the pre- paration of the quarterly statement of apportion- ments,, "Request for Apportionment"" (Form 1) as prescribed by the Budget-Treasury Regulation 1, Revised, and "Requests for Revision of Apportionments". (Form 2) Ascertains the needs _for adjust me in allot- manta of funds and prepares all Advices of Allotment Authorization. Approved For Release 2000/08/18 CIA-RDP85-00869R000100120014-6 (d) Maintains the agency's operating budget. Continuously analyzes the financial reports and makes recaendations to the Chief, concerning the status of (g Develops allotment account charts and assigns allotment account symbols to accounte established within the CIG. (h) Recw=ends methods for recording and reporting obligations incurred by departmental and overseas installations, in connection with the administra- tion of the budgetary program. Approved For Release 2000/08/1 -- 0 8869R000100120014-6 Approved For Release 2000/0&M - 8rt 869R000100120014-6 25X1A Reviews obligation instruments and eetab- li.ahes and maintains budgetary control records over recurring contractual obligations in connection with analyses of rates of obligation of funds. Budget Officer, C (k) Prepares financial and statistical reports as required by the War Department, Congressional comritteee, the Bureau of the Budget and the Maintains the necessary budgetary personnel records as required in connection with the development of the annual agency budget document and the administration of the budget program. (b) Prepares the agency quarterly report of personnel requirements as prescribed by the Bureau of the Budget. riodic and special reports on personnel positions and personal services as required by the Bureau of the Budget, War Department and the Budget Officer including monthly and weekly Approved For Release 20 -00869R000100120014-6 Approved For Release 2000/08/18 : CIA-RDP85-00869R000100120014-6 (e) reports reflecting complete distribution of CIo personnel by type and region, and daily reports of CIO personnel strength by organi- ational unit and type of personnel (vouchered, unvouchered and military). Reviews and processes all C:LG personnel actions required for budget purposes and prepares r?don thly reports of obligations incurred for personal services. Currently accumulates in years service data for use in the development of the annual CIO budget document. Maintains the personnel locator file on CIO vouchered and r ilitary personnel. Approved For Release 2000/08/18 : CIA-RDP85-00869R000100120014-6 25X9 Approved For Release 2000/08/18 : CIA-RDP85-00869R000100120014-6 Approved For Release 2000/08/18 : CIA-RDP85-00869R000100120014-6