NATIONAL SECURITY AGENCY CIRCULAR CENTRALIZED PROCUREMENT OF CRYPTOLOGIC EQUIPMENT (U)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000200300004-4
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 19
• Document Creation Date: December 14, 2016
• Document Release Date: May 21, 2003
• Sequence Number: 4
• Publication Date: April 22, 1971
• Content Type: REGULATION

NATIONAL SECURITY AGENC
Approved F6 AD3 8000200 0g
FORT GEORGE G. MEADE, MARYLAND
DATE . 22 Apr 1971
National Security Agency Circular
CENTRALIZED PROCUREMENT OF CRYPTOLOCIC EQuIFMENT (u)
SECTION
REFERENCES . . . . . . . . . . . . . . . . I
PUR FOS E . . . . . . . . . . . . . . . . . . II
POLICY . . . . . . . . * . . . . . . . . . . III
APPLICABILITY AND SCOPE . . . . . . . . . . IV
DEFINITIONS . . . . . . . . . . . . . . . . V
RESFONSIBIZITIES . . . . . . . . . . . VI
SECURITY REQUIREMENTS . . . . . . . . . . . VII
PROCEDURES . . . . VIII
SECTION I - REFERENCES
1. See Annex A for References.
SECTION II - PURPOSE
2. This Circular sets forth the policy and responsibilities
concerning the centralized procurement of cryptologic equipment
and provides guidance for the preparation, submission, acceptance,
and administration of Military Interdepartmental Purchase Requests
(MIPRs) and Federal Civil Agency Purchase Requests for cryptologic
requirements for which NSA is to provide production or procurement.
3. In accordance with the delegation of authority and
assignment of responsibilities set forth in References a., b.,
d., e. and f., the Director, National Security Agency shall
provide for the production and procurement of cryptologic
equipment/systems, repair parts, technical data and support
items necessary to the accomplishment of the national cryptologic
mission.
*This rcul.ar supersedes NSA Cir 60-1 (C), dtd 14 Apr 61 and
Change 1 thereto.
OPI: C/I&L
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NSA review completed . NSA CIR NO. 60-i(C)*
M OUP-1
Excluded from automatic
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NSA CIR NO. 60-1 (C) 22 April 1971
SECTION IV - APPLICABILITY AND SCOPE
4. This Circular implements only those parts of References a., b., and
e., which are directly related to the production, procurement, and distribution
processes of cryptologic equipment/systems, repair parts, technical data and
support items, and does not encompass implementing criteria or guidance for
other authorities contained therein.
5. The provisions. Of t is Circular are not applicable to those crypto-
logic requirements for which production and procurement responsibilities have
been assigned by the Director, National Security Agency, or higher authority,
to a Military Department or Federal Civil Agency. Further, this document
is not applicable to the Military Assistance Program (C3rant Aid and Sales).
6. Application of ASPR Provisions. Security doctrine and policy
requirements applicable to cryptologic materiel and data do not permit the
exercise of certain practices normally granted to requiring activities under
commodity Procurement assiubements referred to in Reference h. Those principles
contained in Reference h. which are applicable to and compatible with the
Itional Security Agency's responsibilities in providing for the production
.d procurement Of cryptologic r'eq i,rewrnts are included herein. Therefore,
accordance with the provisions of AS;t 5-1118, thin Circular rerlects the
'regiment between NSA and those activities of the Department of Defense
ncerning the centralized procurement for cryptologic requirements. Addi-
onally, this Circular includes the procedures by which Federal Civil
sncies will be governed in procuring cryptologic items through the Depart-
:a.eent. of Defense, pursuant to the relegation of authority reflected in Reference
d.
SECTION V - DEFINITIONS
7. See Annex B for definitions.
S 7TION VI - RFSPC)NSIBILITI
8. The National Security Agency is responsible for
a. Providing the requiring activities with information on which to
base the submission of their cryptologic requirements for the purpose of
effecting centralized procurement of cryptologic requirements.
b. Providing for the procurement and production of approved crypto-
logic requirements.
c. Furnishing each requiring activity periodic information as to
the status of its funded orders.
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d. Establishing allocation schedules for the distribution of
cryptologic equipment and repair parts in accordance with requirements
and priorities. (See Reference 1. concerning COI'iiSEC requirements).
e. Prescribing minimum security requisites pertaining to crypto-
logic equipment/systems, repair parts, technical data and support items.
f. Providing technical data necessary to the operation and support
of cryptologic equipment/systems in accoraance with Reference k.
g. Developing Federal Item Identifications and simultaneously
furnishing Federal Stock Numbers to requiring activities in accordance with
Reference j.
9. The requiring activities are responsible for:
a. Submitting their orders in accordance with the provisions of
this Circular, Reference j., the NSA Availability Listing of SIGINT and
Telecommunications Equipment, and the procurement program schedules issued
pursuant hereto, as appropriate. (Except urgent requirements affected by
mission changes.)
b. Assuring that protection is afforded cryptologic equipment/
systems, repair parts, technical data, and support items in accordance with
Section VII of this Circular.
c. Budgeting and funding for costs of cryptologic equipment/systems
and repair parts, transportation, preservation, packaging, packing, technical
data, and a prorated share of costs of changes made to cryptologic equipment/
systems during production.
SECTION VII - SECURITY REQUIREMENTS
10. a. Equipment/systems, repair parts, technical data, and support
items bearing security classifications shall be protected in the manner
prescribed by applicable laws, Executive Orders, and security regulations
of the Department of Defense and the National Security Agency. Information
concerning the organization, functions, and activities of the National
Security Agency is exempted from disclosure by Public Law 86-36; therefore,
cryptologic equipment/systems, and data which can be identified with NSA or
which reveal application to the cryptologic mission--even though not bearing
a security classification--are sensitive and, as such, shall be protected
throughout their existence from unauthorized disclosure or release.
b. For purposes of the utilizauion program for excess crypto- ogic
materiel, appropriate instructions are set forth in References g. and i.
concerning.demilitarization and disposal of cryptologic items.
In-
(Cl - Jun 71)
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NSA CIR NO. 60-1 (C) 22 n- , , ry' ,
c. Documents reflecting aggregate cryptologi.c requirements,
procurements, production schedules, status reports, deployment,.identifi-
cations, and other information which reveal national production and procure-
ment efforts or mission endeavors, shall be disseminated only on a strict
need-to-know basis.
SFarION VIII - PROCEDURES
11. Annex C sets forth the general procedural guidance applicable to
all cryptologic requirements to be procured through NSA.
12. Annex D prescribes additional guidance concerning the submission
of requirements for subsequent year repair parts.
13. Annex E provides the official channels and points of contact within
NSA Headquarters for the processing of inquiries and correspondence concerning
procurement of cryptologic requirements.
B. WOOD
adier General, USAF
Chief of,' Installations and Irgistlcs
5 Incls;
1.
Annex A,
References
2.
Annex B,
Definitions
3.
Annex C,
Procedural Guidance
L&.
Annex D, Subsequent Year Repair
Farts
5.
Annex E, Contacts and Liaison
DISTRIBUTION
Special
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ANNEX A
REFERENCES
a. DoD Directive 5-3115.2, Electronics Intelligence (ELINT).(
dtd 7 Feb 67.
b. DoD Directive 5-3115.4, Communications Intelligence (COMINT)
(U), dtd 19 Mar 59.
c. DoD Instruction 4100.14, Uniform Preservation - Packaging,
Packing and Marking of Items of Supply, dtd 19 Oct 67.
d. DoD Directive 5160.13 (F.O.U.O.), Delegation of Authority to
Procure Cryptologic Materiel and Equipment, dtd 20 Mar 56.
e. DoD Directive C-5200.5, Communications Security (COMSEC) (U),
dtd 27 Oct 58 .
f. National Security Council Communications Security Directive
(C), dtd 26 Aug 68.
g. National COMSEC Instruction No. 2001 (FOUO), Program for the
Management and Utilization of Excess Communications Security Materiel, dtd
8 Jun 70.
h. The Armed Services Procurement Regulation, Section V.
i. NSA Circular 60-5(C), Excess SIGINT Materiel and Cryptologic
Mission ADPE Utilization Program (U), dtd 10 Apr 70.
j. NSA Circular No. 60-6 (U), Provisioning of Cryptologic Equip-
ment, dtd 10 Oct 68 w/change 1, dtd 14 Jan 69, and change 2, dtd 9 June 70.
k. NSA Manual 80-6"(U), Technical Data and Standardization
Management Manual, dtd 14 Feb 66, as amended.
1. NSA Circular No. 90-3 (C), General Procedures for Meetings to
Determine COMSEC Equipment Allocation and Delivery Schedules for NSA Pro-
curement Contracts (U), dtd 4 Mar 68.
m. NSA Circular 90-5 (C), Policy Governing the Provision of COMSEC
Services and Material (U), dtd 10 Nov 64.
GROUP -1 ANNEX A to NSA CIR.
Excluded from automatic NO. 60-i (C), dtd
downgrading and 22 April 1171
declassification
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ANNEX B
DEFINITIONS
For the purpose of this Circular, the following definitions apply:
a. Acquisition Element - That NSA organization element having
functional responsibility for providing acquisition services for the procure-
ment of cryptologic equipment/systems, repair parts, technical data and support
items or related services required by requiring activities.
b. Cryptologic Equipment - That equipment or system developed
and/or acquired for ac ivi i.es an operations involved in: (1) producing
Signal Intelligence, or (2) maintaining communications security.
c. Financing:
(1) Direct Citation of Funds - A method of financing wner,.~by
the requiring activity cites on its order the appropriation and subsidiary
accounting classification to be charged in fulfilling the procurement, and
such funds are cited on the contract by the procuring activity. (Pursuant
to the Memorandum for the Director, NSA, from the Deputy Assistant Secretary
of Defense (Comptroller), dated 5 March 1962, procurement requests from
Department of Defense activities for cryptologic requirements when accepted
by NSA will normally be done so on a direct citation of funds basis. In
unusual cases other methods of financing may be employed as mutually agreed
to by the Finance and Accounting Officers or fiscal Officers concerned; e.g.,
NSA Stock Items; NSA "in-house" fabricates items.)
(2) Reimbursement - A method of financing whereby the cost
involved in fulfilling the procurement request is charged to reimbursable
obligation authority subject to reimbursement by the requiring activity.
(This method of financing will be used for all purchase requests from Federal
Civil Activities.)
(3) Bulk Funding - A method of funding whereby NSA receives
an annual or semiannual MIPR from a requiring DoD activity which authorizes
NSA to obligate funds on procurement documents to cover the activity's known
requirements, as well as subsequent emergency repair parts. A specified
lump sum of funds is reserved on the MIPR for the purpose of procuring repair
parts for the specified period of time, rather than submitting individually
funded IUPRs each time repair parts are to be procured.
d. Parts:
(1) Depot Repair Parts - Those repair parts, subassemblies,
assemblies, maintenance spares, special tools, ._nd support items for an end
equipment /system which are furnished as an aggregate for bulk shipment to
GROUP-1
Excluded from automatic
downgrading and
declassification
ANNEX B to NSA CIR.
NO. 60-1 (C), dtd
22 April 1971
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requiring activity supply points, as determined by each requiring activity.
( 2 ) Desi&n Controlled Repair Farts (DCRPS) - Farts, sub-
assemblies or assemblies (l) for which the design s controlled by NSA; (2)
the use is primarily in NSA design controlled cryptologic equipment/systems;
and (3) the Federal Manufacturer's Code is 98230. DCRPs are identified by
NSA in the Federal Cataloging System with an Inventory Management Responsibility
Code 4 (NSA DoD Activity Manager) in card column 47 of the EAM users card.
These items are procurable only as directed by NSA; fabrication or procurement
of these items shall not be made without the written authorization of the
cognizant NSA Acquisition Element.
(3) Equipmo3nt Repair Parts -- Those repair parts, subassemblies,
maintenance spares, speca tools, an support items furnished concurrent
with an end equipment/system as being essential to its support for that initial
period required to establish follow-on support, as determined by each requiring
activity.
(!t) Initia=;. Support items - Those items which comprise both
the "equipment repair parts'a and tr ;' epot repair parts", and may include
NSA design controlled parts, maintenance spares, test equipment, special
maintenance tools, and support items, as well as those items for which NSA
does not control the design.
(5) Subseque nt Year Repair Farts - Those repair parts which
are to be procured to rein`s oar augmentinitial support items to assure
adequate maintenance during the life of the equipment.
e. Order - A Military Interdepartmental Purchase Request (MIPR.),
as prescribed 17r use within the Department of Defense, or an authorized
document of the requiring Federal Civil Agency which sets forth definitive
eryptologic requirements of that activity.
f. Requirin, Activity - A department, agency, or other element
of the United States Csa7viFTT 'nt which is authorized to originate a purchase
request for and to utilize cryptologic equipment/systems and related materiel.
g. Technical Data - Technical data are recorded information used
to define a design and to produce, support, maintain or operate items of
defense materiel. These data may be recorded as graphic or pictorial delineations
in media such as drawings or photographs; text in specifications or related
performance or design type documents; in machine form such as punched cards,
magnetic tape, computer memory printouts; or may be retained in computer
memory. For purposes of this Circular, technical data is that data described
either in the NSA increment to the DoD Authorized Data List, Part II of
Reference k., or in the requiring activity's official Authorized Data List.
ANNEX B to NSA CIR.
NO. 60-1 (C), dtd
22 April 1971
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h. ~c~ ial Technical Data - That technical data which the requiring
activity deems essential to its particular logistical support needs, but
when evaluated by NSA, it is considered to be in excess, of the minimum
essential data determined necessary for support of the equipment being
acquired. The data item may be described in either the NSA or the requiring
activity's increment of the DoD Authorized Data List, but because of its
non-essentiality as determined by NSA, it must be funded by the requiriig
activity.
ANNEX B to NSA CIR.
NO. 60-1 (C), dtd
22 April 1971
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ANNEX C
PROCEDURAL GUIDANCE
1. PROCUREMENT PLANNING. To assist in the integration of procurement,
technical, and inancia planning for the acquisition of cryptologic equipment
and to provide guidance for the submission of quantitative requirements, the
following documents are published by NEA:
a. SIGINT requirements. TECHINS 1037 positions, as programmed in
OFINS 10/20/30, establishes the items of equipment selected to fulfill
mission assignments and sets forth general. descriptive information, including
nomenclature, size, weight, square footage required, etc. In support of
TECHINS/OPINS documents, the NSA Availability Tisting of SIGINT and Tele-
communications Equipment is published twice yearly which specifies those
SIGINT and selected, modified commercial equipments that are under development
by NSA and those production models available for procurement through NSA,.
This listing provides: short title, equipment security classification,
description, estimated unit cost, percentage factors for initial repair parts,
procurement lead time factors, and the approximate time equipment will be
scheduled for procurement.
b. COMSEC requirements. These documents are made available to
the Military Departments and Federal Civil Agencies on a "need-to-know" basis.
(1) KAG-26/TSEC, Communications Security Systems and Equipment
Information, contains descriptions and illustrations of most COMSEC equipments
currently in use, being produced, or about to enter the production phase.
The information includes: characteristics, size, weight, power requirements,
required ancillary equipment, etc.
(2) KAG-2S/TSEC, Pricing and Availability Information for
COMSEC Equipment, contains information on all COMSEC equipments available
for production procurement, or which are expected to become available during
the program/budget cycle. The document contains information on status,
pricing, accessories (test equipment, etc.,) iie tial and concurrent repair
parts factors, etc.
(3) In addition to the KAG-26 and KAG-25, an annual "buy"
letter is issued in the fourth quarter of the fiscal year. This letter
lists all COMSEC equipments for which procurement by NSA is anticipated
during the coming fiscal year. It provides such information as order sub-
mission dates, production/delivery periods, repair parts submission in-
structions., etc.
2. OPERATIONAL RUSES OF PROCUREMENT.
NSA shall accomplish or provide for the accomplishment of the
following functions:
GROU P_ I
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ANNEX C to NSA CIR.
NO. 60-1 (C), dtd
22 April 1971
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(1) The phasing and consolidation of cryptologic requirements,
analyzing the commercial market, determining patterns for the phased place-
ment of orders in such a manner as to assure meeting the needs of the
requiring activities at the lowest possible price to the Government, and at
the same time avoiding unnecessary peaks and valleys of production; and
(2) The development of equipment/systems specifications;
negotiating and awarding contracts; contract administration (including pro-
duction engineering, contract follow-up, quality assurance, expediting, and
transportation arrangements).
3. CUTOFF DATES.
a. February l,of each year is established as the cutoff date for
the receipt of orders citing annual (expiring) appropriations which must be
obligated by 30 June of that fiscal year. If circumstances arise which
require the submission of orders citing expiring appropriations after the
cutoff date, the requiring activity will communicate with NSA prior to the
submission of an order tc ascertain whether or not it will be possible for
a contract to be executed or the funds otherwise obligated by the end of
the fiscal year. NSA will make every effort to obligate funds for all
such orders accepted after the cutoff date; however, acceptance of a late
order does not constitute assurance that all funds will be obligated. (See
Annex D for supplemental provisions applicable to Subsequent Year Design
Controlled Repair Parts.)
b. For orders citing no-year (with limited period of availability)
appropriations, i.e., Procurement, PF14A, RDT&E, etc., the cutoff date of
1 February is applicable to those Procurement funds which will be subject
to recission on 30 June if not obligated at the end of 3 years, and to RIYT&E
funds which will be subject to recission on 30 June if not obligated-at the
end of 2 years.
4. NOTIFICATION OF INABILITY TO OBLIGATE. By 1 May of each fiscal
year, NSA will a i s^ v~ uqu z n ctivity of any ordars on hand citing
annual and expiring no-year (with limited period of availability) appropriations
which cannot be obligated by 30 June.
,. AUTHORIZATION FOR PROCUREMENT. Properly executed orders from DoD
activities and Fades'. Civil. Agencies shall be accepted as the authority to
proceed with procurement. Obligations will be created against the funds cited
without further referral to the requiring activities. However, all provisions
for options to increase contract quantities, performance, or delivery in-
centives, and multi-year contracts will be appropriately coordinated with
the requiring activities.
6. ADVANOE; ORU' SA The use of advance MPRI s o:: other preliminary
ordering c c curueixc, is -znaat normally considered beneficial in contracting for
ANNEX C to NSA CIR,
NO. 60-1 (C), dtd
22 April 1971
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cryptologic requirements. Therefore, advance orders will not be accepted
unless specifically agreed to by the responsible NSA Acquisition Element
for particular cases where it has been determined that such documents will
be advantageous to the advance procurement planning program of NSA. Contracts
shall not be awarded on the basis of advance orders.
7. DETERMINATIONS AND FINDINGS. The Agency will arrange for Determinations
and Findings necessary to eect negotiated procurement. No information is
needed from the requiring activities to support negotiation authority for
requirements within the scope of this Circular.
8. SPECIFICATIONS AND DRAWINGS. NSA will provide the specifications and
drawings necessary for the deve opaient of the procurement package; therefore,
orders of requiring activities need not be accompanied by copies of such
documents except in the case of specifications for special technical data
(see paragraph 9).
9. TECHNICAL DATA.
a. NSA will determine the minimum technical data necessary for the
operation, maintenance, and competitive procurement of NSA controlled equipment/
systems and support items in accordance with Reference k. The procedure for
making this determination and advising requiring activities of such will be
as follows :
(1) The acquisition element will advise the appropriate NSA
Technical Data Management Officer (TDMO) of upcoming procurements.
(2) The TD MO will conduct a data call to determine technical
data requirements. Prior to the data call, when applicable and practicable, the
TDMO will inform the requiring activity of that data specifically planned for
support of his equipment (i.e., the drawing, manual and provisioning data).
(3) The TDMO will notify requiring activities by message or
other written communications of the technical data that will be provided by NSA.
b. Technical data which the requiring activity deems essential for
its particular needs, but which will not normally be provided by NSA, (special
technical data) shall be selected from an Authorized Data List and submitted
on a DD Form 1423 with the order. The DD Form 1423 shall be accompanied by
the appropriate Data Item Descriptions and any related specifications, standards,
or other regulatory material which controls the preparation of the data. The
NSA TWO will prepare a single DD Form 1423 consolidating all technical data
requirements for a particular procurement.
10. AUTHORIZATION FOR EXCEEDING ORDER ESTIM!TES. Each order shall indictte
on its face shamount by which the total estimated cost may be exceeded in
effecting the procurement. The additional amount shall not exceed $20,000 or
3 ANNEX C to NSA CIR.
NO. 60-1 (C), dtd
22 April 1971
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10% of the estimated amount of the order, whichever is less. As an alternative
the order may contain the following statement - "The amount oz the order shall
not be exceeded without the express authorization of ....fl.
11. OPTIONS DR INCREASED QUANTITIES. When the requiring activity desires
that an option to procure additbna' quantities of the item be included in the
contract, the order shall so state. The order shall specify the quantity
to be covered by the option for each item and the duration the requiring
activity wants the option to run. Justification for the quantity and duration
shall be specified in the order. To exercise an option, the requiring activity
shall submit a new order, cross-referencing the previous order and the con-
tract number, if known. This Agency may have options created to provide
for supplies or services being procured on consolidated (more than one requiring
activity) PRs. In these cases the Consolidated Cryptologic Program, the Con-
solidated COMSEC Equipment Program or the Procurement Annex to the Five Year
Defense Program may be used to identify future requirements of the requiring
activities.
12. URGENT DELIVERY. When a snort delivery schedule is mandatory, orders
shall be mar k`s '_i" TRGENT" in bold letters and the required delivery schedule
stated. The reason for the urgency will be shown in the order or an attach-
ment thereto. The statement justifying the urgency will be sufficiently
detailed to permit the use of necessary expediting techniques by the procuring
activity.
13. UTILIZATION OF AVAILABLE ASSETS. Requiring activities are responsible
for screening available assets prior to initiating an order for procurement
action. (See References g. and i. of Annex A).
14. RESERVATION OF FUNDS FOR CONTINGENCIES.
a. In effecting procurement of cryptologic equipment, NSA will bear
without reimbursement therefor, the administrative costs incidental to such
procurement, including those overhead costs attributable to centralized pro-
curement. Therefore, within budgetary limitations, N,,,A will absorb the costs
for any of the following items which may be required: Government-furnished
special tooling or test equipment; item identification; and certain technical
data, as determined necessary by the Agency.
b. The costs for changes made to cryptologic equipment/systems
during preproduction and prouuction phases will be appropriately prorated
among the requiring activities which shall be responsible for any additional
costs. The provision of funds for such contingencies is the responsibility
of the requiring activities.
c. Contingent liabilities under fixed price contracts, such as
escalation, price redetermination, or incentive clauses, which must be carried
as outstanding commitments in accordance with DoD Directive 7220.7, will be
ANNEX C to NSA CIR.
NO. 60-1 (C), dtd
22 April 1971
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identified on the acceptance document by appropriation. When this cannot be
determined at the time of an order's initial acceptance, the acceptance document
will be revised as soon as the information is available. Where performance or
delivery incentives are employed, the order will be amended to cover the
maximum possible liability (i.e., the maximum Government delivery or performance
objective which has been asked for in the contract). Funding for cost in-
centives under incentive contracts will be based on target price (as the best
estimate of total Government liability). It is the responsibility of the
acquisition element to inform the requiring activity exactly what its con-
tingent liability is when incentive contracts are used. The contract document
cannot be reLted upon to fulfill this responsibility. The information must
be given on a MIFR acceptance or other document which details the liability
for each requiring activity (by appropriation).
15. PROVISIONING OF REPAIR PARTS. The provisioning of initial support
items for crypto ogic equipment systems will be accomplished in accordance
with Reference j. of Annex A.
16. PREPARATION AND ADMINISTRATION OF ORDERS.
a. Forms. Requirements of activities of the Department of Defense
will be submitted on Military Interdepartmental Purchase Requests (DD Form
448 and DD Fo= Lh8-1, continuation sheet.)
b. Order and Order Amendment Numberin . Requiring activities
will mark th r or ers with a numeric or alphanumeric code to facilitate
recognition of the fiscal year of the order, identity of the requiring activity,
and identity of the specific purchase request. Amendments to basic orders will
be numbered consecutively, beginning with number one.
c. Number of Copies and Channel for Submission.:" The original and
five copies of each order will be forwarded to NSAy1 the original and one of
which will be signed by the appropriate authority of the requiring activity.
Orders will be forwarded to the cognizant Acquisition Element specified in
Annex E.
d. Equipment Description, Quantity and Estimated Costs. Normally,
orders will be restricted to one major en item, anci ary equipment and
initial support items and related items. Items requested will be identified
as follows :
(1) Assigned nomenclature or description of item; Federal
Stock Number; Part Number; quantity required; and estimated unit and total
costs.
(2) Initial Support Items :
(a)
Equipment repair parts and total estimated cost.
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(b) Depot repair parts and total estimated cost.
(3) Level of preservation, packaging, and packing (PP&P) in
accordance with Reference in. for all deliverable items. Requiring activities
will include estimated costs for PP&P in the unit cost of each deliverable
end item contained in the order.
(!t) Special Technical Data, as provided in Paragraph 9. above.
Insert total estimated cost of Special Technical Data required.
e. Delivery Schedules. Orders must indicate the desired delivery
schedules. Delivery requirements should be based on operational necessity.
Normally a period of 120 to 150 days is required for administrative processing
and contractual award, in addition to proauction and delivery lead time factors.
(NOTE: This administrative lead time is included in the Procurement Lead
Time shown in the NSA Availability Listing of SIGINT and Telecommunications
Equipment.)
f. Shipping and Marking Instruction.
(1) Complete consignee address "Ship to/Mark fore instructions,
utilizing the PP&P guidelines contained in Reference a., will be included
with each order. Shipping instructions should include the appropriate address
for the material involved. For export shipments the order will indicate the
complete freight consignment address and the delivery requirement of the
continental transshipment point, overseas shipping address, and any special
markings required.
(2) When shipping destinations cannot be furnished with the
order, the statement, "Shipping instructions to be furnished at a later date",
will be noted on the order. However, definitive instructions must be provided
NSA (by letter, message or amended order) at least 40 days prior to the
scheduled contract delivery date.
g. Ar so riat-?.ons and Accounting Data. Each order from components
of the Department of D:j.'ense will include the complete accounting classification
chargeable for procurement of the line items specified in the order. Federal
Civil Agencies will include their appropriate fund citation or other assurance
of available funds. A notation should be included stating when the funds will
expire for purposes of obligation. Additionally, each order will contain the
appropriation or fund and accounting classification chargeable for such
transportation costs as may be incurred in effecting delivery at Government
expense. If a long lead time is involved, transportation funds may be furnished
at the time definitive shipping instructions are submitted. Government Bills
of Lading will be issued by NSA and will show (1) the requiring activity as
the department or agency to be billed, and (2) the appropriation or fund
designated by that activity as the appropriation, chargeable.
ANNEX C to NSA CIh.
NO. 60-1 (C), dtd
22 April 1971
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h. Payment Instructions. Information will be included in the order
specifying the activity and address to which reimbursement billings or cross-
disbursing documents are to be forwarded and the number of copies required
as well as the appropriate Finance Office who is to accomplish payment of
transportation charges. All contractual payments will be accomplished. by
the NSA Finance and Accounting Officer.
i. Source Selection. Determination of contractual source will be
made by NSA.
will not be ng c ,on the same or der. A separate order will be submitted
for each SIGINT or COMSEC equipment/system and its respective support items.
Further, with the exception of the first equipment production procurement,
repair parts requirements will be submitted pursuant to the instructions
contained in Annex D, i.e., subsequent year repair parts will not be comingled
with equipment orders beyond the initial Production procurement.
k. Document Distribution Requirements. Each order will specify the
number of eop[es of notices o award, contracts, status reports, Material
Inspection and Receiving Reports (DD Form 250), or other documents required,
and the names and addresses, including attention lines, of the activities
to which the documents should be mailed. As set forth in SECTION VII of the
basic Circular, distribution of such documents shall be kept to a minimum
and shall be requested only for those offices fulfilling a management control
responsibility. Since contractual documents reflect cumulative cryptologic
requirements of the U. S. Government, copies of contracts or other documents
incorporating such data (even though unclassified) should be distributed to
subordinate activities on a strict need-to-know basis.
1. Contract Administration. The administration of all contracts
for cryptolo c requirements wi be conducted by NSA in conjunction with
the procuring activity effecting contractual action on behalf of the Agency.
vl~
m. Technical Liaison. Technical liaison with the contractor will
normally be c on ucte y representatives of NSA. Where it is necessary for
personnel of the requiring activity to confer with NSA contractors, such
need will be coordinated with NSA by the requiring activity. Conferenses or communications between requiring activities and a contractor and the`
authorization of visits to a contractor's facility shall be made only through
the cognizant Acquisition Element of NSA. When visits will involve access
to classified information, the visiting official is responsible for providing
the contractor with the appropriate verification of security clearance and
other special access authorizations.
r. Status Reports. NSA will provido periodic reports to the
requiring activities concerning the commitment, obligation and production
delivery status of their cryptologic requirements.
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ANNEX C to NSA CIR.
NO. 60-1 (C), dtd
22 April 1971
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o. Inspection, Acceptance, and Delivery. NSA will arrange for
the necessary qua y assurance and inspection to assure that the equipment/
systems, repair parts, technical data, PP&P, and support items are technically
acceptable to the Government, and will arrange for the transportation of the
items to the designated consignees.
p. Notification ofAcceptance. As soon as practicable, but not
later than 30 days a ter receipt of an order, NSA will acknowledge formal
acceptance by accomplishment of DD Form 448-2 "Acceptance of MIPR", or.other
appropriate acceptance form. If this time limit cannot be met, the requiring
activity will be so informed of the delay and the anticipated date that the
order will be processed for acceptance. The acceptance will indicate the
method of financing to be used, contingencies not provided for in the order
(see paragraph 114. of this Annex), and any stipulations set forth which are
not acceptable to the Agency.
q. Multi- ear contractinA. As the adminiLtrator or centralized
procurement for cryptologic equipment, NSA may cause the Government to enter
into multi-year contracts based on the aggregated future quantitative require-
ments of requiring activities as expressed in approved DoD programs, Federal
Civil Agency written advise of intent to purchase, and requests for price
and availability from foreign requiring activities.
r. Changes to Orders. All changes affecting the contents of MIPRs
must be processed as MIPR amendments.
ANNEX C to NSA CIA.
NO. 60-1 (C), dtd
22 April 1971
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ANNEX D
SUBSEQUENT YEAR REPAIR PARTS
1. This Annex supplements provisions contained in the basic Circular
and Annex C by setting forth additional instructions applicable to the prepar-
ation and submission of requirements for subsequent year design controlled
repair parts for which NSA has centralized procurement responsibilities
(hereafter referred to as repair parts).
2. Since NSA does not stock repair parts except for internal use,
quantitative requirements of DCRPs are to be submitted semiannually to arrive
at NSA no later than 1 August and 1 February of each year. The submission
scheduled for receipt by 1 August should include all known quantitative
requirements, as the 1 February submission should include only those addi-
tional quantitative requirements to augment the requiring activity's stocks
and which, because of procurement leadtime, cannot be deferred until the
submittal of requirements the following August. Requirements submitted at'ter
the prescribed dates will be held until the next cutoff date for consolidation
with other requirements at that time. Emergency requirements are excepted
from these procedures, as provided in Paragraph 5 below.
3. The order for repair parts will be submitted in the original and
five copies, as prescribed in Annex C. Four copies of the quantitative listing
of repair parts should be submitted and should include the following data:
Federal Stock Number, Part Number, Item Name, Classification, Unit of Issue,
Quantity Required, Unit Cost, and Total Cost.
4. Urgent requirements may be submitted at any time. The order will
be marked "URGENT", the date that the material is required will be specified,
and the reason for the emergency will be shown. The statement justifying
the urgency of the requirement will be sufficiently detailed to permit the
use of necessary expediting techniques by the procuring activity. If the
requiring activity utilizes the bulk funding concept, requirements may be
ordered by message or by letter containing pertinent data and rezerencing
the MIPR containing the bulk funding. A telephonic order will start procure-
ment action, but it must be confirmed in writing before actual procurement
can be effected. NSA will expedite in-house processing and contractual
performance; however, delivery by the specified date cannot always be assured
due to the production lead time factors involved.
5. All orders shall include the appropriate fund citations for the
material and transportation, and each order (or listing) shall include in-
structions for preservation, packaging, marking, and shipping. Separate
shipping instructions must be provided for classified/accountable repair parts.
GROUP-i.
Excluded from automatic
downgrading and
declassification
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ANNEX D to NSA CIR.
NO. 60-1 (C), dtd
22 April 1971
20300004-4
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ANNEX E
CONTACTS AND LIAISON
To facilitate the orderly flow of orders and to efficiently process
inquiries concerning specific functional areas, channels for communications
and points of contact within NSA Headquarters are established as follows:
a. Orders and related correspondence pertaining to SIGINT procure-
ments should be submitted to:
Chief of Installations and Logistics
National Security Agency
ATTN: L41
Fort George G. Meade, Marylana 20757
b. Orders and related correspondence pertaining to COMSEG procure-
ments shoull be submitted to:
Assistant Director for Communications Security
National Security Agency
ATTN: SO5
Ft. George G. Meade, Maryland 20755
c. Telephonic inquiries may be made as follows:
(1) From the Baltimore-Washington area dial 688-plus the desired
office extension reflected below:
(2) From outside the Baltimore-Washington area, use Autovon
235 or dial Area Code 301-688-plus the desired extension reflected below:
For
SIGINT
For COMSEC
Cost/Availability/Procurement
Program Schedule
6217
6831
Acceptance of Orders
7441
6831
Funding Status/Increases/
Withdrawals
7441
6831
Delivery Status
7411
6831
Provisioning Processes/
Initial Support Items
7458
6831
GROUP-1
Excluded from automatic
downgrading and
declassification
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ANNEX E t(o NSA CIR.
02? PPar1 T CI'' 1d
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Subsequent Year DCRPs
Federal Item Identification/
Stock No./Cataloging
Technical Data
ANNEX E to NSA CIR.
N0. 60-1 (C), dtd
22 April 1971
U
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Aaarove e s
For SIGINT For CoMSEC
7458
6831
7205
7423
7205
6871