CRITIQUE OF EXISTING MBO PROCESS - PROJECTED FY 1975 AND FY 1976 DIVISION OBJECTIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000300100013-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: August 18, 1998
• Sequence Number: 13
• Content Type: MF

Approved For Releas&2000/09/14 : CIA-RDP85-00988iW00300100013-5
MEMORANDUM FOR: Director of Logistics
SUBJECT . Critique of Existing MBO Process - Projected FY 1975
and FY 1976 Division Objectives
1. Per your request, Division evaluations of assigned objectives,
the objectives process, and the determination of FY 1975 and FY 1976
Division objectives have been addressed and are discussed in this
memorandum.
2. Although MBO has been recently adopted by the Agency, its
application in private industry and in some sectors of the Federal
establishment has been in use for some time with varying degrees of
success. Its implementation in the Agency was expected to be a con-
ditioning process at this initial stage of its use.
3. Division exposure and experience in the application of the MBO
process reveals that this learning curve stage of development has been
beneficial with respect to formulation of the procedural mechanics of
objective definition, objective documentation, determination of quan-
tification yardsticks, objective reporting techniques, action plans,
and coordination of Division and Office objectives through scheduled
progress briefings with the Director of Logistics. Further experience
and learning in the MBO effort may provide the basis for identification
of other realistic Division objectives whose accomplishment and measure-
ment of results and benefits are quantifiable and worthy of the effort
to be expended.
4. Present Division efforts to plan and cross train 10 engineers
and technicians by July 1975 and to develop and implement a human
resources productivity measurement system whose results and data will
be available by July 1975 have been productive. Both endeavors have
evolved from concepts into realistic and operational efforts.
5. In view of the variable and spasmodic nature of Division project
taskings, a study of new potential objectives for FY 1975 and FY 1976 has
resulted in a conclusion that no additional objectives are feasible at
this time. However, the relative progress which has been achieved in
the training and human resources productivity measurement objectives has
identified additional areas of potential involvement and benefit. These
areas of effort would involve the extension of present Division objectives
into FY 1975 and FY 1976.
OZ 1 6 XI'x
Approved For Release 2000/09/14: CIA-RDP85-00988R000300100013-5
 4 Approved For Releas..2000/09/14: CIA-RDP85-00988$000300100013-5
SUBJECT: Critique of Existing MBO Process - Projected FY 1975 and
FY 1976 Division Objectives
6. Prior to the determination of the present training objective,
the Division had previously implemented an overall master Division
training program which would provide for the cross training of all
engineers, architects, technicians, and real property officers in a
four to eight year time span. The present training objective encom-
passes cross training for 10 engineers within a one and one-half year
period. Only a portion of the total desired cross training is possible
within this eighteen month timeframe.
7. In view of the existence of a master Division training plan
and a specific quantification of cross training which is desired for
all engineers, architects, and technicians, it would be beneficial
to extend our cross training objectives to FY 1975 and FY 1976 to
include all the above professionals. A measure of results achieved
versus the total identifiable cross training appearing in the master
training plan would allow us to quantify accomplishment relative to a
total long-term objective.
8. The second Division objective presently addresses productivity
measurement and identification of human resources distribution in terms
of productive, nonproductive, administrative, and technical support for
identifiable Agency client and geographic area. The objective is
intended to document, through an actual survey system, data indicating
a realistic distribution of human resources by July 1974. Such data
could then be used to establish, if desired, a basis for Agency client
component budgetary planning and funding for Office of Logistics engi-
neering and real property support.
9. In view of the relative efficiencies and benefits to be derived
by the Federal government in determining the most advantageous vehicle
(in-house Agency or private industry) through which to accomplish engi-
neering projects, it would appear that continuing exploitation and
extension of existing productivity measurement would provide the necessary
data to make such decisions. Such an objective could develop the basis
for determining Agency and Division General and Administrative overhead
costs (G&A) which could be compared with those of private industry. A
comparative analysis of G$A and technical services costs would help to
determine the most beneficial and practical route of project accomplish-
ment.
25X1A9a
Deputy Chief
Real Estate and Construction Division, OL
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SECRET
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
Real Estate and
Deputy Chief
EXTENSION
NO.
,
Construction Division, OL
3017
DATE
x $ DEC 1973
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1? Director of Logistics
1206 Ames
2.
3.
4.
5.
6.
7.
8.
9.
10.
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15.
FORM
3-62
610 USE PREVIOUS ^ SECRET ^ CONFIDENTIAL ^ SEE ONLY
^ UNCLASSIFIED
Approved For Release 2000/09/14: CIA-RDP85-00988R000300100013-5