MANAGEMENT BY OBJECTIVES - SYSTEMS CRITIQUE, SUGGESTIONS, REVISED AND NEW OBJECTIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000300100017-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: August 18, 1998
• Sequence Number: 17
• Content Type: MF

Approved For Release 2000/09/14: CIA-RDP85-00988R000300100017-1
MEMORANDUM FOR: Director of Logistics
SUBJECT Management by Objectives - Systems Critique,
Suggestions, Revised and New Objectives
1. With reference to your request of Thursday, 6 December,
I have outlined below a critique of the present MBO system and
suggestions which hopefully may improve it:
a. Critique
(1) The requirement for the "Performance
Evaluation and Annual Report" due 1 September each
year appears to be redundant reporting in view of
the "Bimonthly Report of Status of Objectives."
(2) Bimonthly reporting schedule for status
of objectives together with requirement for
appropriate review and management conferences
effectively shortens the pe-riod on which you are
reporting to 1 month, and requires an excessive
amount of manpower when compared to any benefits
accruing from the frequency of the reports.
(3) Objectives (in house) should be limited to
those where the milestones can be clearly delineated.
b. Suggestions
(1) Eliminate annual performance evaluation and
bimonthly status of objectives reports.
(2) Institute a "Quarterly Report of Status of
Objectives" to be submitted by the 15th day of the
month following the end of the reporting period.
The quarterly reporting will permit a more accurate
assessment of progress and causes for shortfalls.
The 15-day delay will allow for submission of a
report as of the day the reporting period ends.
Approved For Release 2000/09/14: CIA-RDP85-00988R000300100017-1
 Approved For Rgaease 2000/09/14: CIA-RDP85-00.988R000300100017-1
SUBJECT: Management by Objectives - Systems Critique,
Suggestions, Revised and New Objectives
(3) To the extent possible, develop sub-objectives
within future Office of Logistics (OL) objectives to
more clearly define the progress path. Sub-objectives
could serve as the milestones.
2. The Plans and Programs Staff (PIPS) fiscal year 1975
should be revised to restate Objective No. 10 which concerns
"additional ways to use the investment represented by centralized
and integrated materiel resources data developed for MAP." The
responsibility for progress on this objective as stated rests
almost entirely with OJCS, our only contribution being a matter
of repeating the requirements. We propose the objective be
restated as follows:
Develop and refine requirements to take full
advantage of such Agency automatic data processing
assets as are available and to enhance existing
systems as follows:
a. CONIF II - Incorporate security and audit
information and capability for processing contractor
invoices to ensure interface with financial require-
ments (milestones).
b. Inventory Control System:
(1) Restate requirements for financial inter-
face and need for automation of clerical functions
(milestone).
(2) Restate requirements for requisitioning
module to incorporate simplified time frame suspense
system. and to provide machine control from receipt
until shipment (milestone).
(3) Develop requirements to "repair" catalog sub-
system (milestone).
c. Restate requirements for procurement sub-system
(milestone).
d. Develop and/or revise requirements for independent
stand-alone systems:
Approved For Release 2000/09/14: CIA-RDP85-00988R000300100017-1
 Approved For Release 2000/09/14: CIA-RDP85-00.988R000300100017-1
SUBJECT: Management by Objectives - Systems Critique,
Suggestions, Revised and New Objectives
(1) Space maintenance work order control
(milestone). #.(?) ? E.'R 8'//1'v7
(2) CRAMS (milestone). 4cc am s
(3) Vehicle report (milestone).
3. P$PS objectives for fiscal year 1976 are:
a. Develop means of implementing independent stand-
alone systems through use of in-house Agency resources or
by outside contract:
trol (mile-
d
(1)
stone).
er con
Space maintenance work or
(2)
CRAMS (milestone).
(3)
Vehicle report (milestone).
b. Functional and quantitative analyses of Logistics
to consolidate (or eliminate) functions which are,
internally or in connection with other Agency components,
duplicative or overlapping with the objective to improve
efficiency and managerial control.
(1) Supply and Procurement Divisions (milestone).
(2) Logistics Services Division (milestone).
(3) Real Estate and Construction Division (mile-
stone).
4. We have noted five different areas in which there are
overlapping functions. These "milestones" need not be specifically
those readily comprehensive
than possible
mentioned be problems and
discernible.
other is
review would surface
5X1 A9a
Chief, Plans E Programs Staff, OL
Approved For Release 2000/09/14: CIA-RDP85-00988R000300100017-1
 ^ UNCLASMeCoved I~y 'OBE"" 2000/09/14 : CIA?DIP6R GUMd0030010 1 JEf RET
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Management by Objectives - Systems Critique, Suggestions, Revised
and New Objectives
FROM:
Chief, Plans E Programs Staff,
EXTENSION
NO.
OL
1236 Ames Center Bldg.
3357
DATE ~(
".
TO: (Officer designation, room number, and
ildi
b
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
t
)
h
ng)
u
INITIALS
.
commen
to whom. Draw a line across column after eac
RECEIVED
FORWARDED
SO' Director of Logistic
1206 Ames Bldg.
2.
4.
6 /S IL
1 4 DE
1973
5.
All_
6.
7.
8.
9.
10.
11.
12.
13.
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OL
FORM
3-62
610 USEDITIONSUS
INT
F-1 SECRET" ^ CONFIDENTIAL ^ S
EERON Y
^ UNCLASSIFIED
Approved For Release 2000/09/14: CIA-RDP85-00988R000300100017-1