REPORTING PROCEDURES FOR OL OBJECTIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000300100045-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 16, 2016
• Document Release Date: July 8, 2005
• Sequence Number: 45
• Publication Date: January 11, 1983
• Content Type: MF

Approved Fo) Re,se 2005/07/12: CIA-RDP85-009 'ROW00100045-0
11 JAS 983
MEMORANDUM FOR: Chief, Building Planning Staff, OL
Chief, Personnel and Training Staff, OL
Chief, Procurement Management Staff, OL
Chief, Security Staff, OL
Chief, Logistics Services Division, OL
Chief, Printing and Photography Division, OL
Chief, Procurement Division, OL
Chief, Real Estate and Construction Division, OL
Chief, Supply Division, OL
STAT FROM:
Chief, Plans and Programs Staff, OL
SUBJECT: Reporting Procedures for OL Objectives
REFERENCE: Multiple addressee memo from C/P&PS/OL, dtd 7 Oct
82, SUBJ: Fourth Quarter Objective Review and
Planning for FY 83 (OL 2 4638)
1. Since there have been several queries on the MBO process
and since various notations have been used to update the milestone
charts, the following guidelines and instructions are provided for
your use.
a. Updates (status) of "directorate level objectives"
are presented to the Deputy Director of Administration (DDA) at
Quarterly Planning Conferences which are scheduled by the
Directorate of Administration (DA) in coordination with the
Office of Logistics, Plans and Programs Staff, (OL/P&PS). P&PS
is responsible for coordinating and planning this conference.
b. Updates (status) of "office and division level
objectives" are presented to the Director of Logistics (D/L) at
division and staff bi-weeklies which are scheduled by P&PS in
accordance with the D/L instructions. Preparation for these pre-
sentations is the responsibility of each OL component.
c. Updates consist of a milestone chart (noted to
indicate the status of milestone activity) and a verbal narrative
report which covers the accomplishment of activities scheduled
for the quarter,.problems and shortfalls, plans for the next
quarter, and the long-term outlook for accomplishing the objec-
tive.
OL X4007-83
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SUBJECT: Reporting Procedures for OL Objectives
d. An updated milestone chart for each objective on
the agenda for OL Quarterly Planning Conferences will be provided
to Plans and Programs Staff at the time established. This chart
is prepared as a visual aid for presentations to the DDA.
Milestone charts for office and division level objectives will be
provided to P&PS at the bi-weeklies.
e. Milestone charts will be prepared as follows:
- Establish activities and state under the column
headed "Activities Planned"
- Indicate the schedule for completion of the
activity by placing an 0 under the appropriate
quarter and month parallel to the milestone
statement.
- Indicate the actual completion of a milestone by
placing X under the appropriate quarter and month
parallel to the milestone statement. Do not delete
the schedule notation 0.
- Update the milestone chart using the following
notations:
0--------------------0 Schedule Slipped
0--------------------X Schedule Missed
OX Schedule Met
A sample milestone chart is attached.
STAT Please contac Tans and Programs Staff,
STAT F- lif you have further questions.
Approved For Release 2005/07/12 : CIA-RDP85-00988R000300100045-0
 Approved For Release 200P/0X11 :PCILA-FDP85-00988R000300100045-0
Office:
Objective Statement:
Responsible Officer:'
P&PS/OL
Plan and Coordinate the OL Quarterly Planning Conference
O - Scheduled
X - Actual
Significant Funding Amount: $ N/A Fy 8 3
Quarter Ending: 31 September 1982
Acti
itie
Planned
Quarter 1
Quarter 2
Quarter 3
Quarter 4
v
s
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Review MBOs in the Five-Year Plan and
establish a tentative agenda.
OX
Finalize agenda with the D/L.
0__
_X
Notify OL components of the Conference
and request objective updates.
0__
_X
Review updates, coordinate changes with
components and prepare visual aides.
OX
Conduct the Dry Run.
0--
0
Conduct the Planning Conference.
OX
Approved For Release 2005/07/12 : CIA-RDP85-00988R000300100045-0