PAPER SAVINGS THROUGH EQUIPMENT CHANGES, INVENTORY REDUCTIONS, AND STOCK SUBSTITUTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000400050027-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: October 27, 1998
• Sequence Number: 27
• Publication Date: April 4, 1975
• Content Type: MF

Approved For Release 2001/08/09 : CIA-RDP85-00988R000400050027-5
4 April 1975
MEMORANDU FOR: Chief, Printing & Photography Division, CL
SUBJECT i Paper Savings Through Equipment Changes, Inventory
Reductions, and Stock Substitution
1. The Printing & Photography Division (P&PD) production require-
ments have undergone several changes during 1974 and early 1975 which
affect paper usage and inventories.
a. The final termination of the HIS program which
reduced the requirement for long run multicolor maps for
GPO and eliminated several 100 thousand impressions of text.
b. There was a small (across the board) reduction in
the number of copies required per job processed.
c. The overall P&PD requirements are shifting from
the bulky long throughput type job to the current
intelligence type requirements. That is, produce more
jobs of fewer pages and fewer copies in one-third the
normal throughput time.
2. These facts added to inflation and the paper crisis of 1974
had a tremendous effect on P&PD's production cost and stock control
system. It became obvious that a more productive and economical
manner of fulfilling ongoing requirements was needed. The following
are examples of action that was taken regarding the use and acquisition
of paper.
a. New Equipent. The printing of aily publications
is a good example. 1'&PD was on contract an allocated funds
for 36 million sheets of X-104 offset paper. This contract,
at the average 1974 price, would have cost P&PD $291,000
during FY 75. However, a study of new-equipment revealed
that the Davidson Perfector with a roll converter would make
possible a coat avoidance-of up to-40 percent which represents
116,400 annual re ction in cost. F&PD puzchased one unit
fat j y 1974 for evaluation. The evaluation results were such
that P&PD is in the process of co'vext1n letely to the
Davi on Perfectos for the ~aily production (see attachment
1 - X-104 and X-22
Approved For Release 2001/08/09 : CIA-RDP85-00988R000400050027-5
 Approved For Re ease 2001/08/09 : CIA-RDP85-0098800400050027-5
FOIAb3bl
SUBJECT: Paper Savings Through Equipment Changes, Inventory
Reductions, and Stock Substitution
b. Reduction in Inventory. In reviewing the inventory
levels in relation to the monthly consumption, it was
established that certain stock items were overstocked or
the contracts were for much more than necessary. Attachment
1 shows contract adjustments during FY 75 and attachment 2
shows stock items where new minimum balances were established
thereby permitting a deferral in cost via inventory reduction.
c. Substitution. P&PD is exploring every request in an
attempt to substitute overstocked items for short items
in an effort to reduce inventory as well as cost (attachment 3).
3. There.are many other project ay that will assist in FOIAb3bl
reducing the paper cost for P&PD. Th4'~~~ APID system with the
APS-4 phototypesetter has the potential of reducing the paper consumption
for theme Dailies by an additional 330 ercent throe h text compaction.
A feasibility study of the Davidson eP r or ro 1 converter in P&PD GPP
is underway. Also, the increased volume of micropublishing and COM is
starting to show in paper reduction.
4. P&PD reduced its projected FY 75 paper cost by $189 408.38
through equipment changes, inventory reduct on, an stock substitution
(see attachment 4).
5. P&PD has projected a new PY 75 paper cost of $671,708. However,
this is subject to the actual paper usage during the last half of FY 75.
It can be noted that the trend indicates a slight upswing in usage, but
it is not that significant at this time.
6. P&PD is in the process of compiling data necessary to project
paper costs for FY 76, 77 and 78. One projection indicates that if we
continue the inventory reduction and substitution programs through
FY 76 and if we assume the usage and paper prices will remain constant,
P&PD paper costs for FY 76 will be reduced to approximately $430,000.
However, a projected cost should be more flexible than this approach
to allow for uncertainties and changing requirements.
Systems Staff, P&PD
cc:'/C/B&FB/EO/0L
Approved For Release 2001/08/09 : CIAfDP85-00988R000400050027-5