MANAGEMENT OBJECTIVES TO REDUCE AGENCY PAPER CONSUMPTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000400050030-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: October 27, 1998
• Sequence Number: 30
• Publication Date: September 6, 1974
• Content Type: MF

Approved For Release 2001/08/09 : CIA-RDP85-0098$00400050030-1
6 SEP 1974
M 1ORANDU4 FOR: Chief, Information Systems Analysis Staff, DD/A
SUBJECT : Management objective to Reduce Agency Paper Consumption
Objective No. B57001
1. This Office is actively ccxnnitted to the Agency's Directorate-level
objective to reduce paper consumption by 5 percent during FY 1975. To date,
progress toward this objective has been made through joint efforts of your Staff
and this Office. Some of the more productive actions taken to date are sum-
marized below and constitute our major efforts thus far in supporting the
referenced objective:
a. We have identified 93 items traditionally available from
building supply rooms which will no longer be stocked when current
supplies are exhausted. Although this action will result in less
variety of available items, it will not adversely affect Agency
operations or procedures. .
b. Our mutual effort toward encouraging the reuse of laraft file
folders is quite successful. Especially promising is our arrangement
whereby used folders from the Records Center are returned to Head-
quarters for reissue through building supply rooms. Agency customers
are readily adapting to this new, austere lifestyle; once it is under-
stood that only used folders are available, they are found quite
suitable for office use.' We hope similar arrangements can be developed
for other items of supply.
c. We are actively supporting the practice of two-sided Xerox
copying within this Office. While the Xerox machines- available to most
OL employees do not automatically copy on both sides, handfeeding is
easily accomplished with little loss of time and considerable saving of
paper. We encourage two-sided Xerox copying in all instances and, as a
matter of fact, have held several demonstrations on handfeeding pro-
cedures.
25X1A6a
d. Feedback from the Headquarters and exhibits on
paper shortages and conservation and from the poster campaign has been
encouraging. We have received requests for additiono Nationson
paper-saving techniques from individual Agency components.
to say, we respond eagerly to these displays of interest.
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 Approved For Rea-S6.e 2001/08/09: CIA-RDP85-00988RqW 050030-1
SUBJLa: Management Objective to Reduce Agency Paper Consumption
2. In early July of this year we notified all Agency users of machine-
tabulating and teletypewriter paper of the availability of seven items of such
stock for which no requests had been made for 1 year. We urged that Agency
components requisition and use the quantities of these stocks on hand. We had
hoped that these items would be requisitioned quickly, put to good use, and
eliminated from our supply system. Instead, we have experienced a reverse
reaction--one box each of the six items of machine-tabulating paper has been
returned to stock. If requests for these paper stocks are not received by the
end of this month, we will turn than over to GSA so that other Government
agencies can use then productively.
3. One recommendation we have made which would substantially reduce paper
consumption on a daily basis is the standardized. use of 12-pitch instead of
10-pitch type on the IE! Selectric typewriter. As you know, this conversion
would not require any financial investment in support equipment for the type-
writer--it merely calls for the moving of a lover at the upper left of the
typewriter. The type size is not affected; there is just less space between
letters. This simple act of moving a lever saves one inch of space per line
of type, a considerable saving per page.
4. In order to lend greater reality to the objective of reducing Agency
paper consumption by a percentage factor, we will determine, by major categories
of paper products, the Agency's PY 1974 paper-consumption levels (issuances from
stock and building supply rooms and use by the Agency's printing facility). We
understand the usage level for forms is available within your Staff. Compiling
these data constitutes a sizable task, and our target for furnishing your Staff
with this information is October 1974. We can then realistically compute a
5 percent reduction in paper usage. From that point, usage rates of major
categories of paper products can be monitored and reported to your Staff; areas
of increased usage can be identified and appropriate action taken. Attached
for your information is our action plan outlining the step-by-step process by
which we will supplement the Directorate-level objective on reducing paper
consumption by 5 percent during FY 1975.
5. Please call on us for any assistance we can give in the program to
reduce Agency paper consumption.
Att
Distribution:
Orig - Adse
1 - OL Official
-1"-' 0L/P&PS
1 - OL/SD 2
]A IFor 12eteid& 2m1~1~O8/09 : CIA-RDP85-00988R000400050030-1
0L/PF~PS: jw/2561 (S Sep 1974)
 Approved For Release 2001/08/09: CIA-RDP85-00988R000400050030-1
r'1Cill Jiw L.,Jv S" J ."~CuiO I-I 1"1N
D rests,rate Office } Division
j B57803
Estimated Man-Years -
Estimated Dollars
7Y 1975 reduce the level of paper con-
Su" 4