MEETING OF AGENCY ENERGY COMMITTEE - 16 JANUARY 1980

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000500030012-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: May 14, 2003
• Sequence Number: 12
• Publication Date: January 23, 1980
• Content Type: MFR

Approved SRelease 2003/06/20: CIA-RDP85-00000500030012-2
23 January 1980
MEMORANDUM FOR THE RECORD
SUBJECT: Meeting of Agency Energy Committee -
16 January 1980
1. The Agency Energy Committee convened at 1330 hours
STAT on 16 January 1980 in Room Building. The following
were in attn?ao,,,-o.
STAT
James H. McDonald
Director of Logistics, Chairman
Office of Logistics
Office of Logistics
Office of Communications
Office of Data Processing
Office of Personnel Policy,
Planning, and Management
Executive Officer, DDA
Directorate of Operations
National Foreign Assessment Center
National Foreign Assessment Center
Directorate of Science $ Technology
Resource Management Staff
2. Mr. McDonald summarized the comments received on
restricted use of privately owned vehicles. Most felt that
approval levels are appropriate as they currently stand and
should not be changed. All were in general agreement that
reimbursement should be continued for routes with shuttle
service because of lack of sufficient official transporta-
tion and the time factor involved. The group also felt that
the use of U-Drive It official vehicles should be encouraged
as long as they could be made available in sufficient quan-
tities, although there was some question as to whether they
would save energy. The question is not so much as they would
save energy but that we would be switching from use of POV's
to official government transportation. There were mixed
reactions on resorting to a regulatory issuance to enforce
approved policy. Some favored establishing standards; others
did not because supervisory discretion would be limited.
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SUBJECT: Meeting of Agency Energy Committee - 16 January 1980
3. A draft Executive Order on a Federal Ride Sharing
Program is now being circulated to executive agencies for
comment. If passed, it would put further restrictions on
the use of POV's and the use of government-furnished trans-
portation. The main thrust of the order is to get people
to use public transportation. While the consensus right now
is to leave the use of POV's as is, we may have to come back
to this issue if the Executive Order is passed.
4. The issue of setting up further incentives for those
employees who consistently carpool is currently under consid-
eration.
5. The headquarters notice on use of heaters and fans
has been published, and most employees seem to be going along
with it.
6. Both the Offices of Communications and Data Processing
feel that the UPS is absolutely necessary to maintain the
integrity of their systems. No further action will be taken
on this item.
7. The small boiler project is now under contract and is
to be installed in the spring. The operating flexibility pro-
vided by this small boiler will enable significant energy
savings to be achieved.
8. GSA has performed an energy audit of the Headquarters
Building. The study now needs to be reviewed for accuracy
and completeness and also to incorporate any further energy
savings ideas of our own. After this has been accomplished,
we will then get together with GSA to outline our priorities.
9. It has been brought to our attention that a number of
windows are found open in the Headquarters Building on any given
day. If a room is too hot the employees should first call the
Headquarters Engineering Branch to resolve the problem. Opening
windows can result in a significant energy loss.
10. Concerning the issue of closing the DCI's garage as
an energy saving as well as a space benefit, a short paper
will be forthcoming giving the options available and an
estimate of the amount of energy that would be saved if it
were converted to a dry sprinkler system, therefore obviating
the need for heat but maintaining an exhaust system.
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SUBJECT: Meeting of Agency Energy Committee - 16 January 1980
11. As a result of a survey conducted in October for
those employees expressing an interest in forming vanpools,
640 responses were received. A presentation on the formation
of vanpools was presented in the Headquarters auditorium on
14 January, and approximately 200 employees were in attendance.
For those who missed the presentation, the program has been
video-taped and will soon become available. It is still a
little premature to determine whether or not there is sufficient
employee interest in such a program.
12. A headquarters notice encouraging components to take
a liberal look at the use of flex-time has now been published.
13. An employee bulletin containing a list of energy
committee members has also been issued. Employees should
become aware of who is on the committee-so that they can
act as a sounding board for any energy conservation ideas.
14. A suggestion box for energy conservation ideas was
discussed. The members of the group felt that a separate
medium for energy issues was not needed insofar as people
already know the suggestion system and it would only tend
to confuse the issue.
15. There was some discussion on the use of a power
chopper as an energy conservation measure. The problem
with the chopper is that it only works on single-phased motors
of up to three horsepower. There is also some difficulty in
analyzing the pay-back period, who installs it, who maintains
it, and what happens when it goes bad. Because of the above
mentioned difficulties and the limited number of such motors
at Headquarters, the suggestion was turned down.
16. An employee suggestion entitled "Energy Conserving
Automatic Light Output" was also discussed. This has to do
with installing a photo cell to control the output of fluor-
escent lights. One of the drawbacks is that it will only work
on window offices. Insofar as the pay-back period was longer
than the reliability period of the device, the suggestion was
rejected.
17. There was yet another employee suggestion suggesting
that additional shower facilities be installed to accommodate
joggers and bicyclers who would commute to work in such a
manner. The suggestion will be rejected insofar as adequate
facilities are presently available and safety considerations
preclude the Agency from explicitly encouraging hiking, bi-
cycling, etc. for commuting.
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SUBJECT: Meeting of Agency Energy Committee - 16 January 1980
18. The possibility of improving Metro service to the
Headquarters Building was an issue recently brought up among
the DDA/MAG members. The Logistics Services Division, OL,is
continually in touch with Metro officials, and it is their
understanding that current ridership does not justify any
change from current policy. Employees should be encouraged
to call or write Metro themselves to make their feelings known.
19. In response from employees at NPIC for increased
shuttle service, a van will be available on an experimental
basis to provide direct access to Headquarters rather than
going to Chamber of Commerce Building first.
20. As a result of the energy audit conducted by GSA,
the next step is to identify those things that are worth
doing, focus in on them, and get together with GSA to sort
them out. There being no further business, the meeting was
STA
Distribution:
1 - Each attendee
1 - OL/PEPS Official
1 - DDA
1 - D/L
Chairman, Agency Energy Committee
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