MINUTES OF EXECUTIVE COMMITTEE MEETING, 16 APRIL 1980

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000500050028-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 14, 2016
• Document Release Date: June 9, 2003
• Sequence Number: 28
• Publication Date: April 22, 1980
• Content Type: MF

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EXCOM 9050-80
22 April 1980
STAT FROM
I
SUBJECT Minutes of Executive Committee Meeting,
16 April 1980
1. The Executive Committee met on 16 April 1980 to reach decisions
on revising vacancy notice policies and the proposed uniform panel
precepts. The DDCI chaired the session and the DCI was present for
the first portion of it. Messrs. Lipton (Compt.), Clarke (D/NFAC),
McMahon (DDO), Wortman (DDA), and Taylor (ADDS&T) attended; Messrs.
Briggs (IG), Silver (Chairman, E Career Service), and Fitzwater
(D/OPPPM) participated as observers. (AIUO)
2. Mr. Fitzwater reviewed DDCI-approved recommendations revising
Agency vacancy notice policy. The Committee concurred with Recommenda-
tions a-c calling for distributing abbreviated vacancy notices elec-
tronically (a); reducing the response time for vacancy notices to
two weeks (b); and establishing the release time for candidates selected
for vacancies as being as soon as possible, but no Ionaer than
six weeks from the dar of acceptance (c). The Committee concurred
with Recommendation d requiring Agen iA vacancy notices for
certain occupationalcat ories. In response to questions and
later comments regarding the roles of panels, Mr. Fitzwater clarified
that Agency-wide vacancy notices for all of these positions, except
for GS-8._and ah~v-P secretaries would be issu g. y en there
are no suitable candidates in the office. This should be clearly
stated in any notices explaining vacancy notice procedures.
Mr. Carlucci noted that Recommendation d-l contradicted an earlier
decision that "displaced" CS-08 and above secretarial personnel
will compete for vacancies Career Service-wide and if not selected
as one of the top three candidates will be added as a fourth candidate
for "priority" consideration as long as they meet the stated
qualifications. He requested that this recommendation be revised
accordingly. The Committee concurred with Recommendation e requiring
vacancy notices between two career services in several specified
occupational categories. (AIUO)
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3. Mr. McMahon surfaced the disadvantages of Recommendation f,
restricting employees from applying for vacancy notices until they
have served in an assignment for 90 days. After considerable
discussion, the Committee agreed to lengthen the time period to six
months. The DDCI also suggested that the uniform panel guidelines
include a statement that panels will not look favorably on job
applicants who appear to be "job hopping." At Mr. Clarke's request,
"GS-06 and above" will be added beside "Information Control Clerk
and Assistants" in the list of occupational categories in
Recommendation e. Mr. Fitzwater noted that central repositories
for active vacancy notices will be located in Ames Building and
the library at Headquarters. He said that he would prepare a notice
outlining the policy changes as revised. The DDCI suggested that
he also draft a summary that could be published in a forthcoming
Notes from the Director. (AIUO)
STAT 4. Mr. 0 then reviewed the latest version of the proposed
Precepts for CIA Personnel Evaluation Boards and Panels. The Committee
agreed that "complete" should be dropped from the first sentence in
Paragraph V-A., page 3, so that it reads, "Boards and panels will
review a personnel file..." The Committee endorsed the suggestion
STAT
that panels should confine their reviews to no more than five
years of the employees' records (V-B, page 4). After highlighting
the proposed descriptors for comparative evaluation (Categories
I-IV),
Mr. 0 noted that Category IV could eventually obviate
the need for identifying the low 3 percent of Agency employees.
Mr. McMahon noted his employees' concerns about publicizing the
names of panel members. Mr. Carlucci decided in favor of publicizing
the names, noting that the decision could be reviewed again if
problems surfaced. The Committee agreed with Mr. Taylor's suggestion
that when published the panel precepts should contain a preface
outlining the purpose of the panel system and its perceived benefits
for employees. It also agreed to make a change requested by Mr.
Clarke, stating that "Senior Officials" rather than "Deputy Office
Directors" will head subgroup panels. (AIUO)
5. Mr. Silver suggested that the last sentence in Paragraph IV-C,
page 3, end after "plans" to read, "In general, however, evaluation
boards and panels will disregard race, color, religion, sex, national
origin, age, marital status or plans." After some discussion, the
DDCI agreed that the following should replace the last sentence:
"In evaluating an employee's performance, evaluation boards and
panels will comply with all applicable federal laws and Agency
policies designed to prevent discrimination on the basis of
race, color, religion, sex, national origin, age or other matters."
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Mr. Clarke suggested and the Committee agreed that Paragraph
V-C, page 4, should be reworded along the following lines: "Boards
and panels should recognize the right of employees to rebut or
otherwise comment on any report in their file, and they should
give serious consideration to such comments." Mr. Carlucci requested
that "value to the Service" be changed throughout the precepts
STAT to "value to the Agency."
6. Mr. Carlucci expressed concern about the potential inequities
of having individual Career Services establish their own time-in-grade
guidelines (Paragraph III-A, page 2). "Minimum" time-in-grade
guidelines were ruled out on the grounds that they might create false
expectations. The Committee agreed to revise Paragraph III-A to
indicate that the D/OPPPM would look for commonalities among time-
in-grade guidelines across Career Service lines and coordinate
them accordingly. In response to a DDCI question, Mr. Fitzwater
clarified when vacancy notices were to be issued (see paragraph
2 above). In response to comments regarding difficulties presented
by issuing vacancy notices for managers overseeing career planning,
Mr. Carlucci acknowledged that there may be some adverse impact
in some areas, but he wanted to tilt in favor of opening up more
STAT opportunities for emp o ees.
7. Noting questions that have surfaced regarding the allocation
of SIS bonuses, Mr. Clarke asked when this topic would be on the
Committee's agenda. Mr. Fitzwater noted that a proposal was almost
ready for PMAB review. Mr. Carlucci asked him to complete the draft
as soon as possible so that it could be put on the agenda next week.
STAT The meeting was adjourned.
cc: Ch/E Career Service
IG
D/OPPPM
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