MINUTES OF EXECUTIVE COMMITTEE MEETING, 16 JANUARY 1980

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000500050043-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 22
• Document Creation Date: December 14, 2016
• Document Release Date: June 9, 2003
• Sequence Number: 43
• Publication Date: January 24, 1980
• Content Type: MF

Approve r Release 2003/0E' .~qq~~l?I~'~ RDP85-0 8R0005;II0'SD0X~CCc~11~ii4 3_%14-80
2 4 JAN 1980
MEMORANDUM FOR: Executive Committee Members
I
SUBJECT . Minutes of Executive Committee Meeting,
16 January 1980
1. The Executive Committee met on 16 January 1980 on two topics:
FY 1982 R&D Program Issues and Initiatives and Doing More With Less.
(Mr. Carlucci chaired the meeting; Messrs. Dirks, McMahon, Wortman,
Clarke, Lipton and Ware were present. Messrs. Stein and Taylor also
attended as observers.)I I
2. Mr.O reviewed the FY 1982-FY 1985 Directorate goals and
requirements on which the FY 1982 R&D program will be based. He also
noted the anticipated budget implications of meeting those requirements,
which will call for considerably more growth in the S&T program between
FY 1981-82 than took place between FY 1980-81. He then outlined several
key issues that will need to be considered in developing the FY 1982
program.
0
4. In the area of exploratory research, adequate funds will be
needed to meet the requirements being placed on ORD and to maintain a
centralized exploratory research capability. Noting recent reductions
in this area, Mr. Dirks suggested that if a budget increase of only
5 percent were obtained, the program might not be worth continuing.
Mr. Lipton noted that inflation plus 10.percent would probably be
appropriate. Mr. Carlucci said that he would su ort an effort to
obtain increased exploratory research funds. 0338
25X
Approved For Release 2d 1U?1 J CIA-RDP 5-00988R000500050043-6
 Approv0or Release 2003/06/26: CIA-R4P85-M88R000500050043-6
11
25X1
5. Regarding I odernization, Mr.lI noted that the
automation currently programmed in FY 1982 totals about $2 million,
current projections call for beyond that which is
programmed, and a question exists whether or not II modernization
can be achieved concurrently with the expanded requirements for
coverage of the "Arc of Crisis." A Community-level and =study is
underway to determine the coverage requirements. Mr. Carlucci urged
that any such study include an examination of political stability in
potential host countries and encouraged innovative approaches for
coverage, including remoting and contracting out the function.
8. Mr. Lipton introduced the second agenda topic, "Doing More
With Less," noting that Ms.~would brief the Committee on the
results of the Office of the Comptroller's research on measuring
and enhancing organizational performance. Ms. said that
increasing requirements and declining resources seem to leave the
Agency with three options: obtaining more resources, which is unlikely;
doing less; or increasing efficiency. Programs to do the latter,
both inside and outside the Agency, were examined to determine
what lessons might be learned. While some initiatives and activities
have been undertaken in the Agency in the areas of productivity
measurement, evaluation, and/or enhancement, no Agency-wide or directorate-
wide approach to the problem exists. Ms. ighlighted efforts
in other Government agencies and outlined the success of one program
at the Bureau of Hearings and Appeals (BHA) in the Social Security
Administration. Mr. Carlucci noted that the BHA judges involved
initially voiced the skepticism one might expect from some quarters
if such a program were launched in the Agency. u
Approved For Release 2003/06/~'b ti DP85-00988R000500050043-6
 Approvesor Release 2003/06/26 : CIA-RDP85-ff88R000500050043-6
9. In applying the BHA case to the Agency, Ms. Olisted
a number of Agency functions similar to those existing elsewhere in
Government that coul?measured (i.e. communications--O C, procurement--
OL, and legal services--OGC and OLC). She also no a unc ons more
unique to the Agency that wou d be more difficult to measure (i.e.,
imagery analysis--NPIC and OIA, all-source production--NFAC production
offices, and human source reporting--DDO). The potential gains. of such
a program to the Agency include increased efficiencies and savings;
development of management information for internal use; providing
comprehensive models of components, thus enhancing our corporate
memory; and providing other supporting data. Mr. McMahon noted such
a program would probably be well received by our Congressional Oversight
Committees. On the negative side, there might not be a gain in efficiency;
there would be a number of costs; it could be perceived as an unnecessary
bureaucratic exercise; and it might adversely affect employee morale.
Ms.~ noted several ways of reducing these risks, including a
strong management commitment, thorough planning, and clearly defining
targets for improving performance. 0
10. Three options for an Agency program were highlighted:
Encourage on-going activities and establish a point
of contact.
Develop an Agency-wide program with a large central
staff and consulting effort.
Start with pilot efforts that could be expanded to other
offices and that would require some central staff and
consulting.
After a brief discussion, Mr. Carlucci noted his belief that productivity
measurement/enhancement would be emphasized in Government in the 1980s and
eserved serious thought. *It was agreed that member's,should be'provided
copies 'of 'the ,briefing outline (attached) so that they could discuss
the pros and cons of the options presented with their staffs. Members
should provide their comments, including possible pilot efforts that
could be initiated in their components and where staff res o:nsibilit
for such a function should p
..