REPLIES/COMMENTS ON RESTRICTED USES OF PRIVATELY-OWNED VEHICLES FOR OFFICIAL BUSINESS (PROPOSED POLICY)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000500090035-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 22, 2016
• Document Release Date: April 17, 2009
• Sequence Number: 35
• Publication Date: November 15, 1979
• Content Type: SUMMARY

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15 November 1979
Replies/Comments on Restricted Use of Privately-Owned
Vehicles for Official Business (Proposed Policy).
1. Approval to use a privately-owned vehicle in lieu
of other transportation should be determined by the
Chief of the appropriate Division or Staff.
2. There should be no reimbursement for mileage
covering routes already serviced by shuttles.
3. The use of U-Drive-It government official vehicles
should be encouraged. (Providing there is one available
at the time of need. Need requirements, however,
ofttimes do not surface until the last moment, and the
use, of a government vehicle requires a reservation
well ahead of the date of the need). '~
1
~+. A i?eguid"i,iou c;r ;-iedu~{u~i~Lers IlUL1C;e Utl Luis su~jeci
should be issued as soon as definite policy guidelines
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.nergy ommlttee
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13 : ~tDY_ 1979
D~MOR.ANDUM FOR: Director of Central Intelligence
Clifford D. biay, Jr.
Acting Deputy Director for Administration
SUBJECT: Energy Conservation
RE FEREPdCE: Memo for DCI fm DCI/MAG, dtd 12 Oct. 79,
same subj. (ER 79-8556; DDA 79-3340)
I. Reference your Hate of 22 October, and the DCI/MAG
memorandum, please be advised that I have reviewed the
suggestions for energy conservation made by the MAG. The
recommendations in paragraph 3a, b, and c are already in
being. Recorimendations ci, h, and i are under active
consideration, and in some cases, work has progressed towards
their implementation. T}ie remaining suggestions will be
.addressed in the near fui~ure. i
2. The Director of Logistics (D/L) is the senior
official charged 1~~ith coordinating the conservation of our
energy resources. At the time a representative of his staff
met with l-he DCI/MAG, I had thought to utilize the services
of the various Agency MAG'sto facilitate energy conservation
programs within the Agency. Shortly thereafter, national
attention and executive interest focused on this vital issue,
and it became apparent that a more definitive and active
program ti.ould be required within the Agency.
3. As a result, the D/L recommended, and I approved,
the formation of an Agency Energy Committee whose sole
function would be to establish energy conservation objectives
and monitor the effectiti-eness of the actions taken in
achieving these goals. T'he committee is comprised of senior
officers from all of the Agency directorates, plus
representatives from the Offices of Personnel, Communications,
and Data Processing. These three offices are included on
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SUBJECT:- Energy Conservation
the committee because of the specific impact that conservation --
measures may have oii personnel and on energy-intensive opera-
tions. The recommendations made by the D4AG which have not
been acted upon will be.~dddressed by the committee at the
earliest opportunity. ~ ~ -.
4. To further promote our energy goals, we have established
an Agency energy conservation objective which will be tracked at
the directorate level. "'he objective will create energy com-
mittees within the variotas Agency components which would work
with the Agency Energy Committee in enhancing our conservation
efforts. In addition, these committees would be asked to look
at specific areas in their operations and work environments and
to develop estimates of capital expenditures which would be re-
quired to make needed improvements. I will keep you advised.
5. Tl'e Agency's approach to the energy problem has been
to undertake those actions k'hlch are in compliance ,with execu-
tive directives and existing statutes which would maximize our
contribution to the national effort in conserving energy. Dur-
ijig thi c tn,gct ~sPar~ ni~,morni~c ctP,~c l:gyo 1~;Aer t81,on t~ H:112?.,?
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these results. Some of these ac'~ions are as follows:
a. Ttao employee bulletins were published which
dealt with Federal mandatory conservation requirements.
Heating, air conditioning, and lighting are monitored
by GSA in accordance with Federal standards. These
bulletins further call on all employees to support our
conservation goals by participating in carpools, and
generally practicing good conservation measures. A
third bulletin is about to be published which will ad-
dress the unauthorized use of fans and heaters in
Agency buildings.
b. A separate employee bulletin was published on
the formation of van;~ools. A survey form was attached
for employees who might be interested in forming pools.
The results az?e now being compiled.
c. Various pamphlets and energy-saving ideas were
made available to the Credit Union for distribution to-
our employees.
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~d. In May~of this year, we met with the General
Services Administration, the Council of Governments,
and other Government agencies to consider the possibil-
?ity of participating in an area-wide computerized carpool-
matching service. .P~ decision was made not to participate
because of the obvious cover and security problems that
could ensue.
e. Action is ':~eing taken to make GSA vehicles,
rather than POW s available for official use by our
personnel Such a plan will STAT
tend to minimize any a verse impac of a gasoline
shortage such as that experienced this past spring by
I believe such a plan
would also be cost-e ectlve to the Government. The
D/L's office is also working in concert with other
Government agencies which faced similar problems during
the gasoline crisis, to develop a plan for ensuring that
supplies are available to us during any future crisis.
f. A feasibility study was conducted in coopera-
tion with GSA to place an intermediate-sized boiler into
i .,,-,+ rho },~; l Pr wo~~ld he na.rt
?-the rieaac.ludi tCJ .lJVwc.r yiuu... ~ ~
of our array with the .thxee boilers, currently in place,
which would enable us to tailor power generated to..power
actually needed. The project is expected to cost approx-
imately X225,000, X165,000 of which has already been
provided by the Agency.
6.. During the coming fiscal year, the Energy Committee
will be asked to look more closely at the kinds of suggestions
included in paragraph 4 of the MAG memorandum. It is recognized
thaat such programs could be ver}T expensive, but I agree they have
to be considered in the interest of becoming more energ}?-efficient.
I appreciate the DiAG's interest, and I would encourage them as well
as any of the other TiAG's or components within the Agency to make
their thoughts and ideas known 1.o their dirPCtorate representatives.
/~~
Clifford D. May, Jr.
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