FEDERAL EMPLOYEE PARKING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000600030004-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: August 13, 2001
• Sequence Number: 4
• Publication Date: February 6, 1974
• Content Type: REPORT

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GENERAL SERVICES ADMINISTRATION
WASHINGTON, DC 20405
February 6, 1974
FEDERAL PROPERTY MANAGEMENT REGULATIONS
TEMPORARY REGULATION D-43
TO Heads of Federal agencies
SUBJECT: Federal employee parking
1. Purpose. This regulation prescribes new policies and
procedures pertaining to Federal employee parking. The
regulation sets forth minimum criteria for developing em-
ployee carpooling plans for review by the Administrator
of, General Services and his recommendation of approval or
disapproval to the Administrator, Federal Energy Office.
2. Effective date. This regulation is effective upon
publication in the Federal Register?
3. Expiration date. This regulation expires July 31, 1974,
unless sooner revised or superseded. Prior to the expira-
tion date, a permanent regulation will be issued. (See para-
graph 15, Comments.)
4. Applicability. The provisions of this regulation apply
to all Federal agencies as defined in paragraph 6d, below.
5. Background. This regulation is issued pursuant to
Federal Energy Office (FEO) memorandum dated January 17,
1974, and Federal Management Circular 74-1 dated January
21, 1974.
6. Definitions.
a. Agency parking. Vehicle parking spaces under the
jurisdiction and/or control of a Federal agency which are
used for parking Government vehicles, other official vehi-
cles, visitor vehicles, and employee vehicles.
b. Carpool. A group of two or more people using a motor
vehicle for transportation to and from work.
(Published in the Federal Register February 8, 1974)
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FPMR emp . Reg. D-43 February 6, 1974
c. Employee parking. The parking spaces assigned for
the use of employee-owned vehicles other than those classified
as "official parking."
d. Federal agency. Any executive department, inde-
pendent commission, board, bureau, office, agency, Government-
owned or-controlled corporation, or other establishment of
the Government, including any regulatory commission or board
and the municipal government of the District of Columbia but
not the legislative or judicial branches of the Government.
For the purposes of this regulation the terms "Federal agency"
and "agency" are synonymous.
e. Handicapped employees. Employees so severely phys-
ically handicapped as to prohibit or make unreasonably diffi-
cult the use of public transportation. Justification for this
priority may require certification by the Public Health
Service or an agency medical unit.
f. Official parking. Parking spaces reserved for
Government-owned, Government-leased, or privately owned
vehicles regularly used for Government business. The phrase
"privately owned vehicles regularly used for Government
business" means vehicles used 12 or more workdays per month
for Government business for which the employee receives reim-
bursement for mileage and parking fees under Government
travel regulations. Monthly certification by agency heads
may be required to establish this priority.
g. Parking space. The area allocated in a parking
facility for the temporary storage of one motor vehicle.
h. Regular member. A person who travels daily (leave
excepted) in a carpool for a minimum distance of 1 mile each
way. In addition, an agency may define a regular member as
one whose worksite is located within a specific but reasonable
distance from the parking facility.
i. Visitor parking. Parking spaces reserved for the
exclusive use of visitors to Federal facilities.
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February 6, 1974 FPMR Temp. Reg. D-43
7. Policies. Agencies shall encourage the conservation
of energy by reflecting the following policies in their
plans:
a. Parking. In assigning employee parking spaces,
each agency shall comply with the following policies:
(1) Not more than 10 percent of the spaces available
for employee parking shall be assigned to executive personnel,
severely handicapped employees, and persons who are assigned
unusual hours;
(2) At least 90 percent of the spaces available for
employee parking shall be assigned to carpools;
(3) Where practical, the 10/90 ratio shall be
applied at each Federal facility;
(4) Those parking spaces reserved for carpools shall
be assigned on the basis of the number of members in a
carpool; and
(5) For the purpose of allocation of parking spaces
for carpools, full credit shall be given to any regular
member regardless of where he is employed except that at
least one member of the carpool must be a full-time employee
of the agency.
b. Two-wheeled vehicles. Agencies shall reserve areas
within parking facilities for the use of bicycles and other
two-wheeled vehicles. Bicycles shall be given special con-
sideration, and the number of parking spaces reserved for
bicycles and other two-wheeled vehicles shall be reevaluated
every 6 months.
c. Regular hours. Agency managers and supervisors shall
make every effort to maintain regular arrival and departure
times for all employees. Supervisors are reminded of their
prerogative, within overall agency policy, to adjust the
scheduled duty hours of individual employees to facilitate
carpooling and the use of mass transit.
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N"Or
FPMR Temp. Reg. D-43
February 6,
1974
8. Assignment of agency parking spaces.
a. Assignment. Agencies shall give first priority to
official and visitor parking requirements when assigning
parking spaces. Parking spaces not required for official
or visitor parking shall be assigned for employee parking
at the 10/90 ratio. Assignment of spaces to carpools shall
be based on the number of regular members in the carpool.
Carpools with the highest number of regular members shall
receive the highest priority in receiving parking spaces;
e.g., a carpool with six regular members shall be assigned
a parking space before a carpool with five regular members.
In determining the number of regular members in a carpool,
a person who does not travel on a daily basis or who travels
one way shall be counted on a pro rata basis; e.g., an indi-
vidual who travels to and from work 3 days each week shall be
counted as three-fifths of a regular member, and one who
travels one way each day of the week shall be counted as one-
half of a regular member.
b. Tiebreaking criteria. Where there are carpools with
an equal number of regular members which exceed the number
of parking spaces available for assignment, ties shall be
broken primarily by assigning spaces to those carpools whose
full-time members have the highest total number of years of
Federal service as determined by their service computation
dates. In addition, in breaking ties the agency may also
consider the distance traveled and the availability of public
transportation.
9. Leased or contractor-operated parking spaces. When
parking spaces are controlled by specific lease or other
contractual agreements, appropriate agency contracting
officers shall endeavor to amend the contracts to the extent
necessary to accomplish the policies prescribed in this
regulation, provided the amendments are not otherwise adverse
to the best interests of the Government. Where it is not
economically prudent to amend existing contracts, the con-
tracts shall be modified before renewal to comply with the
prescribed parking policies.
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February 6, 1974 FPMR Temp. Reg. D-43
10. Guidelines for implementation. Agencies shall be
responsible for assigning employee parking spaces. Each
assigning authority (headquarters or field installation)
shall prepare written plans and procedures for the assignment
of parking spaces. These plans and procedures shall be effec-
tive not later than March 9, 1974, and shall include as a
minimum the following items:
a. Specific methods and procedures to be followed by the
agency in the assignment of employee parking spaces;
b. Assistance available to employees in establishing or
joining carpools and the procedures to be followed in filing
applications for parking spaces;
c. Provision for at least an annual review and reassign-
ment of all parking spaces;
d. Procedures for interim reassignment and replacement
caused by membership turnover;
e. A definition of employee responsibility in the use
of the parking spaces and in promptly reporting any changes
in the number in or membership of carpools;
f. A statement of penalties for misrepresentation of
carpool applications (A mandatory penalty of at least 6
months' suspension of the privilege of parking on a Federal
facility shall be imposed for misrepresentation of carpool-
ing membership, application qualifications, or for violation
of other agency carpooling practices and requirements.
The agency may also impose other penalties where
appropriate.);
g. Provision for enforcing the parking rules and
regulations; and
h. A system for maintaining carpool records and files.
(1) The records, as a minimum, shall contain the
name, address, social security number, and employer for
each carpool member and the parking permit number.
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(2) In order to avoid overlap and duplication-of
carpool records, each agency shall maintain a listing of
the members of carpools who are using its spaces regardless
of where they are employed.
(3) The General Services Administration, with the
cooperation of the U.S. Civil Service Commission, will main-
tain a master listing of members of carpools for all parking
facilities in each geographical area, or will designate one
agency to maintain such a listing.
11. Assistance from GSA. In order to facilitate the formation
of carpools, the Administrator of General Services, with the
cooperation of the agencies involved, will provide assis-
tance through the use of such aids as computerized carpool
matching or carpool boards. He will also develop reciprocal
agreements with private sector employers through State or
local government agencies or other organizations operating
carpool matching programs for the public and/or private
sectors.
12. Reporting system.
a. Each agency shall submit a report by March 7, 1974,
to the Administrator of General Services. Interagency Reports
Control No. 0024-GSA-OT-W has been assigned to this report.
This report shall include:
(1) The following information summarized for all
facilities under the control or jurisdiction of the agency,
based on the parking assignments as of the date of this reg-
ulation (Facilities allocated to the agency in multi-agency-
occupied buildings shall be included. Isolated facilities
under the control and jurisdiction of one agency with less
than 25 parking spaces shall be exempt from this reporting
requirement.):
(a) Number of full-time employees;
(b) Total number of parking spaces; itemized to
show the number used for:
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i. Government-owned or-leased vehicles,
ii. Other official parking,
iii. Visitor vehicles, and
iv. Employee vehicles;
(c) Number of parking spaces used by carpools; and
(d) Number of employees using carpool spaces;
(2) A copy of the agency's overall plan for meeting the
policy of energy reduction through increased employee use of
carpooling as detailed in paragraph 10, "Guidelines for
implementation" (The Administrator of General Services will
review the plan and recommend its approval or disapproval to
the Administrator, Federal Energy Office.), and
(3) A specific plan for each facility where it is not
practical to meet the 10/90 ratio. The Administrator of
General Services,will review the plan and recommend its
approval or disapproval to the Administrator, Federal Energy
Office. In addition, data required in paragraph 12a(l)(a)
through (d), above, shall be submitted for each facility
where it is not practical to meet the 10/90 ratio.
b. Each agency shall submit a followup report to the
Administrator of General Services by June 1, 1974. This
report shall summarize the parking space assignment data
for all facilities under the control or jurisdiction of
the agency and shall be based on the situation which exists
on May 15, 1974. Isolated facilities under the control and
jurisdiction of one agency with less than 25 parking spaces
shall be exempt from this reporting requirement. This
report shall include:
(1) The same information required in paragraph 12a
(1)(a) through (d), above;
(2) Plans for the use of excess parking spaces
remaining after all assignments have been made in accordance
with the 10/90 ratio; and
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(3) Data required in paragraph 12a(l)(a) through
(d), above, for each facility where it is not practical to
meet the 10/90 ratio.
13. Exceptions. Exceptions to the policies set forth in
this regulation must be submitted to the administrator of
General Services who will recommend approval or disapproval
to the Administrator, Federal Energy Office.
14. Inquiries. Further information concerning this regu-
lation may be obtained from:
General Services Administration (PR),
Washington, DC 20405
Telephone: IDS 183- 4276
FTS 202-343- 4276
15. Comments. Comments concerning this regulation from'
agencies, employee groups, and others concerned should be
submitted to the General Services Administration (PR),
Washington, DC 20405, no later than June 1, 1974, for con-
sideration in preparing the permanent regulation.
16. Effect on other issuances. The provisions of FPMR
101-19.111, Vehicle Parking Facilities (41 C.F.R.. 101-19.111),
to the extent inconsistent with this temporary regulation,
are superseded.
ARTHUR F. SAMPSON
GSA-WASH DC 74-7e79
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