FEDERAL EMPLOYEE PARKING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000600050046-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 15, 2016
• Document Release Date: November 7, 2003
• Sequence Number: 46
• Publication Date: September 6, 1979
• Content Type: MEMO

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GENERAL SERVICES ADMINISTRATION
WASHINGTON, D. C. 20405
85-00988,00600050046-2
September 6, 1979
FEDERAL PROPERTY MANAGEMENT REGULATIONS
TEMPORARY REGULATION D- 65
TO: Heads of Federal agencies
SUBJECT: Federal employee parking
1. Purpose. This regulation prescribes revised policies and procedures
for the assignment of Federal employee parking spaces and the assessment
of charges for the use of these spaces.
2. Effective date. This regulation is effective November 1, 1979.
3. Expiration date. This regulation expires August 15, 1980, unless
sooner revise or superseded. Prior to the expiration date, a permanent
regulation will be issued. (See paragraph 15, Comments.)
4. Back round. This regulation is issued pursuant to Office of Manage-
ment and Budget (OMB) Circular A-118, Federal Employee Parking Facilities.
5. Definitions.
a. "Agency parking" means vehicle parking spaces under the juris-
diction and/or control of a Federal agency which are used for parking
Government vehicles, other official vehicles, visitor vehicles, and
employee vehicles.
b. "Carpool" means a group of two or more people using a motor vehicle
for transportation to and from work.
c. "Employee parking" means the parking spaces assigned for the use
of employee-owned vehicles other than those classified as "official
parking" in subparagraph f.
d. "Federal agency" means any executive department or independent
establishment in the executive branch of Government, including any wholly
owned Government corporation.
e. "Handicapped employee" means a Government employee who has
physical or mental impairments that substantially limit one or more major
life activities and that, for all practical purposes, preclude use of public
transportation. "Major life activities" means functions such as caring for
oneself, performing manual tasks, walking, seeing, and hearing.
Justification for this priority may require certification by an agency
medical unit, including the Veterans Administration, or by the Public
Health Service.
(Published in the Federal Register on September 13, 1979)
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f. "Official parking" means parking spaces reserved for Government-
owned or Government-leased vehicles, or for the privately owned vehicles
of Federal judges and Members of Congress, or for visitors to Federal
facilities.
g. "Parking space" means the area allocated in a parking facility
for the temporary storage of one passenger-carrying motor vehicle.
h. "Regular member of a carpool" means a person who travels daily
(leave excepted) in a carpool for a minimum distance of 1 mile each way.
In addition, an agency may define a regular member as one whose worksite
is located within a specific but reasonable distance from the parking
facility.
i. "Vanpool" means a group of 8 to 15 persons using a van, specif-
ically designed to carry passengers, for transportation to and from work
in a single daily round trip. This excludes automobiles and buses.
j. "Visitor parking" means parking spaces reserved for the exclusive
use of visitors to Federal facilities.i
6. Polic .
a. Vehicle parking facilities to accommodate the needs of Federal
agencies shall be limited to the mininu.nn necessary to avoid impairment
of Government operations and shall be administered in full compliance
with carpooling regulations. Federal employees, contractor employees,
and, occupant employees who are provided parking in Government-controlled
space shall be assessed a charge equivalent to the fair monthly rental
value for the use of equivalent commercial space, subject to the terms,
exemptions, and conditions stated in this regulation.
b. All vehicle parking facilities will be, consistent with the
character of other properties in the neighborhood and local planning
requirements, will not adversely affect the use or appearance of the
property, and will not constitute a traffic hazard.
7. Priority of assignment of parking spaces.
a. Vehicle parking spaces shall first be reserved for OFFICIAL needs
in the following order of priority:
(1) Mailcarrier maneuvering area and official Postal Service
vehicle parking (including contract mail-hauling vehicles and private
vehicles of rural carriers) at buildings containing Postal Service mailing
operations.
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(2) Government-owned vehicles specially outfitted and used for
criminal apprehension law enforcement activities and firefighting and
other emergency vehicles.
(3) Privately owned vehicles of Federal judges and Members of
Congress. Priority is limited to these individuals for security purposes
and does not include members of their staffs.
(4) Government-owned or leased vehicles other than those listed
in subparagraphs (1) and (2) of this subparagraph a. These include motor
pool dispatch vehicles and vehicles assigned to agencies for general use.
(a) The total number of parking spaces provided for all
Government-owned vehicles shall be an amount less than the total number
of these vehicles. The type of vehicles involved and the character of
the motor pool operation shall determine the ratio of parking spaces to
vehicles.
(b) If feasible, areas assigned for Government-owned
vehicles may be used during other than early morning or late afternoon
hours for visitor and service vehicles or other vehicles as appropriate.
(5) Vehicles of patrons and visitors and service vehicles not
accommodated under subparagraph (4)(b) of this subparagraph a. Where
required, accommodations will be provided for handicapped visitors.
b. When requested by agencies, the parking spaces not required for
"official" parking may be used for EMPLOYEE parking. Under MB Circular
A-118, a monthly fee shall be assessed for all of these parking spaces
except where the rate per space is determined to be less than $10 per
month or where a specific exemption has been granted by OMB Circular A-118,
paragraph 5. In the assignment of employee parking spaces, the following
shall be observed:
(1) Handicapped Government employees for whom assigned parking
spaces are necessary shall be given priority over all other employee
parking. Nonhandicapped drivers who provide transportation for severely
handicapped employees shall also be assigned parking spaces. Handicapped
employees who utilize a specially equipped vehicle for commuting shall be
exempt from parking fees.
(2) Assignments for other privately owned vehicles of employees
of occupant agencies not otherwise accommodated shall be made in accordance
with the regulations in paragraph 8.
8. Priorities for employee parkin &. Agencies shall encourage the con-
servation of energy taking positive action to increase carpooling.
a. Assignment of s Races. In meeting their responsibilities to promote
carpooling, agencies shall assign employee parking as follows:
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(1) Handicapped employees, as indicated in subparagraph 7b(1).
(2) No more than 10 percent of the total spaces available for
employee parking at each facility (excluding the spaces assigned to
severely handicapped employees) to executive personnel and/or persons
who are assigned unusual hours. Executive personnel should make every
effort to carpool.
(3) Vanpools.
(4) Carpools based on the number of members.
Note.--If necessary for operational purposes, an agency may issue
on a fee basis a limited number of parking permits to individuals who
regularly use their privately owned vehicles for Government business.
These are vehicles used 12 or more workdays per month for Government
business for which the employee receives reimbursement for mileage and
parking fees under Government travel regulations. Monthly certification,
such as travel vouchers, may be required to establish this entitlement.
All individual drivers are urged to carpool whenever possible.
b. Parking spaces allocated to agencies. Under most circumstances
(see subparagraph c, below, for an exception), available employee parking
will be allocated to each agency in proportion to its share of the total
building population. The agency, in turn, shall assign spaces to employees
using the number of persons in a vanpool/carpool as the primary priority.
For the purpose of allocation of parking spaces for carpools, full credit
shall be given to any regular member regardless of where the member is
employed, except that at least one member of the carpool must be a full-
time employee of the agency.
c. Assignment on a zonal basis. In the Metropolitan Washington, DC,
area and inn other major metropolitan areas, to achieve more efficient use
of ::,pace and equality in the availability of parking for all Federal
employees, the Regional Administrator, GSA, may have all parking allo-
ca.t:i.ons based on a zonal concept rather than on individual sites. In
locations where this method is followed, all agencies located in a zone
would compete for the available parking in accordance with instructions
issued by the Regional Administrator. In establishing this procedure,
the Regional Administrator will consult with all affected agencies.
9. Two-wheeled vehicles. Subject to the availability of satisfactory
and secure space and facilities, agencies shall reserve areas for the
parking of bicycles and other two-wheeled vehicles. Bicycles shall be
given special consideration, including storage type space in buildings
and improved bicycle locking devices where practical and appropriated funds
are available. Bicycles shall not be transported on elevators or via
stairways or parked in offices. Two-wheeled vehicles are exempt from
employee parking charges.
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10. Regular hours. Agency managers and supervisors shall make every
effort to-maintain regular arrival and departure times for all employees.
Supervisors are reminded of their prerogative, within overall agency
policy, to adjust the scheduled duty hours of individual employees to
facilitate carpooling and the use of mass transit.
11. Charges for employee parking.
a. At all facilities where the monthly rate per space is $10 or
more, employees shall be charged for the parking they are furnished unless
specifically exempt (see subparagraph 7b). For parking spaces under the
control of GSA, the charging system will overlay the existing Federal
Buildings Fund procedure. That is, GSA will assign blocks of parking
spaces, both official and employee, to the agencies and assess the
appropriate Standard Level User Charge. The agencies shall make their
own individual assignments to their employees consistent with the car-
pooling requirements. Agencies shall collect the fees at the time the
permits are issued to the employees. (See paragraph 12.)
b. On July 1 of each year, GSA will furnish each agency a printout
listing the monthly parking charge for the next fiscal year at each GSA-
controlled facility where the rate per space exceeds $10. The rates to
be charged will be the same as the commercial equivalent value of the
spaces determined under the Standard Level User Charge system. Rates for
non-GSA-controlled parking may be established by the responsible agency
in accordance with 40 U.S.C. 490(k), using generally accepted appraisal
techniques. GSA will assist agencies in developing the parking rates for
their properties when requested. In this connection, GSA has developed
GSA Form 3183, Appraisal of Fair Monthly Parking Rates Per Space, a
simplified appraisal.form for determining the monthly parking rate. Para-
graph 18 provides information and instructions concerning the availability
of GSA Form 3183. Rates must be developed by agencies and submitted to
the appropriate GSA regional office (attention: Regional Commissioner, PBS)
for approval.
c. For the initial period November 1, 1979, through September 30, 1981,
the charges to be collected shall be 50 percent of the full rate scheduled
to be collected. The full charge shall be collected begining October 1,
1981.
d. In communities having several Federal facilities, buildings may
be grouped or "zoned" for the purpose of establishing a uniform parking
rate for the area rather than a building-by-building charge.
12. Procedures.
a. GSA-controlled facilities.
(1) In most instances, GSA will make block allocations of parking
spaces to agencies, as indicated in subparagraph 8b, for distribution to
their employees. GSA periodically will conduct surveys and review parking
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space allocations of its facilities to determine the total number of
parking spaces available and to make sure that each agency has its fair
proportion of parking spaces. The spaces will be reallocated if necessary.
Agencies must maintain a breakdown of their official and employee parking
assignments at each facility so that this information can be provided to
GSA upon request.
(2) Agencies will be responsible for the assignment of space
to their employees and for ensuring that fees have been collected in a
timely manner for each assignment, or that the assignment has been revoked
if necessary. The normal method for assigning employees spaces will be
through sale of a monthly permit. An alternate method would be the use
of a parking management contract where the operator would be responsible
for fee collection. Permits must be used to identify those who are
authorized to park and only one permit will be issued to a vanpool/carpool.
The fee will be collected in advance, and agencies will be required to
have :available adequate documentation (e.g.,alog) that
for will each show
the monthly fees have been collected from employees permit
b. Non-GSA-controlled facilities. At non-GSA-controlled facilities,
the agency responsible or each ace ity will allocate employee parking
in accordance with Q~O Circular A-118 and issue parking permits to employees
assigned such parking.
13. Collection and deposit of fees.
at. Collection of parking fees by agencies shall be handled in
accordance with Title 7, Fiscal Procedures, GAO Policy and Procedure
Manual, chapter 3, which provides the regulations and instructions
applicable to all classes of funds collected by officers and employees
of the U.S. Government.
b. The fees collected shall be deposited in accordance with Volume
1-Part 5, Deposit Regulations, Treasury Fiscal Requirements Manual (TFMR),
which prescribes the forms and procedures to be observed by all Govern-
ment departments, agencies, corporations, and others concerned with
respect to deposits for credit to the Account of the U.S. Treasury.
Cl. In developing procedures for the collection and deposit of
employee parking fees, agencies should ensure that their regulations,
systems, and procedures comply with the, reporting requirements of Volume
1-Part 2, Central Account and Reporting,, TFMR, and the cash management
policies, Volume 1-Part 6, Chapter 8000, Cash Management, TFMR.
d. Inquiries pertaining to the development and implementation of
procedures and regulations pursuant to the TFMR's should be directed to
the appropriate Department of the Treasury activity referenced in each
TFMR. chapter.
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14. Appeals. Formal appeal of the rates established for employee
parking maybe filed by agencies in accordance with ? 101-21.606(c).
For properties not under the control of GSA, an appeal of the parking
rate may be made directly by an employee to the employee's agency.
15. Comments. Comments concerning this regulation may be submitted to
the General Services Administration (PR), Washington, DC 20405, until
March 31, 1980.
16. Effect on other directives. This temporary regulation supersedes
?? 10 101-20.111-2a,, 101-20.117-1, and 101-20.117-2 of Sub-
chapter D of the Federal Property Management Regulations to bring them
into conformance with Ct4B Circular A-118.
17. Reports. The report required by this section has been cleared in
accordance with FPMR 101-11.11 and assigned interagency report control
number 0225-GSA-AR.
18. Availability of GSA Form 3183. Agencies may obtain their initial
supply of the appraisal form referred to in subparagraph llb from General
Services Administration (WBRDD), Union and Franklin Streets Annex, Building
11, Alexandria, VA 22314. Agency field offices should submit all future
requirements to their Washington headquarters office which will forward
consolidated annual requirements to the General Services Administration
(HRM), Washington, DC 20405. An initial distribution of the form will
be made to all GSA regional offices for their use and additional supplies
of the form should be obtained in the usual manner.
R. G..FRFFM. III
Administrator of General Services
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