COST FACTORS AND SECRETARY OF DEFENSE AUTHORITY FOR MILITARY INSTALLATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000600060027-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: December 2, 1998
• Sequence Number: 27
• Publication Date: December 7, 1979
• Content Type: REGULATION

Approved For Release 2005/06/22 : CIA-RDP85-00988R000600060027-2
Dec 7, 79
4165.62 (Encl 3)
COST FACTORS AND SECRETARY OF DEFENSE
AUTHORITY FOR MILITARY INSTALLATIONS
A. RATE DETERMINATIONS AND PROCEDURES (GSA SPACE)
1. The Administrator of GSA shall determine the rates to be
charged for Government-furnished personnel parking at each facility it
controls.
2. The rates established by GSA shall approximate the price of
comparable commercial property in the vicinity, and shall be based on
the fair rental value of such comparable property used in calculating
GSA Standard Level User Charges.
3. Rates shall be reviewed annually by GSA and may be adjusted to
reflect increases or decreases in the fair rental value of the parking
facility.
4. For parking spaces under the control of GSA, the charging
system shall overlay the existing Federal Buildings Fund procedures.
That is, GSA shall assign blocks of parking spaces, both official and
employee, to the DoD Components and assess the appropriate Standard
Level User Charge. One exception is the NCR where all space is assigned
to the WHS. DoD Components (WHS in the NCR) shall make assignments to
their own personnel consistent with Federal Property Management Regula-
tions (reference (b)) and Temporary Regulation D-65 (reference (c)), and
shall ensure that fees have been collected in a timely manner for each
assignment, or that the assignment has been revoked, if necessary. The
normal method for assigning personnel parking spaces shall be through
sale of a monthly permit. For convenience and efficiency, advance sales
of permits for periods of up to 12 months may also be arranged.
Arrangements for daily rate permits may also be made to accommodate
personnel who, for official or personal reasons, may require the use of
their private vehicle and to accommodate visitors requiring parking for
more than 3 hours. The use of a parking management contract, where the
operator is responsible for these arrangements and for fee collection,
is permissible. Permits must be used to identify those who are author-
ized to park. Only one permit shall be issued to a vehicle, van pool or
car pool. Parking fees shall be collected in advance and DoD Components
shall be required to have adequate documentary evidence that the monthly
fees for each permit have been collected and deposited in accordance
with this enclosure.
Approved For Release 2005/06/22 : CIA-RDP85-00988R000600060027-2
 Approved For Release 2005/06/22 : CIA-RDP85-00988R000600060027-2
B. RATE DETERMINATIONS AND PROCEDURES (MILITARY INSTALLATIONS)
1. The Department of Defense shall accomplish all appraisals on
military installations using professional appraisers of the Office,
Chief of Engineers, and the Commander, Naval Facilities Engineering
Command. These appraisals shall be conducted in accordance with GSA
guidelines and shall use the form provided by GSA. Where one Military
Service is predominant in a geographical area, the appraisal function
shall be handled by one of the two cited appraisal staffs on a single
manager concept.
2. The rates to be established shall approximate the price of
commercial parking in the vicinity and shall be reviewed annually to
reflect increases or decreases in values. GSA shall review and approve
all rates in accordance with 40 U.S.C. 490 (reference (f)).
3. When the appraisal indicates a parking fee is required under
section I.1., basic Directive, installation commanders shall institute a
permit system and fee collection program similar to section A., above,
for GSA-.controlled space.
C. MANAGEMENT AND OTHER COSTS (GSA SPACE AND MILITARY INSTALLATIONS)
1. Fair rental value includes an allowance for.the costs of park-
ing facility management. When a parking management company or other
contractor is engaged to operate the facility, issue permits, provide
attendants, or collect fees, the cost of such management services are
included in the fair market value fees paid by individual users for the
use of such parking facilities.
2. Fees for personnel parking spaces shall not include any share
of the costs attributable to spaces exempted from the fees under section
D. of the basic Directive.
3. Maintenance, markings, lighting, and security of parking areas
for which personnel parking rates are charged shall be commensurate with
local comparable civilian parking areas. In this regard, action must be
taken to ensure that the parking areas are periodically swept, well-
maintained, lighted, as necessary, and, in the winter, kept clear of ice
and snow.
4.. Enforcement of parking regulations for GSA space shall be the
responsibility of the GSA (Federal Protective Service) and for military
installations, facilities, and properties, the cognizant military com-
mander.
D. SECRETARY OF DEFENSE AUTHORITY FOR MILITARY INSTALLATIONS
OMB Circular A-118 (reference (a)) recognizes the unique problems
involved in administering and charging for the use of parking spaces at
Approved For Release 2005/06/22 : CIA-RDP85-00988R000600060027-2
 Approved For Release 2005/06/22 : CIA-RDP85-00988R000600060027-2
Dec 7, 79
4165.62 (Encl 3)
dispersed facilities on certain military installations and under speci-
fied:'conditions. It has authorized the Secretary of Defense to establish
parking regulations and adjust fee schedules consistent with the intent
of the circular to conserve energy through greater reliance on public
transportation and car or van pooling. The exemptions depend on practi-
cal considerations of installation geography and conditions of military
readiness.
1. Installation Geography. Exemptions for reason of installation
geography are those military installations, facilities, and-properties
in remote, usually inaccessible areas. Examples include, but are not
limited to: radar stations or communication stations on mountain tops,
survival camps, experimental stations in arctic or tropic locales, or
portions of large installations that are remote from the cantonment or
main built-up area of the base.
2. Conditions of Readiness. For purposes of this Directive,
readiness is related to the working hours of military personnel. Mili-
tary personnel assigned to DoD activities fall generally into two cate-.
gories: those who maintain regular hours and those who do not, such as
those assigned to rotating watchstanding functions, periodical standby
or alert functions, and, during certain periods, personnel on opera-
tional trials or manuevers. These latter functions, due to their unpre-
dictable patterns, may not fully lend themselves to car pooling or the
payment of parking fees. Conversely, those with regular hours are better
able to establish car pooling habits and, where rates are required, to
pay those rates. The Secretaries of the Military Departments and
Directors of Defense Agencies shall establish such regulations and
policies for military installations, facilities, and properties that
are designed to encourage use of car and van pooling, public transporta-
tion, and installation shuttle buses to the maximum extent practicable,
while providing exemptions to those individuals discussed above whose
work schedules are not predictable.
3. Limitations. The-granting of the above exemptions applies only
to the payment of parking fees and does not apply to the other provi-
sions of this Directive, particularly those contained in sections H. and
J.relating to allocation and assignment of parking spaces, use of car
and van pools, public transportation, and official responsibilities.
E. COLLECTION AND DEPOSIT OF FEES
1. Fees collected for the use of parking facilities at GSA-con-
trolled locations shall be separately identified and applied to parking
management costs and to the Standard Level User Charges paid by DoD
Components to GSA for parking spaces subject to fee charges. As such,
the need for appropriated funds to pay for parking spaces used by per-
sonnel should be reduced.
2. Fees collected for the use of parking facilities at military
installations net of the DoD Components' total direct costs of personnel
Approved For Release 2005/06/22 : CIA-RDP85-00988R000600060027-2
 Approved For Release 2005/06/22 : CIA-RDP85-00988R000600060027-2
parking management, operation, and maintenance shall be deposited
ultimately to Miscellaneous Receipts of the Treasury (see attachment
A to this enclosure).
3. Appropriated funds for parking that are in excess of the DoD
Component's direct parking costs net of parking fee receipts shall be
applied towards supplemental appropriation requirements that the DoD
Component intends to submit to OMB for review under OMB Circular A-11
(reference (g))-. Appropriated funds not so applied shall be recommended
to the Congress for recission.
4. Collection of parking fees by DoD Components shall be handled
in accordance with GAO Policy and Procedure Manual (reference (h)) that
provides the regulations and instructions applicable to all classes of
funds collected by officers and employees of the U.S. Government.
5. The fees collected shall be accounted for and deposited in
accordance with Treasury Fiscal Requirements Manual (reference (i)),
which prescribes the forms and procedures to be observed by the Govern-
ment with respect to deposits for credit to the account of the U.S.
Treasury.
6. Proceeds collected from the sale of parking permits shall be
turned over to the servicing DoD accounting and finance officer for
deposit to the following General Fund Receipt Clearing Accounts:
Army - 21F3875
Navy and Marine Corps - 17F3875
Air Force - 57F3875
OSD and Defense Agencies - 97F3875
Proceeds shall be kept separately in a specific subaccount by fiscal
year and used only to reimburse expenses of parking management and
operation incurred in that fiscal year. Within 60 days after the end
of the fiscal year, the balance of proceeds shall be deposited in the
U.S. Treasury General Fund Miscellaneous Receipts Account.
7. The accounting and reporting principles and standards in the
DoD 7220.9-H (reference Cj)) shall be applied. Especially pertinent are
the cost accounting, accrued revenue, cost and the appropriation reim-
bursement and requirements in Chapter 2 as well as the related reporting
requirements in Chapter 3.
Approved For Release 2005/06/22 : CIA-RDP85-00988R000600060027-2