FEDERAL EMPLOYEE PARKING FACILITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85-00988R000600100032-1
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: November 11, 2016
• Document Release Date: May 25, 1999
• Sequence Number: 32
• Content Type: REGULATION

Approved F iW193?f1f/AF N Ff6%G! ft 88R000600100032-1
OFFICE OF MANAGEMENT AND BUDGET
DRAFT
CIRCULAR NO. A-
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Federal employee parking facilities
1. Purpose. This Circular establishes a uniform policy
governing the acquisition and assignment of and charges for
employee parking facilities.
2. Coverage. The provisions of this Circular apply to all
Federal employee parking facilities under the jurisdiction
of the executive branch, excluding the Government of the
District of Columbia and the United States Postal Service.
3. Background. Recent Comptroller General's rulings
authorize agencies under special circumstances to use funds
appropriated for general administration expenses to lease
parking facilities for Federal employee use. Those rulings
would permit substantial increases in the provision of
parking facilities and in the number of employee automobiles
used in commuting to work at a time of national concern
over the environmental impact of the automobile in urban
areas.
Any Government action that would increase the use of
automobiles in metropolitan areas also would be inconsistent
with the Federal programs to assist in the development and
effectiveness of public mass transportation systems in urban
areas, Such action would tend to defeat the objectives of
those systems which include decreasing pollution and traffic
congestion while providing fast and eclonomical local
transportation.
A general employee parking policy ijs needed that would
reflect appropriate consideration of the above factors, be
equitable with respect to all employees and provide assurance
that agency requirements and operating effectiveness are not
hindered by the lack of adequate employee parking facilities.
The justification for providing parking facilities for
use of Federal employees cannot be related to or intended to
confer any financial advantage on thole who are provided
such facilities. Therefore, a basis for reimbursement for
use of such facilities needs to be established which will
be fair to the Government and equitable with respect to all
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employees. Since the cost of parking Facilities must
be included in an employee's total cos: of transportation
by automobile between his home and post of duty, the
Government should not undertake to ass me these costs
for a select group of employees who ar provided Government-
owned or leased parking facilities. T) do so confers
significant benefits which amount to a ditional compensa-
tion that is not available to other em loyees who use public
transportation or who pay for commercial parking facilities.
4. Policy for employee parking. it is the general policy
of the executive branch that employee Parking facilities
provided at Federal installations owned or leased by the
Government should be limited to the minimum necessary to
avoid impairment of the operating efficiency of the Federal
Government. Parking facilities at Federal installations may
be made available for Federal employee) use when not required
for official vehicles or other official needs and parking
facilities may be acquired when necessary for effective
operation of the agency as authorized by paragraph 6, herein,
provided that employees authorized touse Government parking
space shall make reimbursement for costs in accordance with
the provisions of this Circular.
The Government shall recover costscas defined in para-
graph 5, herein, where the parking failities provided.
are for employees working in areas sewed by public transporta-
tion and at times when such-service i available. An area
will be considered to be served by pu lic transportation
if such transportation is available at appropriate times
within a reasonable walking distance Of the employee's
work place even though such transportation may not be
,available within walking distance of the employee's residence.
"'Reimbursement shall also be required When the installation
is not served by public transportation if free parking on
private or Government property is not available within
reasonable walking distance to accommdate all Federal
employee parking requirements.
5. Establishing Government costs for reimbursement. The
General Services Administration will $sta is t e rates
to be charged for Government-furnishe parking areas in
federally owned and leased facilitieswith the objective
of recovering costs in accordance wit.b this Circular. In
localities where the Government leases parking space., rates
computed for this space should also be used for comparable
Government-owned facilities in order o avoid the need for
complex calculations and assure unifo mity of fees between
comparable leased and owned facilitie in the same vicinity.
LNn
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Agencies which operate parking faciliti :s will charge the
rates established by GSA pursuant to thLs Circular.
In the case of federally owned properties, total costs
include the following items as applicable:
a. An allocation of the current market value of the
space over the useful life of the facility.
b. Operation and maintenance.
c. Imputed real estate taxes.
d. Imputed insurance premiums.
e. Imputed rate of return on private investment (average
before taxes and inflation) applied to current market value.
f. Any other relevant costs.
g. Cost offset--residual value at end of the programmed
use of the facility.
In the case of leased facilities, total costs include
the following items:
.a. Lease payments.
b. Repair and improvement (if not included in lease
payment).
c. Operation and maintenance (if not included in lease
payment).
d. Any other relevant costs.
6. Acquisition of facilities for employee parking.
a. Leasin . The leasing of space for parking facilities
will be accomplished by the General Services Administration
in accordance with the provisions of the Federal Property
and Administrative Services Act of 1949, as amended. Leasing
of additional parking facilities for use by Federal employees
normally will be limited to those contained within the
buildings occupied by the Government and in proportion to
the amount of the total building space occupied by the
Government. In those instances where the building owner has
met zoning regulations by providing offstreet parking in an
adjacent lot or parking structure rather than within the
building proper, the same restrictions apply as those to
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leasing parking facilities within the leased building. An
exception to the above limitations may be approved by the
Administrator of General Services if the agency head deter-
mined that the acquisition of additional parking facilities
is necessary to avoid impairment of the operating efficiency
of his agency. If the Administrator disapproves such a
determination he shall advise the agency head in writing of
his intended course of action and notify him that he may
within thirty days make a written request for review of the
matter by the Director of the Office of Management and
Budget.
b. Construction. In the construction of new Federal
buildings,, parking facilities will be limited to those
required for official and service vehicles, for persons
having business with the Government and for such employee
parking as is necessary to avoid impairment of the operating
efficiency of the agency. However, if the local planning
policies and zoning regulations require the provision of
offstreet parking, not more than the minimum space required
by these regulations and policies will be provided. In
the latter case, those parking facilities not required for
official or visitor vehicles, will be made available for
employee parking.
7. Assignment of parking facilities. The General Services
Administration or other agency in control of parking
facilities at Federal buildings and on other Federal
property, including leased property, shall allocate such
facilities: among affected agencies. Agency heads shall be
responsible for the assignment of available parking spaces,
including those available for employee parking. The following
is the order of priorities to be observed in the allocation
and assignment of parking facilities:
a. Official vehicles.
b. Service vehicles.
c. Visitor parking.
d. Employee vehicles.
(1) Physically handicapped employees.
(2) Employees who work long and irregular hours.
(No. A- )
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(3) Carpools.
(4) All others.
8. Implementation. The General Services Administration
will issue general regulations implementing the policies
contained herein, and will notify agency occupants of
federally owned or leased installations of the parking
facility costs which are reimbursable to the Government if
assignment is made for employee parking of privately owned
automobiles. Notification to all affected agencies will
be completed by December 31, 1972. The head of each agency
will:
a. Issue appropriate regulations to implement the policy
contained herein and the regulations issued by GSA.
b. Give full cooperation to representatives of GSA
responsible for collecting the necessary data and conducting
the surveys required to establish parking rates.
c. Establish schedules for employee parking fees in
accordance with this instruction to be effective July 1,
1973. When increases in parking fees will exceed 25 percent,
the adjustment may be made in quarterly increments but no
quarterly increment should be less than a $5.00 per month
increase except for the final quarterly increase. In no
instance will the full parking fee reimbursement be delayed
beyond June 30, 1974.
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