MEMO TO JOHN STEIN FROM JOHN N. MCMAHON

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B00552R000100010032-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 13
• Document Creation Date: December 20, 2016
• Document Release Date: July 25, 2007
• Sequence Number: 32
• Publication Date: January 6, 1982
• Content Type: MEMO

 NOTE FOR: John Stein
Les Dirks
ti rry Fitzwater
Bob Gates
I would like to meet with you next Tuesday, 12 January, at 1530
hours to discuss your views on the status of the Agency and any
particular problems either in the Agency or in your respective direc-
torates that need to be addressed in the near or long term. I would
welcome any suggestions or comments you may have on improving the
overall management of the Agency.
 Issues
A. Need for more effective communications: Deputy Directors need
Agency perspective; they must have picture of where the Agency is
going; they must have a more effective forum for communications
and interdirectorate planning.
B. Interagency relations:
C. Need for increase in espirit de corps, morale, and discipline.
D. Centralization of manuscript review process.
E. Relief from FTE restraints.
F. Reexamination of the roles of OGC and the IG vis-a-vis Agency line
management: OGC/IG involvement in substantive decision-making;
disregard for resource constraints; lack of consultation with line
components.
G. Ineffective budgetary philosophy, preparation and execution: current
process puts DDA at disadvantage regarding inputs; lack of effective
decision-making at Comptroller meetings; role of Comptroller in
decision-making process.
H. Review Congressional relations in light of changes in oversight which
have occurred.
Recommendations
A. More frequent meetings of Executive Director and Deputy Directors to
discuss Agencywide problems, issues, initiatives, and planning.
B. Reexamination of budget philosophy, preparation, and execution.
II. AGENCY PROBLEMS/ISSUES WHICH NEED TO BE ADDRESSED
A. Project SAFE - who is in charge?
B. CAMS - Agency resource drain vs. Intelligence Community.
C. Cooperation/support for Information Handling Systems Architect.
 STAT
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D. Space requirements: new building; leased space. consolidation of
existing needs; expansion re uirements--NPIC,
stations/bases, map library, etc. Increase in
costs for outbuilding services (computer, commo, security).
E. Relative priority regarding balance between new initiatives and
finite resources: expansion, CAMS,
covert action activities, etc.
III. DIRECTORATE PROBLEMS/ISSUES
A. FOIA/PA relief.
B. Policies regarding terminal acquisition and word processors.
C. Recapitalization: communications equipment expansion;
refurbishing; security equipment.
D. Relations with GSA/GSI.
E. Need for new payroll system.
F. Sunnnrt for CA Task Force) -land forA
(Commo, Logs, Training, and security).
G. Security: polygraph for employees and industrial security; how to
cope with leaks.
H. Backlog of software development requests--centralization of ADP
resources.
I. SIS headroom (positions vs. ceiling discrepancy).
J. Need for FTE relief; more slots overseas.
Distribution:
0 - DDA
1 - ADDA
1 - EX DIR
,Y- DDA Subject
1 - ED Chrono
 I
NOTE FOR: John Stein
Les Dirks
Xjiarry Fitzwater
Bob Gates
I would like to meet with you next Tuesday, 12 January, at 1530
hours to discuss your views on the status of the Agency and any
particular problems either in the Agency or in your respective direc
torates that need to be addressed in the near or long term. I would
welcome any suggestions or comments you may have on improving the
overall management of the Agency.
Cn N. McMahon
Y
 Approved For Release 2007/07/25 : CIA-RDP85BOO552R000100010032-0
A NIA". .. ...
1. Morale is high across all Directorates.-'
2. Sense of need for Agency's capabilities and expertise is currently
being acknowledged by the Hill and Oversight Committees.
3. There is a need for DDA components to become more directly
involved in the planning for new and sensitive operations. Compartmenta-
tion is recognized as a fact of life; however, this requirement can be
satisfied and efficient and proper support provided only if DDA
components are briefed on a timely basis.
4. The expansion of Agency resources both in terms of people and
dollars continues to have an effect on DDA support mechanisms. It
would be helpful if an appropriate dialogue could be established to
enable DDA component to ear up to handle new and expanding activities
STAT (example-NPIC expansion, increase in overseas activities, expansion
STAT of CT Program, increase in officers, etc.) DDA needs resources to
support increasing Agency ac ivities and needs to be aware beforehand
of the planned activities and support required so as not to continue
to be caught in a "catch-up" role.
5. Time tested but inactive practices and procedures are now
being revisited, reviewed, streamlined, etc., in order to support the
Agency's ever expanding role in CA activities. (Includes administrative
plans, fiscal annexes, and funding plans).
6. Relationships, sense of direction, and spirit of/cooperation
has never been better/higher between OL, ODP and OF.
7. DDA components are experiencing a lack of resources to
accomplish needed systems initiatives including ACIS, VIPATS, LIMS,
FIELD ACCOUNTING SYSTEM. ODP is willing and helpful but unable to
provide what is needed to satisfy customer requirements within a
reasonable time frame. Sister offices are experiencing difficulty in
identifying resources to develop user requirements, work on
development of systems, etc.
 1982 Recruitment against 1983 ceiling.
V
(Relief from end-of-year ceiling)
Backlog of software development requests.
(Making all our computer power accessible)
Costs of outbuilding services. /
(Example: Computer room renovation in CU building
will cost $425K, and the screen room will cost
$280K.)
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