IC STAFF/OMB HEARINGS ON THE 1985 BUDGET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B01152R000500580018-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 21, 2016
• Document Release Date: June 30, 2008
• Sequence Number: 18
• Publication Date: September 28, 1983
• Content Type: MEMO

Approved For Release 2008/06/30: CIA-RDP85BO1152R000500580018-3
TO: (Name, office symbol, room number,
building, Agency/Post)
AO Y4
-
Initials
Date
Jr
Z.
3.
4.
1114
ion
File
Note and Return
proval
For Clearance
Per Conversation
s Requested
For Correction
Prepare Reply
irculate
For Your Information
See Me
mment
Investigate
Signature
Coordination
Justify
00 NOT use this form as a RECORD i!f approvals, concurrences, disposals,
clearances, and similar actions
5041-102 OPTIONAL. FORM 41 (Rev. 7-76)
Prss'orII t H ibsd bar GSA
- - - !M A2-11 ere
Approved For Release 2008/06/30: CIA-RDP85BO1152R000500580018-3
 Approved For Release 2008/06/30 : CIA-RDP85BO1152R000500580018-3
MEMORANDUM FOR: Deputy Director for Administration V
Deputy Director for Intelligence
Deputy Director for Operations
Deputy Director for Science and Technology
Administrative Officer, DCI Area
FROM: Daniel A. Childs, Jr.
Comptroller
SUBJECT: IC Staff/OMB Hearings on the 1985 Budget
1. We have recently had discussions with our examiners from IC Staff
and OMB regarding the type and number of hearings they would like on our
1985 Budget r sty Material reflecting these discussions and a schedule
are attached.)
2. As in the past, I urge you to give these sessions your personal
attention, since even the best of programs can be hurt by weak or poorly
prepared presentations. It is particularly important this year that we
present our best case, because the preliminary outlook suggests the
examiners will be harder pressed than in past years to find weaknesses in
the program. The Comptroller's Office is ready to assist you in any way
possible in your preparations for these sessions. Please have your staffs
stay in close contact with the Group Chief in this Office responsible for
Daniel A. Childs, Lc
Attachment:
As Stated
cc: DDCI
ExDir
C/PMS/DDI
C/EPDS/DDO
C/PRS/DDSF,T
C/MS/DDA
DOWNGRADE TO UNCLASSIFIED WHEN
SEPARATED FROM ATTACHMENT
Approved For Release 2008/06/30 : CIA-RDP85BO1152R000500580018-3
 Approved For Release 2008/06/30 : CIA-RDP85B01152R000500580018-3
(office) lines, with some exceptions. See schedule attached.
A. Use of viewgraphs and other aids is encouraged. When viewgraphs
are used, at least four paper copies should be available for the
examiners ~nd~mptroller staff immediately prior to the
hearings.)
B. It is requested that prior to each hearing the examiners be
provided a list of attendees and a general outline of major items
to be covered (including time to be devoted to each item). 0
C. Program managers should be prepared to discuss their out-year
and the viability of their out-year
resource re q
projections
capabilities in important areas, recent changes, successes against
maior objectives, world changes affecting program requirements.
B. Appropriate time (about 75 percent) should be devoted to
discussion of initiatives within the directorate's request. This
is a valuable opportunity for the deputy director to emphasize the
substantive and relative importance of the initiatives in his
directorate. Although some emphasis should be put on resource
levels (manpower and dollars), examiners will be more interested
in the substantive aspects of the directorate's program in the
directorate overview sessions. Also, since some expenditure
centers do not have separate sessions scheduled, more detail
should be provided in the overview session on the initiatives not
to be addressed elsewhere.
III. Sessions on selected expenditure centers (offices) and initiatives are
scheduled:
A. For offices, examiners will expect some discussion of the base and
how the data were derived (Form CPB 3). Be familiar with
activities in the base, including those added to the base as a
result of 1983 initiatiVP~ You may be called upon to explain the
"other changes" column.)
 Approved For Release 2008/06/30 : CIA-RDP85B01152R000500580018-3
B. Most time should be devoted to the initiatives, including the
substantive need for such funding (be familiar with CPB forms 1,
2, 4, and 5 and how the initiatives have been targeted).
C. Discussion of ongoing initiatives should include:
1. Objectives of the initiative.
2. Review of the schedule.
3. Thresholds met to date.
5. Problems, if any.
D. Although the allocation of time will differ from one expenditure
center to another, the examiners have proposed a sample allocation
of time as follows for each expenditure center:
-- Ongoing Initiatives 30%
- New Initiatives 35%
-- Out-year Requirements 20%
E. These hearings will likely need more supporting budget it
(including out-year data) than the overview sessions.
IV. Written questions/written responses. ^
A. We have requested that examiners provide, if possible three days
in advance of a hearing, any specific questions or general topics
of detailed interest which they wish to have addressed. These
will be passed along to directorates as soon as we receive them.
B. If answers to specific questions at the hearings cannot be
provided, we often provide written responses. This year, our
examiners have requested that such answers be provided within
three days of the hearing. Comptroller t ff will keep track of
and forward the responses to ICS/OMB.
 Approved For Release 2008/06/30 : CIA-RDP85BO1152R000500580018-3
V. Other Budget Hearing Suggestions.
A. Remember that a successful defense of your program depends at
least as much on your ability to communicate to the examiners that
you understand you are doing as it does upon the merits of
your program.
B. Know your program as presented in the published budget. Be
familiar with all of the variousdisp ay wing your program,
e.g., the Directorate overview, the CPB Forms, package
descriptions in the target areas, and certain special schedules
(R&D, procurement, etc.). Defend the packages within the
recommended program on substantive grounds. Know where your
packages are ranked within the overall CIA request. Know what the
resources are used for, why they are necessary, cite productivity
trends or accomplishments that show the importance of the
program. F--]
C. Respond directly and briefly to the extent possible. Do not
answer questions that are not asked. =
D. Support the entire CIA program to the extent that you have
knowledge of critical elements (ADP, Commo, RD$E, etc.) not within
your budget but which are essential to completion of your program
mission.
E. If you don't know an answer to a specific question, don't fudge
it. Examiners don't expect you to know every detail about the
program and fully expect that some questions should be answered in
writing after some detailed review. Ask to be allowed to answer
such questions in writing. =
F. Provide written responses and handouts to the Office of the
Comptroller prior to providing them to the OMB and ICS examiners.
Copies must be provided for Comptroller records. Handouts an
written response must be properly classified and controlled.