CONSOLIDATION OF OIS IN AMES CENTER BUILDING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B01152R000700870002-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 21, 2016
• Document Release Date: June 5, 2008
• Sequence Number: 2
• Publication Date: September 16, 1983
• Content Type: MEMO

Approved For Release 2008/06/05: CIA-RDP85BO1152R000700870002-6
. DATE
TRANSMITTAL SLIP
TO:
DDA
ROOM NO.
BUILDING
REMARKS:
EP 1983
FROM:
ROOM NO.
BUILDING
EXTENSION
FORM n0. i.. r REPLACES FORM RA-9 (L71
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~OlS 83-612
6 SEP '1983
DD/A Registry
MEMORANDUM FOR: Chief, Logistics Services Division/0p nn (~'~ ~( ~(
FROM:
Director of Information Services t,~(LE 3
SUBJECT: Consolidation of OIS in Ames Center Building
1. Here is some information delineating items that we discussed on
the phone 13 September about the Ames moves. I thought that if you had
these comments in writing you would be able to refer to them later as you
begin to firm up your plans.
2. As you know, consolidating the Office of Information Services
(OIS) on the 11th and 12th floors would help your Office as well as
ours. It would ease the problems you face with fragmented organizations
scattered throughout the building and help ease their parochial
requirements for communications, storage (floor loading), and security
(cipher locks and vaults)..,_,.
3. As for OIS, it would greatly facilitate our managerial lines of
communication as opposed to the current situation of being located on
four different floors, ranging from the third to the 12th. Also, being
on two floors would help reduce the load on the elevator service to some
extent because our employees would tend to use the stairs rather than
wait for an elevator and because it would be more convenient.
4. Undercurrent conditions not only are the Divisions separated,
but Branch personnel within the Divisions are separated from other Branch
personnel with whom they frequently have daily, face-to-face contact for
coordination and discussion on files, correspondence, and legal
documents. In addition to the inefficiency, lost time while commuting
between separated offices, there is the problem of security when carrying
sensitive material and multiple files in the halls. The possibility of
dropping a loose document when in a hurry during frequent trips down the
hall is a constant hazard.
5. Eleven months ago OIS management made a decision to take less
space in order to consolidate one Division. This resulted in a number of
work orders requesting modification of our space.on the 11th and 12th
floors. This change permits the movement of the Appeals and Litigation
Branch from the 12th to the 11th floor so as to consolidate the three
STAT
Approved For Release 2008/06/05: CIA-RDP85BOl 152R000700870002-6
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Branches of the Information and Privacy Division (IPD) for improved
communication and control. While this improves operating efficiency, it
does not solve the problem of morale due to crowded conditions, nor does
it address the problem of continued growth of working files and
additional space for personnel needed to handle. the backlog of
approximately 3,000 FOIA and PA requests.
6. One of our other Divisions, located by itself on the third floor,
has space that would be utilized more effectively if it were shared with
IPD on the 11th floor. This would permit us to release all of our third
floor space and enable your Architectural Design Staff to have more
flexibiity in planning and designing usage of the lower floors of the
building.
7. Consolidation at this time also would result in further savings
as interconnecting Wang cabling would not need to be installed between
the CPUs on the 12th floor and the word processing stations on the eighth
floor where the organization which will use them is now located. Wang
cabling already exists in usable locations on the 12th floor.
8. In summary, we view the consolidation of our units as a vital,
indeed crucial step in our effort, already begun, to improve the
efficiency of the Office, minimize the potential of flaps which is
heightened by existing conditions, improve supervisory controls and lines
of communication and--no less important--improve the quality of our work
environment which perforce will result in improved morale.
STAT
Approved For Release 2008/06/05: CIA-RDP85BO1152R000700870002-6