Document Type: 
Document Number (FOIA) /ESDN (CREST): 
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Original Classification: 
Document Page Count: 
Document Creation Date: 
December 21, 2016
Document Release Date: 
June 27, 2008
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Case Number: 
Publication Date: 
January 7, 1983
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PDF icon CIA-RDP85B01152R000700910073-3.pdf205.32 KB
Approved For Release 2008/06/27: CIA-RDP85BO1152R000700910073-3 fii Name, office symbol, room number, building, envy/Post) 1. Initials bale 12 IA 14 1989 3. f/ rV/ / V ion File Note and Return proval For Clearance Per Conversation s Requested For Correction Prepare Reply irculate For Your Information See Me mment Investigate Signature Coordination Justify DO NOT use this form as a RECORD of approvals, concurrences, disposals, clearances, and similar actions FROM: (Name, org. symbol, Agency/Post) 5041-102 OPTIONAL FORM 41 (Rev. 7-76) Prescribed by GSA FPMR (41 CFR) 101-11.206 Approved For Release 2008/06/27: CIA-RDP85BO1152R000700910073-3 Approved For Release 2008/06/27: CIA-RDP85BO1152R000700910073-3 ROUTING AND RECORD SHEET SUBJECT: (Optional) Federal Software Exchange Program i-~ FR M: EXTENSION NO. Acting Director of Data Processin DATE 10 January 1983 TO: (Officer designation, room number, and buildin ) DATE OFFICER'S COMMENTS (Number each comment to show from whom g RECEIVED FORWARDED INITIALS to whom. Draw a line across column after each comment.) ' eputy Director for Administration QJP9 2. 3. 1 1 J A 1983 13.98 4. 5. ~~ g3 1tt ~>D / b. 7. 8. 9. 10. 11. 12. 13. 14. 15. FORM 61 0 USE PREVIOUS 1-79 EDITIONS STAT SIAI STAT ,i. Approved For Release 2008/06/27: CIA-RDP85BO1152R000700910073-3 Approved For Release 2008/06/27: CIA-RDP85B01152R000700910073-3 AJONISTRATIVE-INTERNAL USE C4PY 0 7 JAN 1983 MEMORANDUM FOR: Deputy Director for Administration Acting Director Ot Data Processing STAT SUBJECT: Federal Software Exchange Program REFERENCE: Letter to DDA frm Acting Director, Office of Software Development, GSA, dtd 15 Dec 82 1. You asked us about our familiarity with and partici- pation in the Federal Software Exchange Program (FSEP). This program, managed by the Office of Software Development in GSA, collects and disseminates software developed by Federal agencies. ODP has been aware of this program since it was instituted and we regularly receive the catalog of available software (the Federal Software Exchange Catalog). Frankly, to date, we have not found this program particularly useful. 2. CIA already has a series of programs relating to car- tography on the list of available software (see Attachment I). In the past, CIA personnel have also submitted other software. As the correspondence in Attachment II indicates, for one reason or the other, this software has been withdrawn. To our knowledge, the Agency has never been able to find any software which adequately meets any of our requirements from this source. 3. In addition, ADP Control officers have been notified when updated catalogs have been received so they are aware of the availability of this service. Notification was last performed in October of 1981 (see Attachment III). We will again remind ADP Control Officers of the FSEP when we receive the next catalog. FSEP personnel indicate that this will be in February 1983. We have considered making the catalog available to ADP Control Officers but we are hampered by the purchase price ($75 per copy). We will continue to evaluate the cost-effectiveness of reproducing copies for distribution. 4. In our opinion, this program is of limited value. The program looks for common-use software that may be of interest to users in other agencies. Due to ODP's emphasis on large-scale specialized software development projects, common-use applications software suitable for the FSEP is more typically available from customer offices than ODP. The mapping software, for example, was submitted at the request of the then OGCR customer office because of outside interest in this unclassified Approved For Release 2008/06/27: CIA-RDP85B01152R000700910073-3 Approved For Release 2008/06/27: CIA-RDP85B01152R000700910073-3 ASNISTRATIVE-INTERNAL USE O' SUBJECT: Federal Software Exchange Program application. We will continue to keep customer officers aware of the program but we can do no more than encourage them to participate. Any CIA participation will, of course, also be limited by security and proprietary considerations. 5. ODP uses other mechanisms for making software available to Government and private entities. Because the resource implications of this type of support can be large, we have to be quite careful as to whom we support and why. We obviously expect some tangible benefits. Examples of specialized exchanges are TADS support and GIMS support. Our support requirements in these instances are larger than with FSEP, but the benefits to the recipient and the return to the Agency are significant. We assist five Government entities with GIMS support and share TADS software with two others. Another example of ODP software sharing is our participation in the IBM user group known as SHARE. Unclassified VM software enhancements are routinely made available to other VM users through the exchange program run by SHARE. Participants in this program are generally sophisticated installations and software is exchanged through very knowledgeable systems programming personnel. In this environment, support requirements are minimal and the return in good-will and access to other installation VM enhancements judged to be worth the cost. 6. In our judgment, there are several good reasons why the program is not routinely used for the acquisition of software. First, the available software is limited. Second, since there are only limited incentives for the supplying Agency to maintain the software and documentation, the software, in general, cannot be considered truly supported. (In fact, there are no guarantees that the software and documentation were ever adequate.) Use of unsupported software is fraught with difficulties and any so- called cost savings can rapidly disappear. Finally, the software is not free. Prices range from $110 to $1200. This cost and the associated procurement effort discourages experimentation. 7. ODP will continue to routinely monitor developments in this area by subscribing to the catalog. This office will also keep ADP Control Officers informed of the FSEP and the requirements both to make internally developed unclassified software available and to search the catalog (on file in the ODP Management Staff) for applicable software prior to initiating in- house development or a procurement action. Att: a/s STAT Approved For Release 2008/06/27: CIA-RDP85B01152R000700910073-3