TRAVEL CONTROLS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B01152R001001290059-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 21, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 59
• Publication Date: July 29, 1983
• Content Type: MEMO

Approved For Release 2008/06/03: CIA-RDP85B01152R001001290059-3
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29 July 1983
!JIEI' RANDI4 FOR: Director of Central Intelligence
VIA: Deputy Director of Central Intelligence
Executive Director
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Travel Controls
1. This is in response to your concern regarding controls on travel
performed by Agency employees. Since my authority is limited to the control
of travel performed by the, Directorate of Administration, I solicited the
advice and counsel of the other Deputy Directors in preparing this response.
Although we will not argue that every trip is fully warranted, there is a
consensus that the major portion of travel being performed by Agency personnel
is justified. There is a strong argument that the nature of our business
requires more travel, particularly overseas, than is normally required by
other departments and agencies. C
2. The Agency's regulatory issuances provide a sound basis for the control
of travel. The actual performance of travel regarding scheduling, routing,
allowable fares, etc., is subject to close review. In addition, the following
mechanisms also exist with respect to travel controls:
a. Prior concurrence of chiefs of stations (and the respective
ambassadors abroad) must be obtained for all proposed overseas trips.
b. Authorizing officials must ensure that the travel is necessary
and in accord with all of our regulatory issuances.
c. In addition to authorizing/approving officials, each travel
order must be certified by a finance officer who independently attests
that the travel is properly in conformance with Agency activities and
that funds are available and appropriately obligated.
d. Travel orders are extensively coordinated with all concerned
Agency components and each traveler going abroad must be cleared through
the Offices of Medical Security, and the Central
Processing Branch (CPB) that han___._- ____ of arrangements
for the traveler, i.e., ticket purchases, passports, and visas.
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e. All "non-routine" travel requires special approval, i.e.,
first class, clipper class, travel by foreign carrier, etc.
f. Authorizing officials, other than you and the DDCI, may not
authorize or approve their own travel.
g. Employees are cautioned by regulation that they are expected
to exercise the same care in incurring expenses than rudent person
would exercise if traveling on personal business.
3. It appears that we have provided Agency managers with sufficient
mechanisms and structure to exert tight controls on travel activities. In
response to your concern, a review of each Directorate's approval arrangement
revealed an inordinate number of approving officers. As a consequence of this
review, each Deputy Director is reducing the number of his approving officers
to only those essential for efficient operation. From our first estimation,
we believe that we can reduce the number of travel approving officers in the
four Directorates by 39 percent without negatively impacting on operations.
There is a strong consensus among the Deputy Directors that the extra burden
of approving travel should not be placed he EXDIR and the DDCI but should
be left with the Directorate managers.
4. In addition to the above, a computer-driven airline reservation and
ticketing capability is being installed within CPB for official use of Agency
employees and their dependents. This system will provide greater efficiencies,
economies, and improved security due to the reduction in witting airline
representatives. The increased efficiencies will rPSiilt frnm a hattar at,aranacc
6. The controls that are currently established, such as the reduction of
approving officers, the use of the central ticketing system and GTRs will result
in economies. Nevertheless, I believe additional economies can be realized by
organizational and management changes that result in more centralization of
travel services I have forwarded a proposal for these changes to the DDCI for
his approval.
7. New Subject: In accordance with your direction, we have obtained informa-
tion on applicable Peter Grace Commission reports and are studying them see how
they may be applied toward improving the management of the Agency.
2
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Distribution:
Orig - DCI via DDCI and EXDIR
1 ER
1 - D/OF
1 - D/OL
1 SSA/DDA
1 - DDA Subj
1 - DDA Chrono
1 - HEF Chrono
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Approved For Release 2008/06/03: CIA-RDP85B01152R001001290059-3