ELIMINATION OF INEFFICIENCY WASTE AND ABUSE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B01152R001001290072-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 21, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 72
• Publication Date: May 3, 1983
• Content Type: MEMO

Approved For Release 2008/06/03: CIA-RDP85B01152RO01001290072-8
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Elimination of Inefficiency, Waste, and Abuse
FROM:
EXTENSION
NO.
Harry E. Fitzwater
D
DDA 83-0451/2
DA
7D-18 Hqs.
DATE
3 MAY 1983
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
wr r
EXDIR
2.
3.
DDCI
4.
5.
DCI
Sn
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
FORM 6i ? USE PREVIOUS
,--79 EDITIONS
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 Approved For Release 2008/06/03: CIA-RDP85B01152RO01001290072-8
0
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DDA 83-0451/2
$ MAY 1983
MEMORANDUM FOR: Director of Central Intelligence
VIA: Deputy Director of Central Intelligence
Executive Director
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Elimination of Inefficiency, Waste,-.and Abuse
1. We have recently completed a review of our first full year of
experience in managing all Agency copiers in the Directorate of Administration.
On 1 October 1981, the Printing and Photography Division (P&PD), Office of
Logistics, assumed responsibility for administering the Centralized Copier
Management Program. Prior to this takeover by P&PD, the number of copy
machines in the Agency had grown to 294, and the annual copy volume had reached
138 million at an annual cost for copier rental and maintenance of $1,425,000.
2. With the consolidation by P&PD in FY-1982 of all funding for copier
rental and maintenance, major administrative burdens were removed. Consoli-
dated contracts and centralized funding made it possible to streamline the
contract renewal process. The number of contracts which had to be administered
each year was dramatically reduced as was the number of contract amendments.
As a consequence of this effort, the present number of individual copier
rental/maintenance contracts has been reduced to a total of 18 (compared to 270
in FY-1980). The number of copiers total 283, compared with 294 in FY-1980
despite an increase in the Agency's population during this time frame. All
factors considered, the first year of this program has resulted in an overall
savings of $113,000 and over two man-years. These reductions were made without
depriving Agency users of necessary copying facilities.
3. During the past four months, the Office of Information Services (OIS)
has made a concerted effort to reduce the number of Agency forms. Through this
effort OIS was successful in eliminating 313 forms, or 15 percent of the total
number (2,033) which existed on 1 January 1983. The results of this reduction
by directorate are as follows:
Approved For Release 2008/06/03: CIA-RDP85B01152RO01001290072-8
 Approved For Release 2008/06/03: CIA-RDP85B01152RO01001290072-8
' ?
Number of Forms
Forms Reduced
Percent Reduced
DCI Area
400
56
14
DDA
1,022
143
14
DDI
179
26
15
DDO
297
46
15
Attached are more detailed data regarding the accomplishments of various Agency
components in this effort.
4. We will continue to report periodically on these and other efforts to
reduce inefficiency, waste, and abuse.
Attachment
Forms Reduction Statistics
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 Approved For Release 2008/06/03: CIA-RDP85BO1152RO01001290072-8
COMPONENT
NUMBER OF FORMS
FORMS REDUCED
NUMBER OF FORMS
PERCENT REDUCED
1 January 1983
8 April 1983
O/DCI
3
2
1
66
2/3
OP
341
30
311
9
OGC
11
0
11
0
OEXA
10
4
6
40
O/COMPT
25
14
11
56
ICS
6
4
2
66
2/3
HISTORY STAFF
1
1
0
100
OEEO
3
1
2
33
1/3
TOTAL
400
56
344
O/DDA
3
3
0
100
OC
79
15
64
19
ODP
55
10
45
18
OF
280
12
268
4
OIS
78
18
60
23
OL
193
35
158
18
OMS
97
14
83
14
OS
171
23
148
13
OTE
66
13
53
21
TOTAL
1022
143
879
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-0
COMPONENT
NUMBER OF FORMS
FORMS REDUCED
NUMBER OF FORMS
PERCENT REDUCED
1 January 1983
8 April 1983
O/DDI
18
4
14
22
OGI
29
5
24
17
OCR
87
9
78
11
SOVA
10
1
9
10
OCPAS
31
6
25
19
OSWR
4
1
3
25
15
O/DDS&T
5
3
2
60
OSO
22
16
6
73
ORD
3
2
1
66
2/3
OD&E
11
0
11
0
NPIC
14
3
11
21
OTS
27
2
25
10
FBIS
53
16
37
30
TOTAL
135
42
93
32
DDO AREA
DDO
297
46
251
15
NOTE: The components not listed under the DCI area and the DDI are not
for any official Agency forms.
responsible
Approved For Release 2008/06/03: CIA-RDP85B01152RO01001290072-8