FY 1986 R&D PLANNING CYCLE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85B01152R001201490008-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 21, 2016
• Document Release Date: April 21, 2008
• Sequence Number: 8
• Publication Date: August 4, 1983
• Content Type: MEMO

Approved For Release 2008/04/21 CIA-RDP85BO1152R001201490008-5
t s
DDS&T-637-83
4 August 1983
MEMORANDUM FOR: Chief, CRES/DDI
Chief, Technical Control/PCS/DDO
DDA Plans Officer
Chief, E$PS/FBIS
Special, Assistant, NPIC
on broader, more generic requirements that are amenable-to R&D
and which begin in three years with end products/operating
system a-va-liable in -the 1989.to -1991 time frame.
2. A number of changes have been made to the 1986 planning
procedures----to reduce the amount of paperwork and to increase
the interactions between consumers and DS$T offices. The three
1. The 1985 R&D Planning Cycle has been completed.. The
RDEIE program. which was approved by the ExCom and is included
within the 1985 Budget Estimates addresses the leading
priorities of all customers. -In order to implement a
successful 1986 program, we must now begin planning by asking
that you reevaluate your requirements and priorities with,
appropriate- updates/deletions. The emphasis for 1986 will be
most noteworthy changes are:
a. The-emphasis to be placed on long range
requirements-
effective coordination of the RFD program and more customer
interaction prior to inclusion within the 1986 Program Call..
b. The-reduction in paperwork attained by adapting the
planning procedures to the budget cycle allows additional
time`to be devoted to new initiatives and to interaction
before, during and after the 1986 planning cycle, and.
c. The restructuring of the schedule permits more
DOWNGRADE TO CONFIDENTIAL
WHEN SEPARATED FROM ATTACHMENT
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
25X1
 Approved For Release 2008/04/21 CIA-RDP85B01152R001201490008-5
3. The planning cycle is described in three attachments:
a. Schedule of Events (Attachment A)
b. R$D.Planning Instructions -- 1986 (Attachment B)
c. Directory of Contacts (Attachment C)
4. You will.note that submission of prioritized long range
customer requirements for 1.986 is due on 12 September 1983.
Staff members will be calling you to discuss the 1986 R&D.
planning cycle.. Please call me or any.member of my staff if we
can be of help.
Attachments:- a/s
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
 Attachment A
r Approved For Release 2008/04/21 CIA-RDP85B01152R001201490008-5
FY 1986 R&D Planning Cyci
c e u e
Date
5 August 1983
12 September
26 September
7 November
21 November
19 December
21 December
16-20 January 1984
23 January
23 January
Activity
Requirements Call
Customer
Customer
Requirements to PRS
Requirements to, offices
Office R&D program to PRS
R&D Program-'to customers for
evaluation and comments.. _
Customer evaluations
comments to PRS
Customer evaluations
information
DDS&T Approval
R&D Guidance to offices
R&D Program to customers
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
 Approved For Release 2008/04/21: CIA-RDP85B01152R001201490008-5
Attachment B
R&D PLANNING INSTRUCTIONS -- 1986
The objective of the RFD Planning procedure for 1986 is to
plan a coordinated program of research, development and
engineering for 1986 that responds to the needs of the
Intelligence Community and continues the advancement of
state-of-the-art technology. This year the procedure has been
.revised to reduce the amount of paperwork while retaining the
quality of information. The program will. be structured along
budgetary guidelines,. with a Base. and_both.ongoing and new
initiatives
The instructions have been divided into specific areas-as
follows
Customer Requirements
R&D Proposals
Customer Evaluations
2.0 - Customer Requirements:
The Planning Division of 0/DDS&T will begin the process by
requesting. prioritized requirements from our customer
organizations (currently DDO, DDA, DDI, FBIS and NPIC). The
requirements should be consistent with the findings of the
1982 Long Range Planning Studies and the Strategic Plan for
1982/1992. Review of the 1985 requirements for possible
reinstatement or updates is suggested.
The results of many research and development efforts lie at
least three years in the future. Therefore, renewed emphasis
is being placed on requirements that address broad classes of
problems rather than specific techniques, e.g., one long range
requirement for physical security rather than a number of more
specif_ic'shorter range problems. Each requirement statement
should be as brief as practical.
2.1 - 0/DDSFT Planning Division
The Planning Division will review all requirements and
designate a direct or indirect involvement. for each office
prior to forwarding requirements to the R&D Offices,.
~+ 6Ji l
E T
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
 Approved For Release 2008/04/21 CIA-RDP85B01152R001201490008-5
? U3._ 3
0
3.0 - R&D Proposals
Each RFD office will receive all of the requirements
divided into two categories, direct and indirect, for their use
in formulating their R&D program. A direct requirement is
defined as one. deemed to be applicable to the expertise of a
specific office. An indirect requirement is defined as.a
requirement that an office should be aware of but may or may
not wish to propose an initiative against.
The R&D program will be divided into three categories
corresponding to the current budgetary guidelines; namely,
.Base, Ongoing and New Initiatives.
The R&D Base program will have a ;fixed funding level #or
each of. the R&D Offices and should only contain projects that
are underway and new efforts which replace developments that
have- been .completed .
- The Ongoing Initiatives, designated by the Comptroller,
are major efforts with a defined funding profile and an
established Final.Operati.onal Capability date.
New Initiatives are projects for new and innovative efforts
to further enhance the Agency's capability not only in reserach
and development but in all areas of activity.
During the period when the R&D offices are reviewing the
customer's requirements and formulating the program it is their
responsibility, when necessary, to establish a dialogue with
the customers and the Planning Division to verify proper
.understanding of the problem and its scope prior to program
submission.
The RFD program should be prepared in the format described
in Attachment 1 and three copies forwarded to the Planning
Division. .
The Planning Division will review and forward the R&D
proposals to each customer in accordance with the schedule.
The customer organization will be requested to provide a,
ranking of-all of the new initiatives proposed. Comments are
welcomed on the applicability of the Base and the Ongoing
Initiatives, including appropriate suggestions for redirected
efforts. Customer queries are encouraged for additional
information and clarification of any proposal.
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
 Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
5.0 R&D Program Approval, Guidance and Coordination
The Planning Division will draft the R&D program for the
approval of the ADD/S&T and DD/S&T. The approved program will
be coordinated with the customers and forwarded to the offices
for inclusion in their 1986 Program Call.
Additional coordination is planned with
the budget process:
Prior-to the Excom Review
Prior to the. Budget Estimates
Prior-to beginning the Execution Year.
SE- C E T
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
c. Prior to the Congressional.Budget
d. After Congressional Approval
 Approved For Release 2008/04/21: CIA-RDP85B01152R001201490008-5
ATTACHMENT 1
R&D PROGRAM PLANNING
1. The base program should be prepared on two pages in the
following format:
a. Page "one":. (Example attached)
(OFFICE) R&D PROGRAM
(Dollars in-Thousands)
BASE PROGRAM
PROGRAM: (Title
.FUNDING: FY 84 FY 85 FY 86 FY 87.
REQUIREMENT: (Customer)
DESCRIPTION:
1. (Title of Effort) - Brief description
2. (Title of Effort) - Brief description
3. (Title of Effort) - Brief description
b. Page "two" (two examples attached, one having specific
component milestones, the other describing-a program that is mainly
level of effort.
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
 Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
Iq
Next 2 Page(s) In Document Denied
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
 Approved For Release 2008/04/21 CIIA-RDP85B01152R001201490008-5
vRET 0
2. Each ongoing initiative having R&D funding
prepared in the following format:
1. Page "one"
(OFFICE) ONGOING INITIATIVE
(Dollars in Thousands)
TITLE:
FUNDING:.
Total Effort
RtD Funding_
FY 8.4 FY 85 FY 86 FY 87
REQUIREMENT: (Customer) 0 , (Title)
DESCRIPTION: (Describe the total effort and how R&D
designated R&D.
contributes)
b) Page "two Same format as described in the base,
section. For ongoing initiatives, this sheet must describe
specific milestones and components and include an Initial
Operational Capability and/or Procurement/Production- schedules.
NOTE: The funding profile for an ongoing initiative should be
broken into two lines, the first the total budgeted amount for the
initiative and the second that portion of the funding specifically
:SECRET
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
 Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
3. Proposed new initiatives should be prepared in more detail
and prioritized at the office level. New initiatives should not be
grouped into programmatic areas. The format for each new initiative
is as follows:
1) Page "one":
(OFFICE) NEW INITIATIVE #1
(Dollars in Thousands)
TITLE:
FUNDING: FY 1986 FY 1987 FY 1988 FY 1989_ FY 1990
Total Effort $
R&D Funding
REQUIREMENT: ' (Customer) #
DESCRIPTION :. (Describe the total-effort and how R&D contributes
e ""two"s: Same format as described in the
2) - Pa
g
base/ongoing section. For new initiatives, this sheet must
describe-specific milestones and components and include.an
Initial Operational Capability and/or Procurement/Production
schedules.
.SECE'-
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
 Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
4. An office summary must be prepared and submitted in the
following format:
(OFFICE) R&D Program
SUMMARY
BASE Program
1. (List of Programs
2. in Priority Order)
TOTAL (OFFICE) BASE PROGRAM
ONGOING INITIATIVES
(List )
TOTAL
?TOTAL-(OFFICE) BASE
NEW-INITIATIVES
(List in Priority Order)
TOTAL (OFFICE) NEW INITIATIVES
TOTAL (OFFICE) FY 1986 RFD PLAN
B-a4
L
CRT -
JL
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
 Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5
Approved For Release 2008/04/21 : CIA-RDP85B01152R001201490008-5