1983 BUDGET HEARINGS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85M00816R001100010007-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 20, 2016
• Document Release Date: August 29, 2007
• Sequence Number: 7
• Publication Date: September 28, 1981
• Content Type: MEMO

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.~ o
2 8 SEP 1981
MEMORANDUM FOR: Deputy Director for Administration
Director, National Foreign Assessment Center
Deputy Director for Operations
Deputy Director for Science and Technology
Administrative Officer, DCI
FROM Maurice Lipton
Comptroller
SUBJECT 1983 Budget Hearings
1. Hearings on the FY 1983 CIA budget with our Intelligence Community
Staff (ICS) and Office of Management and Budget (OMB) examiners will begin
on 5 October 1981. Attached is a memorandum (Attachment A) from the ICS,
discussing the objectives and proposed structure of the hearings. It is
concurred in by OMB. Also attached is the schedule (Attachment B).
2. Our OMB examiner, Keith Hall, will participate in all hearings.
They will be held in Room 4E05 of the CIA Headquarters Building, with the
exception of The hearings
this year are more abbreviated than in the past and are intended to focus
on specific policy issues. We have had some discussions with the examiners
concerning more detailed elaboration of what questions they wish to pursue
and will be providing a separate memorandum to each of you tomorrow discuss-
ing points in your areas of concern. Presenters should cover items mentioned
in the attachments to the ICS memorandum. In those cases where specific
questions for the hearings will be submitted separately, we hope to have
them available at least five working days before the hearings. We will
likely receive additional questions calling for written answers from
components, some of which are not scheduled for hearings. Comptroller
representatives will provide further information to you and your staffs
as it becomes available. Viewgraphs are encouraged, but four paper
copies of all view ra hs to be used must be available at the start of
the presentation.
3. A high quality presentation of our budget request will pay divi-
dends. In past years, presentations have resulted in loss of resources.
A list of budget hearing suggestions (Attachment C) is provided for
guidance.
4.I IChief of the Budget Management Group of this Office,
is responsible for coordination of the hearings. Any handouts at the
This document may be downgraded
to Confc.d.when enclosures are
detached.
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hearings or follow-up material to be provided the ICS and OMB representatives
should be provided to your directorate group chief so that this Office can
arrange for appropriate recording and transmittal (four copies). Please
encouraage your managers to seek our guidance on any questions they may
have.
Maurice Lipton
Attachments:
As Stated
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Distribution:
1 - Each Adse
1 - Compt
1 - D/Compt
1-- Compt Reading
1 - Comet Subject
1 - E0/Compt
1 - Compt Group Chiefs
1 - AnG
1 - BMG Chrono
0/Compt/BMG (28 Sept 81) 25X1
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SECRET. ATTACHMENT A
DCI/IC 81-1335
28 September 1981
MEMORANDUM FOR: Maurice Lipton
CIA Comptroller
Office of Program and Budget Coordination, ICS
SUBJECT: FY 1983 Budget Review Hearings
1. The attachments confirm plans for proceeding with the FY 1983 CIAP
Budget Review. This year, as in the past, the Budget Review hearings will be
conducted jointly by the IC Staff and the Office of Management and Budget.
Attachment 1 provides general objectives for the hearings with a listing of
some specific budget detail that is applicable to all parts of the CIA Program.
If you have any problems with or questions about the schedule or procedures,
please call one of us a
2. The hearings will be organized around the structural categories or
consolidated decision units contained in the CIAP. Although we will cover a
wide range of activities in the Budget Review, it is our intention to focus on
a number of areas of particular concern. Attachment 2 is an outline of the
topics we would like to be addressed during the hearings. We will be sending
more specific written questions in advance of selected individual hearings. It
is possible that some follow-on questions will also be submitted. We would
suggest that each hearing begin with a brief overview of the structural
category or CDU to include highlights of significant budgetary data.
3. We would like to conduct the hearings beginning the week of 5 October,
but as discussed with you, we leave to your discretion the precise scheduling
of the hearings. F----]
Attachments:
1 - General Objectives
2 - Topic Outline
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OMB/ICS Hearings on the.1983-1987 CIAP Budget
General
The hearings are intended to familiarize OMB/ICS representatives with the
accomplishments, problems, and resource needs of the various elements of the
CIA program. The overall objectives of the review are to obtain an update on
the current program (1981), briefly review anticipated changes in the program
scheduled for FY 1982, and thoroughly review the 1983-1987 resource needs in
the given area. To fulfill these objectives, the following areas should be
addressed at each hearing:
(1) Brief review of the 1981 program with particular emphasis on major
accomplishments, efficiencies realized, and problems outstanding as
FY 1982 begins.
(2) Brief review of FY 1982 changes in the program (assuming favorable
a tc on by the Congress on the President's 1982 CIA budget request)
with particular emphasis on problem areas addressed in (1) above, or
new problems anticipated.
(3) In-depth review of all 1983-1987 enhanced level packages with
emphasis on the problems addressed by the initiatives proposed, the
timing for enhancements over the period of the estimate (emphasis on
1983-1985), and the programmatic impact of the enhancement as of end
FY 1983, FY 1985, and FY 1987.
Review of Budget Detail
With respect to the budget estimates. program manager representatives should be
prepared to discuss and explain: a 25X1
-- inflation assumptions*used in preparing the 1982-1987 estimates and
how these were applied to the 1981 and 1982 base in costing the
current level 1983 program;
significant changes between 1981 actual and the 1981 column of the
President's 1982 budget (March);
significant changes between current 1982 estimates and those
contained in the President's 1982 budget (March); and
the basis for estimating costs in the enhanced level packages.
*Note that the Comptroller's Office intends to give the examiners
a briefing on our estimative techniques for inflation.
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Attachment 2
Topic Items of Special Interest
Overview of FY 1983 budget - General descriptions, and major
ie
't s
(2 hrs)
Production (2 hrs)
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priori
Program balance at different
DCI fiscal guidance levels.
DCI program issues
Items of Congressional concern
Reorganization of NFAC impacts
on FY 82/83 budgets
Production personnel resources
(analysts addressed separately
from other major occupational
specialties)
Production external analysis
funding (including
miscellaneous contractual
services as appropriate)
addressed in terms of overall
level 81-85 and areas of
identified need
Professional development in
terms of 1981 actual resources
for this purpose needs:
"Quality of Analysis" Program
Production component of other
theme packages
Analyst Equipment
All enhanced packages (except
those relating to SAFE)
General Overview (emphasis on
enhanced)
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Budget Hearing Suggestions
1. Remember that a successful defense of your program depends at
least as much on your ability to communicate to the examiners that you
understand what you are doing as it does upon the merits of your program.
2. Know your program as presented in the published budget. Defend
the decision packages within the recommended program. Know where your
packages are ranked within the overall CIA request. Know what the resources
are used for, why they are necessary, cite productivity trends or
accomplishments that show the importance of the program. Most questions
will be directed at resources ranked between the Agency's mid and high
guidance levels where most of our enhancements are ranked; be prepared
to say what is lost if a current package or enhancement is lost.
3. Respond directly and briefly to the extent possible. Do not
answer questions that are not asked.
4. Support the entire CIA program to the extent that you have
knowledge of critical elements (ADP, Commo, RD&E, etc.) not within your
budget but which are essential to completion of your program mission.
5. If you don't know an answer to a specific question, don't
fudge it. Examiners don't expect you to know every detail about the
program and fully expect that some questions should be answered in
writing after some detailed review. Ask to be allowed to answer such
questions in writing.
6. Provide written responses and handouts to the Office of the
Comptroller prior to providing them to the OMB and ICS examiners. Copies
must be provided for Comptroller records. Handouts and written responses
must be properly classified and controlled.
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