(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP85S00362R000800020002-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 37
• Document Creation Date: December 15, 2016
• Document Release Date: February 26, 2003
• Sequence Number: 2
• Publication Date: December 23, 1949
• Content Type: REPORT

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ADVICE OF PROJECT ACTION
AC - 1951
DD/A - 1951
OCD - 1951
00 - 1951
ORE 1951
ORR - 1951
OSI - 1951
TRN - 1951
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ADVICE OF PROJECT ACTION
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ADVICE OF PROJECT ACTION
DD/A - 1951
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 ~?, kill A I
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t c i11ng _d I
bt?,+ . W UU# to "p4 `st. *t s tms
x shi 4, it is i t o to g rids o f rate
> informA that to told. sthar* uu
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trx wai, ft..) ".o r 14
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irnu eq st' + .sva r *rt Ur&k' P---v? wA ~ t
ti. s sr sold bt ss -z s stems ss -4.,
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so. iew fl-or
or st-fto.
L12C i rJlh!2IOH
YECLlAE0
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 Approved For I t If063A?/O%RQAA-gTDP S~b@ dd
TO:' DEPUTY DIRECTOR II AD, RR CIA PROJECT NO.
II DEPUTY DIRECTOR (PLANS) I I AD, SI
I I DEPUTY DIRECTOR (ADM.) I I AD, SO
ASSIST. DEPUTY DIRECTOR (ADM. GEN.) II ADVISOR FOR MGT. tRUJLGI 1111-t
I ASSIST. DEPUTY DIRECTOR (ADM. SPEC.) I~ CHIEF, ADM. SERVICES ice,
I ASSIST. DEPUTY DIRECTOR (ADM. t&S) 2 Ci COMPTROLLER 14 the it .1f
C GENERAL COUNSEL I I PERSONNEL DIRECTOR Pxo
nn
g
r-7 AD, CD I I CHIEF, PROCUREMENT
I I AD, CI II
I I AD, IC
AD, NE I PROJECT DURATION
I I AD, 0 VITAL DOCUMENTS F "
I I AD P II PRC FILE
DESCRIPTION AND SCOPE OF PROJECT
ot+op'+ the Ie 'ii'e s, owp"t-1119 asrat
Veit of CIA, ; tdIn"Ivift agivu Il t .s ,
Z o fe"Is that s 22 tUM2 a+ " at op#rmd-
Amt*4
III
SUMMARY OF ESTIMATED COSTS
OBJECT CLASS VOUCHERED UNVOUCHERED TOTAL
01 Personal services 1
02 Travel
03 Transportation of things
04 Communications
05 Rents and utilities
06 Printing and Binding
07 Other Contractural services
08 Supplies and Materials
09 Equipmentt+s+s?ss:mss.
Other
TOTAL ! Is 3
SPECIAL PROVISIONS OR LIMITATIONS
of I a at approved tho p ? of tM c c . . at ,k .e t
or 61 .QO "Ch.
2
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 Approved FormAtICA09/63f0gq'C k-RD'P'81IIIN36?,R000800020002-9
DEPUTY DIRECTOR
DEPUTY DIRECTOR (PLANS)
ASSIST. DEPUTY DIRECTOR
ASSIST. DEPUTY DIRECTOR
ASSIST. DEPUTY DIRECTOR
GENERAL COUNSEL
AD, CD
AD, C I
AD, NE
AD, 0
(ADM. GEN.) II
(ADM. SPEC.)
(ADM. I&S)
AD, RR
AD, SI
AD, SO
ADVISOR FOR MGT.
CHIEF, ADM. SCR ICES
COMPTROLLER
PERSONNEL DIRECTOR
CHIEF, PROCUREMENT
I I VITAL DOCUMENTS
PRC F I LE
Transportation
Fiscal year 1951
CIA shuxttLe service is being disrupted by maintenance requirenenta for busses
available. One additional shuttle bus is required to provide adequate service
set current needs. The Chief, Adr inistrative Services, has requested authority
rocure one additional bus for this purpose.
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01
02
03
04
05
06
07
08
09
Personal Services
Travel
Transportation of things
Communications
Rents and Utilities
Printing and Binding
Other Contractural services
Supplies and Materials
Equipment $38W,00
Other d~
TOTAL $ Co+0O
#V3800.00
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SECRET,
25 ??!Iarck
2 5
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1. Your ai ittee on 14 March 1952 approved
extension of +r+:it itation of this eject subject to t
um1ersigd c s ascerta lr nt as to cd ther there a
ooritic u,
:fir acquisition of this oo l .ectiori.
2. 1 have had an thvestigat:.or $ of
and art satiafie;i tr.at t-ere Is + a a nt .rt
SIGNED
'a}irectar/--z tat li ce
Deputy
LEB: jd
Dist.: Orig. - PAW- file
1-D0/P
1 DD/I
I - Inspector General
Do nptrol3.er
I. - Signer
`A!"?
WVB sl 10 '3 VW ~S
, RE1
.?l 'v:ity information
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 refs 88 1-4635 25X1
CIA PROJECT
A! 11? F( Vfej2 9a+03/pt'.TqIb-WDP85SO0362R000800 -
AD, OSI
AD, OPC
AD, ORE
AD, OSO
1-j AD, 00
MGT. OFFICER'
Ift. F I LEp,;
7 CJ AD, (JUL)
2 C om troueer
6 ~
CHIEF, ADM. $ eee
CHIEF, xkid Procurement
Gh ef. CWO
may Telephones in
Agency Car6
Fiscal Year 1951 and continuing
Motor pool service is inadequate for Agency needs. Increase in number of cars
and drivers is expensive and opposed by the Bureau of the Budget. The alternative
is to increase the efficiency of the motor pool..
From State Department experience, the best method to increase efficiency is to
install two-way radio equipment in all unassigned cars and provide a 5O-matt
transmitter for the dispatcher, who could then be in constant touch with cars while
on trips. The service can be>bought from the telephone company or the equipment can
be rented from the telephone company, but it is ceded as the cheapest in the
long run to purchase the equipment outright for 35 cars. It in hoped tint the
efficacy of the motor pool will thereby be doubled.
01 Personal Services
02 Travel
03 Transportation of things
04 Communications
05 Rents and Utilities
06 Printing and Binding
07 Other Contractural Services
08 Supplies and Material). to l. 0,7 32
09 Equipment ).. *
Other d~
TOTAL $ 10.764-32
10# 764-32
This plan will be successful only if all employees who use the motor pool will
cooperate. Therefore, it is recommended that a notice (based on the attached draft)
be circulated to all employees and compliance insisted upon.
10,76l4.32
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SIGNATURE O CHAIRMAN A E J~b
FORM NO. 10.1
rc 1950
 -4/ &,3.s
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Projects Review Committee 8 January 1951
etrative Services
Mobile Telephone Service in Motor Pool Vehicles
Pia .r To purchase and install transmitting and receiving radio equipment
for the dispatcher in the Motor Pool, rear of Que Building, and the
purchase and installation of mobile units in each of the fifteen
passenger cars operating out of the Motor Pool.
At the present time, motor Pool service is inadequate to serve th
requirements of the agency due to (1) the expansion of the agency,
(2) increased activity on the part of each employee of the agency,
and (3) the increase in the number of assigned cars,
reports from the Motor Section indicate that an average of
ten to twenty calls per day cannot be immediately taken care of and in
many instances must be refused entirely. This is subject to some
fluctuation due to sick and annual leave of chauffeur personnel so that
the number of chauffeurs on duty varies from day to day from thr" to
eleven which are available for general service. Before requesting
ion of the number of vehicles end chauffeurs in use in the Motor
it is felt that by the installation of two-way radio equipment
in group riding to and from destinations, the service could be improved
and that expansion may not be necessary. However, experience after the
installation of the two-way radio equipment will determine that fact,
n our vehicles and by the cooperation of an employees of the agency
lnvesstIlationa
The idea originated through observing the use of this type equipment
in local taxicabs which led to a contact with the Chesapeake and Potomac
Telephone Company. This investigation indicated that the telephone company
has two types of service available :
(1) A dispatch service by which the mobile operator dials the
telephone company switchboard who connects the mobile unit
with the dispatcher at the dispatching point. The total
cost for the installation of this service would be approxi-
mately $275. The monthly charge for each mobile unit would
be $42.50, or a total monthly coat of 3?.54 or an annual
cost of ?,65O.OO at forty calls per mobile unit per rssonth.
The calls would be in excess of this number in each case
use therefore additional charges at 150 for each of three
message units.
(2) The telephone company also has what is known as a private
system under which the installation charge would be approxi-
mately 050 for the 50* watt transmitter and antenna and an
installation charge of approximately $25.00 for each mobile
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unit or a total installation charge of approximately
maintenance would be ,6$4. The total cost under this
system for installation, rental, and maintenance for a
is to be noted that under this system the Government does
not own any equipment as all equipment would be rented,
Investigations disclosed that the State Department installed a two-
way radio system several months ago wherein they determined that it was
more economical to purchase and install the equipment which would be
owned by the overnaent. The following in an estimate of the total
cost which was obtained from Motorola, Inc.:
Furnishing and installation of transmitter unit
-----
:1,077.92
Furnishing and installation of remote control
-?--..
Furnishing and installation of antenna
-----
50.00
Furnishing and installation of 15 mobile trans-
mitting and receiving units at a unit price
of $66.75 or a total cost
-----
7,031.25
Furnishing and installation of 15 alternators
at a unit cost of $160.00 or a total cost
-----
2,400-00
Grand Total
#t0, 7 .32
in view of the fact that under the last proposal the Government
would own the equipment and communication would be direct by the mobile
unit and transmitter location rather than through the telephone company
facilities, it is recommended that this system be approved for purchase
and installation*
Frequency ssignmenta
January 1951, at a.mating of the Interdepartz atal.f dio
Advisory Coamittea (IRAC) which was attended by representatives of
the Corsam (cations Divisions, 080, it was agreed that frequency assign
ment to CIA for this purpose would be approved,
lumen
An alternative to this proposal would be the addition of three
a
` ,c ran4w of i January 1950 has advised t a
d
7suEaswr s.- - -- -- ----- _ - Bt Coil .'E-we of the at a cost of 0.00 or a total cost of $lo,956,
cyst of maintenance and the cost Of operation. However, the E;craeeFtroeler
h t
dditional v?ehie
s ar
use cannot be purchased due to the lack of wa
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Also, the addition of such equipment and chauffeurs would not
entirely resolve the existing transportation problem, whereas, the
installation of the radio equipment would, it is believed, at least
double the present availability of transportation through cooperative
group riding.
A notice, copy of which is attached,, is being proposed for
issuance by the Deputy Director for Administration which requests
the cooperation of personnel in group riding and in other re
mentioned therein.
it is recommended that this project be approved by the Projects
Review Committee and the Director of CIA.
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ADVICE OF PROJECT ACTION
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 REST!?lCTFD
A PMV FBrF$pPg f iVf 31ft: fjA6 5DP85S00362R00080
AD, OSI
AD, OPC
AD, OR E
AD, OSO
AD, 00
AD, OCD
r
MGT. OFFICER
OPC. FILE
PRG File
BUDGET OFFICER
CHIEF, ADM. STAFF
CHIEF, SSS
6~ PROJECT NO.
Replacement of Vehicles during
F/Y 1951
PROJECT DURATION
F/Y 1951.
DESCRIPTION AND SCOPE OF PROJECT
The earnof 18, 600 is requested for the purchase of new vehicles to replace
those vehicles which will have reached a mileage of 60,000 miles during
F/Y 1951. The cost figure has been reached by determining the cost of the
new vehicles less the trade-in value of the old vehicles.
01 Personal Services $ $
02 Travel
03 Transportation of things
04 Communications
05 Rents and Utilities
06 Printing and Binding
07 Other Contractural Services
08 -Supplies and Materials
09 Equipment 19, 800.00 19, 800.00
Other
TOTAL $19,800.00 $19,800.00
25
25
251
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ADVICE OF PROJECT ACTION
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ADVICE OF PROJECT ACTION
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RIIDeFJ
5O z
INC
GECRET
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ADVICE OF PROJECT ACTION
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 F
2
I
I
P85S00362R9008000
'
A PROJECT NOi(All
c6f
e
pa e=ke ~
~M
BpJ9'f
A
TO:
PROJECT TITLE
ASSISTANT DIRECTOR, ORE
ASSISTANT DIRECTOR, OSO
Attendance of ORE personnel at
ASSISTANT DIRECTOR, 00
professional society ;meetings.
ASSISTANT DIRECTOR, OCD
2 CHIEF, BUDGET AND FINANCE BRANCH
j~ CHIEF, SERVICES BRANCH
PROJECT DURATION
Fiscal Year 1951
DESCRIPTION AND SCOPE OF PROJECT
0R requests funds .,tor Fiscal Year 1951 in the sum of $500.00. This
in for pa nt of registration feats at professional society meetings, attendance
of which would further the professional oc tens of ORE personnel attending.
The estimate is based on the attendance of sorry 50 persons at meetinwith an
average registration fee of $10.00 per registration.
SUMMARY OF ESTIMATED COSTS
OBJECT CLASS VOUCHERED UNVOUCHERED TOTAL
01 Personal Services
02 Travel
03 Transportation of things
Ou Communications
05 Rents and Utilities
06 Printing and Binding
07 Other Contractural Services 500.00 500.00
08 Supplies and Materials
09 Equipment
Other
~{
TOTAL $ 500.00 500.00
SPECIAL PROVISIONS OR LIMITATIONS
td
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FORM O. 10.1
JUN 19 N48
 SECRtI
A D'IIIro C E d &` Igy3,? V~/03 ~5f ~IDP85S00362R00080
Iii-D
ASSISTANT DIRECTOR, ORE
ASSISTANT DIRECTOR, OSO
ASSISTANT DIRECTOR, 00
ASSISTANT DIRECTOR, OCD
CHIEF, BUDGET AND FINANCE BRANCH
DESCRIPTION AND SCOPE OF PROJECT
i44iw S V ,~rv ~ --- 'Z r" _ _ - __ -
dated 29 March 1948? The o zrrent project calls for a language training of 10
persons in Fiscal Year 1951.
SUMMARY OF ESTIMATED COSTS
OBJECT CLASS VOUCHERED UNVOUCHERED TOTAL
01 Personal services
02 Travel
03 Transportation of things
011 Communications
05 Rents and Utilities
06 Printing and Binding
07 Other Contractural Services
08 Supplies and Materials
09 Equipment
Other
TOTAL
SPECIAL PROVISIONS OR LIMITATIONS
1,200.
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FORM NO. 10.1 `:xecuu_t;"T3 X1.44..`
ORE personnel who tale language courses to suppleraeut Vim r prcx eaa /
a. - .Rs__ J.1. - TU -.w4Fww 4'w An/,MTM
L zl.guage course e.
Fiscal Year 1951
01M requests the aura of *1, 200.00 for Fisoal Year 1951 for reimburse-
i f na1
S11200000
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ADVICE OF PROJECT ACTION
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