FY 1983 ACCOMPLISHMENTS - HRPS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00024R000100060047-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: July 5, 2005
• Sequence Number: 47
• Publication Date: September 19, 1983
• Content Type: MF

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19 September 1983
MEMORANDUM FOR: DD/OP/PA&E
C/HRPS
SUBJECT: FY 1983 Accomplishments - HRPS
Standard Estimates and Projections
1. The Human Resources Management Information Report (HRMIS) has
been modified and reactivated on a quarterly basis. The report
covering FY 1982 was provided to D/PERS with color graphics.
Anomalies highlighted in FY 1983 include earlier than usual separation
peaks, an increase in Agency PRAs, and an increase in retirement
eligibles.
2. HRPS computer models were used to produce numerous early
FY 1983 FTP and strength projections. The projections were updated to
show the actual EODs and outflows on a monthly basis. At SPD's
request, the modeling was modified to reflect historical seasonality
and was used as a basis for SPD's EOD allocations to the Agency
directorates. These projections were also provided to D/PERS and
O/COMP to form the basis for a request to OMB for an increase in FTP.
3. HRPS worked very closely with SPD in developing FY 1983 EOD
targets by category, directorate and office. As a result of this
effort, SPD and HRPS are now in agreement and are using the same
numbers for projections. Additional HRPS efforts involved working
with both OC/PERS and OP/SPD in developing OC EOD requirements for
FY 1983. As a result, both OC and SPD are in agreement on the overall
FY 1983 OC EOD requirements.
4. The HRPS Full Time Equivalency (FTE) and strength projection
model was successfully modified to reflect biweekly changes. The
biweekly updates of the model projections will provide more timely
data to directorate and OP Components and reduce the apparent
anomalies of comparing a biweekly report to monthly reports. Interest
grew dramatically in this report during the year, primarily because
OP/SPD began using the projected EOD levels to control component
manpower gains. Consequently copies of the biweekly report are now
distributed to each directorate and several special models have been
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developed for several Agency offices. The model has also been
modified to reflect actual internal gains and losses, rather than only
a "net" outflow figure. However, since this approach would require
the construction of artificial FY 1983 history if it were used prior
to FY 1984, it will be held in abeyance, except for special problem
cases, for use on 01 October 1983.
5. A new attrition report and a detailed textual explanation was
prepared for PSB/SPD. The report shows the amount and percent of
attrition for Career Panels and Career Services over a specified
period. The report was designed to validate component requirements by
monitoring net gains and losses of manpower. The textual explanation
was provided to ensure an understanding of the service designation new
outflow calculations.
6. A model of the projected age distribution of DDA/OS
professionals was completed. The results, showing the age dynamics of
zero percent growth and a steady two percent growth rate, was
presented to OS in a briefing and a written report.
7. Preliminary FY 1984 manpower projection estimates for CIA and
each Directorate have been prepared for SPD.
iiinsws
estimate, no attempt was made to seasonalize attrition nor to "firm"
Directorate ceiling increases.
Special Projections
8. HRPS completed an effort in modeling a proposed pay schedule,
which has now been fully documented in a report for future use. The
report, which contains a copy of the Statistical Analysis System (SAS)
model as well as a clear text explanation of the model, will be useful
in any future efforts to develop variations of the proposed salary
schedule.
9. A methodology for calculating the actual impact of average
grade and grade-point changes was prepared for PMCD. The methodology
will be used in PMCD dealings with O/COMP.
10. Prepared the OP adjustment factors for submission to the DDA
for inclusion in the DDA Standard Support Requirements (SSR) package
for FY 1985. What the factors stipulate are the resources that are
needed by OP to support employee increases in other Agency
components. An HRPS review of the completed DDA SSR package, when
completed, disclosed that about 75 percent of requested OP resources
were included, and that none of the requested OP recruitment resources
were included. An OP request to the Comptroller was prepared to
increase the FY 1985 OP resources in the Standard Support Requirements
(SSR) budgetary submission to the originally submitted level.
11. A study of Agency attrition was completed for the DDCI. The
study covered Agency losses for the last 5 1/2 fiscal years for
variables including: reason, fiscal year, education, directorate,
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occupational group, sex, minority status, age, and LCD. Among other
things, the report showed that Agency attrition is less than half the
rate for the rest of the Government and has been consistently falling
at the rate of about five percent per year.
12. Completed the initial project to model the Agency impact-of
various proposals to change the Federal Retirement Program. The model
is set up to provide maximum, mid-level, and minimum impacts of a
number of retirement proposals.
13. HRPS completed the programming and initial running of a new
model designed to report current operational CT requirements. The
model, designed to report requirements monthly, has been debugged,
corrected, and briefed to D/PERS and the C/CMS/DDO. As a result of
the briefing, C/CMS indicated satisfaction with the model and
requested that the data be structured by DDO/Division and the results
be graphed for DDO briefings. A package of graphics was subsequently
prepared for the DDO Personnel Officer, which indicates both
operational manpower requirements and resources by DDO Division,
along with numerical tables and definitions.
14. Participated with DDA representatives in their efforts to
propound a Directorate long-range plan. This participation included
attendance at two "brain storming" sessions, reviewing all DDA office
papers, and the provision of OP comments in reaction to reviewed
papers.
15. Prepared the OP Long-Range Plan in response to the DCI
Long-Range Planning Phase III Summary. The plan was the result of a
reiterative process which incorporated all OP reactions to an initial
HRPS draft.
16. HRPS staff members completed several courses in
Hewlett-Packard Basic programming language and the operation of the
9845 system 45 computer. The courses have provided HRPS with enough
expertise to develop and modify software pro rams for our 9845B
computer. Our new HRPS employee, completed a two-week OP
data base orientation and two courses in the use of the Statistical
Analysis System (SAS).
17. HRPS has provided Information Division with a paper outlining
a program on Quality Control and Acceptance Sampling for suggested use
in determining the accuracy of the OP data base. The paper proposes
that 75 cases per year be checked against seven specific data fields
for 1975 through 1980.
Jurimetrics
18. The OGC jurimetric consultant, provided HRPS
with a possible "promotion" model for use in regression analysis. The
model was tested by HP.PS and found to perform satisfactorily.
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19. A briefing was prepared and presented to the Director of
Personnel and the DDO concerning the result of current HRPS jurimetric
efforts.
20. prepared a paper on Data Base Requirements for
Statistical Analysis in support of litigation cases. The paper was
approved and presented outside the Agency in August 1983.
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Distribution:
Or_ginal & 1 - Addressee
1 - Quarterly Accamplisbments
- - Chrono
1 - Stayback
(19Septemberl983)
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