FY 1985 STANDARD SUPPORT REQUIREMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00024R000100070027-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 20, 2016
• Document Release Date: January 9, 2008
• Sequence Number: 27
• Publication Date: May 11, 1983
• Content Type: MF

Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
1 Ai ,~... .. ,. a-~ r , 5 a i r . L . - ko;Wk. 6. U .3 /Pot's
11 MAY 1983 I S3 -OI~IS
MEMORANDUM FOR: Comptroller
THROUGH: Deputy Director for Administration
FROM: James N. Glerum
Director of Personnel
SUBJECT: FY 1985 Standard Support Requirements
REFERENCES: A. Memo fm D/OP to DDA, dtd 14 Apr 83,
Same Subject
B. Memo fm DDA to D/OP, dtd 29 Apr 83,
Same Subject
1. This memorandum requests that appropriation adjustments be made in the
FY 1985 Standard Support Requirements (SSR) for the Office of Personnel (OP).
As outlined in the attached references, the DDA committee preparing the SSR
made the assumption that 25 percent of the SSR manpower justified by OP was
duplicated in the FY 1984 OP budget base and was, therefore, not required in
the SSR. Unfortunately, this assumption was invalid, and it is requested that
an additional four positions and $69,000 be added to the FY 1985 SSR resources
for OP.
2. In Reference B, it was explained that the DDA committee assumed that
the centralized services of the DDA offices and OP had the capacity to absorb
some degree of expansion without requiring additional personnel and funds as
compared to FY 1984. Because of this assumption, the DDA six-member committee
used OP justifications only as general guidelines and made their own
"subjective" resource estimates. Unfortunately, no OP representative served
on this committee to highlight the specific OP guidance that there was no
overlap between the OP SSR submission and our budget base.
3. It should not be assumed that the FY 1984 OP SSR gains will reduce our
FY 1985 SSR requiremen s. Although it is true that last year's SSR exercise
resulted in the inclusion of eight positions for OP in FY 1984, this will
still be behind our actual FY 1984 SSR requirements of eleven positions. It
is this type of unfortunate development that has resulted in the current need
for OP to be authorized to exceed budgeted staffing levels for several years.
UAL j
Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
 Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
""? la hJ :ri :sJ 3
SuFJECT: FY 1985 Standard Support Requirements
4. Although efforts need to be made during the coming year to ensure that
these problems concerning the OP portion of the DDA SSR do not recur, it is
requested that the FY 1985 DDA SSR be adjusted to reflect an additional four
positions and $69,000.
Japes N. er m
Attach ents
Duty Director for Ad inistration
r` * ? 'J aI p1 r
Defer to the Comptroller re the Office of Personnel's requested adjustment.
Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
 Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
SUBJECT: FY 1985 Standard Support Requirements
4. Although efforts need to be made during the coming year to ensure that
these problems concerning the OP portion of the DDA SSR do not recur, it is
requested that the FY 1985 DDA SSR be adjusted to reflect an additional four
positions and $69,000.
/s/ James N. Gterum
Deputy Director for Administration
Distribution:
Orig - Addsee
1 - DDA
2 - D/OP
1 - DD/PA$E
1 - HRPS Budget File
Ll ~ no
OP/HRP jw (9 May 1983)
. 25X1
Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
 Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
14 April 1983
MEMORANDUM FOR: Deputy Director for Administration
FROM: James N. Glerum
Director of Personnel
SUBJECT: FY 1985 Standard Support Requirements
Harry:
1. On-11 April 1983 your representative provided OP 25X1'
with an explanation of the OP resources containe in t e FY 1985 Standard
Support Requirements (SSR) budgetary submission. He explained that through
the process of assigning.DDA and OP resources for each one of the Directorat^
initiatives, OP wound up with a total of positions and 25X1.
cover thq proposed Agency increase of positions. He also explainedo LOAi
that the DDA SSR contained no recruitment actor, which would be applied later
at the discretion of the Comptroller. Further, it was noted that the factor
of $30 per new employee for achievement awards was left out because it could
be best justified in the OP budget. Finally indicated that 25X1
the DDA offices and OP would not be defending pop ion of the SSR in the
initial 0/COMP review.. After this initial review at the DDA level, the DDA
offices and OP would be, directly involved in adjustments and further reviews.
2. Although I do understand the difficulty of attempting to allocate
supportive resources in bits and pieces according to numerous initiative
packages, I must protest a final result which provides only 75% of the resources. -
OP requires to provide the nece ry services for the FY 1985 initiatives. 25X1
size and disposition of the Agency position increase in FY 1985 would 25X1
require additional OP positions and according to.the formu 4? "
we prove ed to you for basic OF services.. 'Thus, OP seems to have been reduced
by about 25% in the area of our uncontested service resources requirements.
3. I also understand that the size of the employee increase in the FY 1985
budget may not remain fixed at the numbers contained in the initiative acka GC
However, I feel most uncomfortable in ignoring the_ ositions and. 25X1
that will be required in additional OP resources it the budget is approved as
compiled. Despite an assurance that the recruitment resources will be included
later, as needed, by O/COMP, I would feel much more comfortable if they were
included in the SSR from the very beginning.
25X1
Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
 Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
'4. The achievement awards factor of $30 per new em loyee does not
seem to be.a great deal of money. However, the total of for the25X1
entire FY 1985 increase is a sizeable amount. for OP to reprogram out of its
budget to cover an increase in achievement awards.
5. If at all possible, it is requested that the OP resources contained
in the SSR be increased to the level initially justified in our earlier factor
submission. Although it is not currently planned that any of the DDA offices
or OP will participate in the initial review of the DD__ SSR with the Comptroller,
you should be aware that OP would be very willing to defend the entire amou:lt
we require to support the FY 1985 initiatives, not to ention the lowered
amount that has been included in the SSR at this point-
DISTRIBUTION:
Original-& 1 - Addressee
- D/OP
1 - DD/PA&E
1 - Chrono
1 - Budget File
OP/PA&E/HRP mr (13Apri183)
RETYPED: OD/ I?EKS;rj April 83)
SECRET
Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
 Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
- 40 49
=D/A Registry!
2 9 NPt? 183
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: FY 1985 Standard Support Requirements
REFERENCE: Memo fr D/OP to DDA dtd 14 Apr 83, Same Subject
1. In applying Standard Support Requirements (SSRs) to the
Agency's New Initiatives for FY 1985, it was assumed that our
centralized administrative support services have the capacity within
their base to absorb some degree of expansion in 1985 without
requiring additional personnel and funds as compared to 1984. This
assumption was made for every Directorate of Administration (DA)
Office and for the Office of Personnel (OP) as well.
2. As you are aware, the Office of Personnel is programmed to
receive eight positions and in 1984 in support of New
Initiatives totaling 0 positions and Although it may
be unrealistic, we had to assume that you would receive all of these
resources as well as all of the positions and funds included in your
1985 base. As with our own components, we believe that with this
level of resources, we can absorb some Agency growth without invoking
the SSRs
25X1
2 A11
3. With the 1985 Program, the Agency directorates and independent
offices submitted a total of 102 New Initiatives. Each of these
Initiatives was thoroughly reviewed by a six-member committee of DA
personnel who collectively determined the level of DA and OP resources
required to support these new activities. The process is essentially
subjective, comparing support needs with the substantive activities
proposed. While straight-line formulas were used as guidelines, the
application of formulas varied with each Initiative. Of the 102 New,.
Initiatives which were reviewed, 27 were determined by the committee
not to require any additional support resources. These 27 Initiatives
contained a total of= positions which in the committee's judgement 25X1
could be absorbed by our support base (both DA and OP). Therefore,
for the Initiatives to which SSRs were actually applied, OP
received 25X1
positions in support of 0 new positions.
4. With regard to resources to meet recruitment requirements, we
believe that these are more properly invoked by the Office of the
Comptroller during the EXCOM meetings on the totality of the program
when more definitive levels of new positions are agreed "upon.
Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
 Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
.- ? ?
5. The achievement award factor of $30 per new employee,
according to my finance officers, would be properly justified if
applied in the out-year costs for OP's FY 1985 SSR resources. This
factor would be introduced as an FY 1986 and beyond estimated cost on
the FY 1985 budget submission forms. To introduce this cost as an FY
1985 estimated expenditure suggests that each new employee will be
considered and receiving achievement awards within the initial months
of their employment.
6. Our SSR submissions were provided to the Office of the
Comptroller on 15 April in compliance with the budget schedule.
Although the SSR process is not an exact science, I do believe that
our committee has achieved the proper support/substantive ratio in the
1985 Program. If you still do not agree with our application of the
SSRs for the Office of Personnel, I suggest you may wish to request
that appropriation adjustments be made by the Comptroller.
Harry E,_-Fitzwater
cc: Comptroller
Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
 Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3
Procedures for Applying SSRs to 1985 Initiatives
28 March -- Final draft of SSR booklet sent to all Offices,
OP, COMPT, DDI, DDO, and DDS&T for comments.
4 April - 8 April -- DDI, DDO, DDS&T 1985 Initiatives available in DDA
Registry for review by Office Directors and their
designated representatives.
4 April - 8 April -- Six-member committee applies SSRs to DDA, DDI, DDO,
and DDS&T Ne'.i Initiatives.
11 April -13 April -- Briefings of Office Directors and/or their representa-
tives on application of SSRs specifically relating to
resources.
14 April -- Present SSRs to the DDA for approval.
14 April -- Offices submit appropriate CPB forms to Management
Staff.
15 April -- SSRs forwarded to Comptroller.
Approved For Release 2008/01/09: CIA-RDP86-00024R000100070027-3