SUMMARY OF COMMENTS RECEIVED IN THE DDA EXCHANGE READER SURVEY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00114R000100090009-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 13
• Document Creation Date: December 12, 2016
• Document Release Date: July 30, 2001
• Sequence Number: 9
• Publication Date: June 6, 1977
• Content Type: MF

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MEMORANDUM FOR: Deputy Director for Administration
THROUGH: Associate Deputy Director for Administration
FROM:
ie Management & Assessment Staff, DDA
SUBJECT: Summary of Comments Received in the
DDA Exchange Reader Survey
1. As you requested at the May 20 meeting of the Exchange
Executive Board, we have prepared a summary of suggested
topics and of comments/suggestions received in the. reader
survey. They are listed as follows:
SECTION I Proposed Articles
SECTION II General Suggestions
SECTION III Comments/Suggestions
2. I would like to distribute copies of these to each of
the Offices for their use. Would you want to pass these out
to the Office Directors at one of your morning meetings'or would
you prefer that I send a copy directly to the senior editor STATINTL
of the Office? .
Attachments:
Reader Survey Summary As Stated
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DDA EXCHANGE READER SURVEY
PROPOSED ARTICLES
Source of
Article Subject
ODP
-- ADP in DDA (including pros and cons of
computer support)
-- Role of minicomputers in Agency
-- Control of ADP boom under a money crunch
-- Headquarters Physical Plant
-- Energy conservation in Agency
-- Procurement Division functions
-- Selection of contractors/awarding of contracts
-- Agency Alcoholism Program
-- Retirement system
-- Profile of new employees
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Central Processing Branch
Proposed and actual changes in employee
benefits
Employment of handicapped
Vacancy Notices
Follow up article on Morale Survey
Applicant processing
Suggestion Awards (including what types of
suggestions are needed?)
Recruiter article
EAA; similar people-oriented topics
"Double Dippers" in CIA
Success of recent publications (e.g.,
Silver Recruiting Brochure)
-- Enforcing regulations on security breaches
-- Trials and tribulations of SACS
More articles on Security
- An article about Center for Studies'in
Intelligence
-- Career Training Program
-- Unique training courses
-- Writing skills
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Recapitulation of Suggested Topics (Cont'd)
O/DDA
-- DDA support of Intelligence Community Staff
-- Explanation of Directorate policy decisions
-- Congressional oversight and its effect on DDA
-- DDA support to overseas stations
-- Mid-level rotation
-- Career management
-- Advancement of women in DDA (With DDA/EEO Staff)
-- Promotions,. headroom-and associated problems
-- Comparison of various M Career subgroups in
regard to intent of DDA Personnel Handbook
-- EEO--Overkill?
-- EEO lack of progress in certain areas
-- Project AIM
- DDA experience with EEOC, FEPC, Upward Mobility
quotas, etc. -- positive and negative points
Budget Staff
-- Zero-Based Budgeting
-- DDA/MAG: Effectiveness, issues
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Recapitulation of Suggested Topics (Cont'd)
--
Implementation of declassification
requirements
DDA General
--
FOIA/Privacy Act backlog, problems of
legal compliance, etc.
--
Services available within DDA (which may
help other DDA'ers do their job better)
--
Field office workings
--
Personal assistance available from OP, OS,
OMS, EEO, OGC: a consolidated article
Non-DDA
--
Impact of recent overseas cutbacks
--
Fine Arts Commission (FAC)
--
Map Service (DDI/OGCR)
--
Interview with Admiral Turner
--
Cafeteria: prices, plans, etc. (Cafeteria
Committee)
--
Use of Library (DDI/OCR)
--
Review of = Trial (when completed)(OGC)
--
Analysis of what is fact and fiction in
ATINTL
letter (IG)
--
Assessment of DDA support from non-DDA
components
--
Senate and House investigations/oversight (OLC)
--
Code of conduct; current social mores
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DDA EXCHANGE READER SURVEY
GENERAL SUGGESTIONS
- Should the DDA have its own overseas
slots?
- Consolidated list of job vacancies
within DDA
- Parking; why not a tunnel from West
Lot?
- A survey providing statistical infor-
mation reflecting amount of time
expended by Office Directors with
employees in grade GS-13 and below.
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DDA EXCHANGE READER SURVEY
COMMENTS/SUGGESTIONS
1. Exchange is too self-laudatory and self congratula-
tory; several articles not sufficiently informative; lack of
relevance of some articles (e.g., CB articles).
2. Articles usually have poor openings; stories overly
wordy; too many grammatical errors; too much "governmentese."
3. Widen distribution; emphasize availability to per-
sonnel of all grades in DDA; place back issues in CIA Library.
4. Change to standard size (8 x 10-1/2); reduce amount
of white space (use complete page); lessen appearance of
"slick" publication.
5. Pictures need captions; better relationship of pic-
tures to articles; art work should be included; add pictures
of authors; too many pictures of management;-too.many-mean-
ingless shots.
6. Should discuss problems and difficulties of DDA
Offices as well as success stories.
7. Solicit articles from outside of DDA.
8. Widen scope and circulation to become Agency publica-
9. Suggestions for recurring articles; story series, or
regular columns or sections include:
a. Announcements of promotions, awards, etc.
b. Senior assignment changes.
c. An occasional article featuring a mid- or
lower-level employee.
d. New or approved systems (regardless of Office
of origin).
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e. Guest article from outside DDA (IG, OGC,
Comptroller, RI, etc.)
f. Articles from other Directorates.
g. Explanations of pending legislation which
would be of interest to Agency personnel.
h. Case histories/classic support cases--also
unusual happenings overseas.
i. Reader contribution column; reader question
and answer section.
j. Profiles/interviews of Office Directors.
k. Brief reports from committees and task forces
within DDA.
1. Updates on previously reported systems (SACS,
SAFE, GAS, ETECS).
m. A pros and cons section.
n. Announcements and explanations of organizational
changes (OC Personnel to DDSFT; DDI reorganization; IC
Staff.).
o. Articles which augment skills: A "how-to"
approach.
p. Articles by DDA careerists serving in non-
DDA components.
q. Consolidated list of job vacancies within
r. Feature articles that relate to each com-
ponent in all Directorates.
s. Articles from other members of Intelligence
Community on what they are doing.
t. "Dream" articles, such as where an Office is
going (rather than the already accomplished).
U. Articles authored by DDA and Office Directors
on managerial style, philosophy, plans.
V. Success stories of employees who have worked
their way up from clerical to professional positions.
w. Proposed HR revisions.
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DDA EXCHANGE READER SURVEY
Each reader of this issue is requested to take a few minutes to answer the following questions
Your responses will help the Editors evaluate the acceptance and usefulness of Exchange. Please
fold the completed survey form and staple it so the address on the reverse side shows, then forward
it through internal mail. Survey responses should be mailed by 13 May 1977. Results of the sur-
vey will be included in a future issue of Exchange.
----------------------------------------------------------------------------------------------------
Please circle the letter corresponding to the most appropriate answer.
1. How much of Exchange do you normally read?
a) All articles b) Most articles c) An article or two d) Usually don't read it
2. To what degree has Exchange increased your understanding of the Directorate?
a) Very high b) High c) Moderate d) Low
3. How do you rate Exchange as a source of information?
a) Excellent b) Good c) Poor d) Very poor
4. In what ways is this information useful to you? (Circle all which apply.)
a) As applies to b) As applies to c) As background d) Other:
your job or Office your career information
activities development
5. Do you feel the average length of the publication is:
a) too short b) about right c) too long
6. Would you prefer that Exchange be published:
a) more frequently b) as is [quarterly] c) less frequently d) not at all
7. What is your opinion of the general quality of Exchange? (writing style, readability,
conveyance of message)
a) Very high b) High c) Low d) Very low
8. What topics or subject areas do you suggest for future publication?
9. Please add any comment or suggestion pertaining to the publication of Exchange.
10. Please check one item in each of the following categories:
Your grade: GS-14 or above GS-10 thru 13 GS-9 or below
Office of Assignment: OC ODP OF OL OMS OP OS OTR O/DDA Other
(PLEASE FORWARD COMPLETED RESPONSES BEFORE 13 PL--1Y 1977.)
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 ^ UNCLASSI''IEOved F f W Ay1/08/14 : CIA-RDP8j~g01 C &%b7 JOO9-2 ^ SECRET
ROUTING AND RECORD SHEET
DDA EXCHANGE READER SURVEY
qpqlp~~~
7C18, Has.
TO: (Officer designotion, room number, and
building)
OFFICER'S
INITIALS
DATE
4 May 1977
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
Enclosed is the
second week's take of:
-- Survey responses from
readers assigned to your
office,
-- Suggested topics
and Suggestions/Comments.
By COB 4/29/77, 181
responses were received
with the following office
designations:
OC - 18
ODP - 9
OF - 13
OL - 21
OMS - 5
OP - 33
OS - 21
OTR - 10
O/DDA - 10
Other - 41
Approximately 45% of
respondents are GS-14
above; 3S% are GS-10-
20% are GS-9 or below.
kTINTL
*Copy sent to all Senior
Editors.
FORM USE EVIOUS RAPE kAA490009- UNCLASSIFIED
3-62 610 EDITIONS ^ SECRET C N I USE ONLY
 ^ UNCLAS iVed ForrtIq&@1/08/14: CIA-RDP86-pA1S%WfpRA9-2 ^ SECRET
11~~ 1IAA``
~~-JJ ONLY 1:1,
FORM 6 1 O US O ^
3-62 V EDITIONS
SECRET E] CONFIDENTIAL USE ONLY
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
EXCHANGE SURVEY RESULTS - First Week
FRO
EXTENSION
NO.
7C18 H QS..
DATE
27 APRIL 1977 STATOTHF
TO: (Officer designation, room number, and
DATE
building)
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
2.
Enclosed are Exchange
Reader Survey responses
received by COB 23 April
3'
from readers assigned to
your office. Also enclosed
are rough lists of
4.
(a) comments/suggestions
,
and
d
b
) suggeste
(
topics
5
,
from the first week's take.
Th
l
ese ear
y results
6'
are forwarded for your
information only; MAS is
k
i
ll
f
eep
ng a ta
y o
the
~'
responses and will furnish
each Senior Editor wig s,T*NTL
completed report of the
8.
survey in 1
9.
10.
11.
,
12.
13.
14.
15.
UNCLASSIFIED
 ETOI
U NG AND R1ECO1D `SHEET
SUBJECT: (Optional) ~~--
DDA EXCHANGE READER SURVEY
FROM:
wx~
EXTENSION
NO.
7C18, HQS.
DATE
18 FEBRUARY 1977 STATOTHR
TO: (Officer designation, room number, and
DATE
building)
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
SENIOR EDITORS
Attached for your in-
2.
formation is the approved
version of the Exchange
Reader Survey along with
3.
our memo to the DDA which
explains the survey's pur-
pose and construction
We
4.
.
plan to arrange a meeting of
Senior Editors in mid-Play
to discuss the responses we
5.
receive.
STATINTL
7.
10.
12
.
13
14.
~
15.'
-i
-
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