METHOD OF CONTRACTING FOR ARCHITECT-ENGINEER SERVICES FOR THE NEW HEADQUARTERS BUILDING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00244R000100080053-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: May 20, 1999
• Sequence Number: 53
• Publication Date: September 20, 1955
• Content Type: MEMO

STANDARD FORM NO. 64
oved F, r $ elease 204&t9/V: CIA-RDP86-00244R00010008 3-0
G711ce 1 emor'an r UNITED STATES GOVERNMENT
tics
C :ief', ;cal Estate Construction Division, OL
DATE: 20 September 1955
SUBJECT: hod of Con': ra ct3_nC for Architect-Engineer
Services for the i ew Headquarters Buildin
1. Construction. agent responsibility if performed by either the
Public Buil~i"in~ s Service of General Services Aclilinistration; the Corps
of En; ineers, Department of Arm:my; or the Bureau of Yards and Docks,
Dera "orient of Navy would nor tally provide
a. Site topographical and other field surveys, test
borings and sul-surface investigations;
b. Schematic drawings or sketches including outline
construction contracts;
E_. Supervision of construction;
h. Check of. all shop drawings rid approval of materiel
samples;
1HTe4otiat:ion of change orders and contract :codifications;
specifications and cost esti"na t,e;
c. Negotiation and administration of Architect and
Engineer contract to provide (1) preliminary drawings., speci-
fications, and cost e'sti:~ates; and (2) final working drawings
and specifications;
proposals for construction and award and administration of
`. Duplication of drawings and specifications and pre-
paration of cur-tract documents;
f. Advertizing for, receipt and evaluation of bids or
d. Review or check of all Architect and Engineer
drawin s, specifications and estimates;
2. Discussions have been held recently with representatives of the
Pub1::c Buildings Service, Corps of Engineers, and Bureau of Yards and
Docks regarding their willingness and capacity to assume cons truction
a.;eric responsibilities for the CIA headquarters building program. Both
the _ folic Buildings Service and the Corps of Engineers irould be willin
and to act as our construction agent. The Bureau. of Yards and Docks
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Subject: fethod of Contractin" f0? A chitec -En net r 20 Sept 1155
Services for the New Ecadcluarter s Buildinc;
cannot ass me additional 0a:,k u t this time. Cost estimates for construc-
tion E. services '(including; Architect-Encineer fee) have been obtained
as follows:
Public Build-in5s Service: a.7 of estimated
construction cost
b. Corps of Enj-ineers: of estimated construction
cost
Based on these percentaes, construction agent cost, using the Public
Buildings Service (,;,2,880,000) would leave a balance of 43,120,000.00
for construction while using the Corps of Engineers (~~3,800,000.00)
would leave a balance of 42,200,000 for construction. It is to be
noted that co-aca`rative cost estimates (GAO and CIA proposed buildinfr)
prepared by the ,Puolic Buildin5s Service for our presentation to the
Bureau of the Bud.-et 'included 2,022,000 to cover A-E Services, super-
vision and PBS overhead.
3. In accordance with prescribed regulations a lump sum contract
for Architect-Engineer Services can be neGotiated by CIA based on a
"Scope of Work (Attaci~.~~ient A) and ttStdatement of Architect-Engineer
Services" ' (Attachment B). The fee for such services would be based on
the estimated cost to be incurred by the Architect-Engineer in accom-
plishir. the services called for
rather than upon a percentage of the
estimated cost of. construction. :Direct cost, overhead and profit repre-
seatinG the total fee for the preparation of plans and specifications
(Title III of At tachmey:t B) may not le-ally exceed 6j of the estimated
cost of construction for the most complicated or complex, facility. Our
proposed headquarters building would definitely not be considered a
complicated or complex facility. it is estimated that the minimum lump
sum Architect-En_; i neer fee would be 4.25y, as follows:
Title T, II, III
Estimated direct cost 788,000
over hear, 552,000
profit :L34 000
Title IV direct cost 215,000
overhead 107,500
profit 32,250
000
35+750
1,828,750
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- 3-
d n i'tect-Enineer 20 Sept 1~
Sub Cam: e' --no of Con ''vra.ctfor A'rch %i>
Services for the Tew Headquarters Buiidinj
In add i'v ior_ an estimated )250,000 ,,iould be required to an ent our.
preson e~z _ ?ecru. staff by the use of consultant engineerin services
if we act as our own construction agent.
Since there is such wide variance in the above cst:i_Iflates, it
is re o; ?C 1CieC that the Office of Logistics be authorized to initiate
negotiations of the Architect- nJineer fee with the firm of Harrison
and Abire-mov tz to determ .ne the mini~~un fee for the accomplishment of
all phases of planning and supervision o: construction that would be
acceptable to them. While it is realized that supervision of con-
structron could not be contracted for at this time, the amount of the
total fee is required for plauzning purposes.
Attachments - 2
A - Scope of ~1ork
B - Statement of A-E Services
DIS` .nIBUTIOT
:
11
1 - Addressee
1 - R.E;?cC project
1 - RE &C chrono
OL/RE&C /!i 5l+3/fc (20. Sept 1955)
25X1A
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