MEETING WITH(Classified), RECORDS MANAGEMENT OFFICER, OL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00244R000100160018-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: May 24, 1999
• Sequence Number: 18
• Publication Date: June 12, 1969
• Content Type: MFR

Approved For Release 2000/09/14: CIA-RDP86-002~4R000100160018-0
P?1;f?MORANDUM 1!qR TIiR RI;CQRD:
12 June 169
S1Tf3J1;CT: Meeting with Records l~~.na~;ement Officer, OL
25X1A
1. An early requirement in setting up a new office is the
establishment of a workable filing system to cover the responsibilities
of the office. It is also important that this system be in accord
25X1A with the records management program and jive with the requirements of
25X1A the arent of:~?ice. ti^lith this in mind a meeting was arranged with
during which and I discussed the above and
re a ed records managemen an registry matters.
25X1A ?. During the meeting, requested that
the Building Planning Staff's
order to review the Office of Logistics (OL) mailing procedures
,
filing practices, and other OL filing and transmittal arrangements.
25X1A At that time she indicated that she would provide with
reference materials on these subjects to assist in establishing the
BPS systems and practices.
25X1A 3? had completed the Annual Records Report, and
'? t was submitted to P2rs. Carter during; this meeting. The -bulk of
present holdings in the BP.S is composed of reference materials, a.
small amount of day to day working; files, and a collection in one
safe of bacl~ground material of the former BPS.
25X1A 1.~. After describing, the intentions of this Office and the plans
so far developed, indicated that steps taken and projected
documentary prose ures were in line with her awn thinking and the
practices of the OL. A11 documents leaving the BPS are to be routed.
through the OL Registry where they a.re logged. Action requirements
a.re noted as well as the action office. If the paper is a policy
document a carbon copy is needed. If it is not in the packet an
25X1 A exi,ra copy will be made by Registry :For its files.
5. If a member of this Staff ~rishes to handcarry a document to
the addressee this is possible, but has requested that
it be forwarded to Registry and then returned to the BPS after
having been logged for transmittal by hand, ~'cept in the case of
25X1A policy items, Registry does not desire a. copy. If time is short on
a,n item to be hanclcarried, Registry will provide with an
OL Registry number by pYxone which she can either type or write on a11.
copies. The infox?mation which. Registry must have in this regard is
the date of the document, the addressee, and the subject of the document.
Approved For Release 2000/09/14: CIA- ~,~ JP 8000100160018-0
secretary, come to zer office in
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 Approved For Release 2000/09/14 :CIA-RDP86-002448000100160018-0
~:aUBJECT: Meeting with Records Management Of:Cicer, OL
6. G7itYi all items transiting Registry which require action,
one copy of Form 238 is retained until the response or other a.etion
has been completed.
25X1A
Chief
T3uilding Planning Sta:Cf', OL
Distribution
Orin; - OL~]3Pa~Subject File (Registry and. Records Managements
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