MEETING(Classified), ACTING CHIEF RECORDS ADMINSTRATION BRANCH, SS-DDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00244R000200240001-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 1
• Document Creation Date: November 11, 2016
• Document Release Date: March 8, 1999
• Sequence Number: 1
• Publication Date: August 8, 1969
• Content Type: MFR

Approved For Release 1999%OJ7*.. CI - -002W000200240001-8
8 August 1969
MEMORANDUM FOR THE RECORD:
SUBJECT: Meeting with Acting Chief, Records Administration 25X1A9a
Branch, SS-DDS
1. One concept which I hold will call for extensive research
into the construction or establishment, in the new facilities being
planned by the BPS, of more efficient filing systems. I have read
a number of articles on this subject and it is quite evident that new
techniques can provide for more effective space utilization and ease
of access of the materials contained within filing space.
25X1A9a
2. - has worked for many years on the files and records
systems in the Agency. He is now in an excellent position to provide
direct assistance to this Staff. He and his people have made numerous
studies of active and inactive information storage systems, in relation
to the responsibilities of the Agency Records Administrator, of filing
systems, record storage, and organizational equipment and techniques,
and the general conduct of records management both in active space and
in archives.
25X1A9a
3. I have asked - to provide this Staff with copies of
certain brochures which his Staff possesses on storage, retrieval,
and transmission systems which are presently on the market.
4. A contract for $100,000 has just been let to provide an up-
to-date compact filing system for the RID/DDP 201 Folders. The effec-
tiveness of this system should be carefully observed by the BPS.
Other systems have been established recently in the Metropolitan
Washington Area. One which seems quite effective is a Japanese system
for reducing the amount of aisle space with machine driven mobile
shelving; one aisle for five rows of stacks. - has information
on this as well as some of the latest mechanical selection devices
to conserve man hours. He advises that OCR has a man who keeps up on
this subject, who would be of assistance to the BPS on this matter.
5. The Records Administration Branch is also responsible for the
Agency archives retention program. Due to the fac a fisting
archival space is filled, an analysis is once agai !'tape storage
and paper storage in an attempt to plan for consolidation of records.
25X1A9a
6. has offered the services of the Records Management
Branch as well as any studies or unique experiences which his Staff and
its records may have available, in line with the BPS requirements.
25X1A9a
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