SENSITIVE DOCUMENT CONTROL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00674R000300120013-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 19, 2016
• Document Release Date: March 28, 2006
• Sequence Number: 13
• Publication Date: September 15, 1978
• Content Type: MF

DDA 78-3468/2
Approved For Release 2006/09:FIMA7.00674R000300120013-0'
MEMORANDUM FOR: Deputy Director of Central Intelligence
FROM: John F. Blake
Deputy Director for Administration
REFERENCE: Your multiple addressee memo dtd 1 Sep 78,
same subject (ER 78-2534/1)
1. (C) As required in reference, I have had each of the
offices and staffs in this directorate review its classified
holdings to identify categories of material which may meet
the criteria established in paragraph 3 of reference. Their
holdings vary widely in size and substance and several offices
have collections of data unique to their missions (e.g., OF's
agent payroll, OP's locator file). In each case the control
exercised appears to be commensurate with the sensitivity of
the information, with access limited according to need-to-
know. Where feasible the documents are being segregated.
2. (u) I am charging my office directors and staff chiefs
to accomplish the following, with a deadline date of 1 November
1978:
a. Except as provided in b below, segregate all
collateral Top Secret and other documents judged by my
office directors to meet the criteria of paragraph 3
of reference, in specifically designated safes or
vaults.
b. Where working requirements make segregation per
paragraph a impracticable, identify the category of in-
formation, briefly describe the reasons why document
segregation is impossible, and describe the alternate
arrangements to protect the information.
c. For each collection of highly sensitive infor-
mation, identify a custodian and alternate custodian
who have been formally tasked to maintain continual
control over the individual sensitive documents.
- I PDET
Approved For Release 2006 / 6-006748000300 25X1
 Approved For Release 20 giflo 1PT1J 86-00674R000300120013-0
r_ Prepare written procedures governing access to
all =-~h collections of sensitive information-
e. In carrying out this document security program
it is essential that we not destroy the integrity of
our records systems and records schedules.. This is a
Records Management problem as well as a security problem
and component Records Management officers should he in-
volved in the process from the outset. Please consult
with Records Administration Branch, ISAS, to obtain
appropriate guidance and instructions.
3. (U) Step e in this program is especially imrcportant..
We have achieved much in recent years in the development of
an orderly system of records in CIA, and have won the praise
of the National Archives and Records Service (ZTARS) for our
efforts. It is important that we not destroy these achieve-
ments in our pursuit of greater security for certain of our
records. With your permission, I will take steps to call
this aspect of the problem to the attention of the other
Deputy Directors.
4. (C) There is another large collection of information
for which this directorate has custodial responsibility. I
speak, of course, of our Records Center Here we 25X1
store, for components of all Agency directorates, all kinds
of documents including many which fall under co iparen ration
controls. Access is controlled by the "owners" of the records,
which are released by Records Center personnel only after
receipt of proper authorization. Our Records Center personnel
have the necessary clearances to permit them to handle the
materials stored there.
Recommendation in paragraph 3: APPROVED (>Q DISAPPROVED ( )
/s/ Frank C. Carluee!^ 18 SEP 1978
Deputy Director of Central Intelligence
Approved For Release 2006/004 1 0W6-00674R000300120013-0
 Approved For Release 2006/04/19 : CIA-RDP86-00674R000300120013-0
Distribution:
Original - Addressee
1 - DDCI
ER
1 ER p ~J
1 }{ ~tf
C/ISAS JEI . 3
1 - C/RAB/ISAS
1 - DDA Subject
1 - DDA Chrono
1 - AI Subject
1 - Al Chrono
AI/DDA (15 Sep 78)
Approved For Release 2006/04/19 : CIA-RDP86-00674R000300120013-0
 Approved
'~~2NgMITTAL/OSL1P:
Approved
~r"'lease~~~~/19 : CIA-RDP8
(dam -
TO. C/ISAS
ROOM NO.
GG-14
BUILDING
H s.
REMARKS:
FROM:
- bd0003
0120013-0
0120013-0
FORM RFEB M 55. )A l REPLACES FORM 36-8 (47)
WHICH MAY BE USED.