PURIFICATION PROGRAM TO IMPROVE VIABILITY OF THE ICS DATA BASE ...LIMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00735R000100060002-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 21, 2016
• Document Release Date: May 15, 2008
• Sequence Number: 2
• Publication Date: July 1, 1983
• Content Type: REPORT

Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
 Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
Office: OL/SD/OSB Develop a purification program to improve the viability of the ICS
Objective Statement: Data Base prior to implementation of LIMS
Responsible Officer:
Significant Funding Amount: FY_83
Quarter Ending: 30 September 1983
O - Scheduled
X - Actual
i
i
i
Pl
d
Quarter 1
Quarter 2
Quarter 3
Quarter 4
v
t
es
anne
Act
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Purge requisition suspense file of dead
records and followup with a semiannual
reconciliation program to preclude
reoccurrence
OX
OX
OX
OX
Develop and implement a program to purge
slow/nonmoving items from the inventory
X
OX
Clean-up the warehouse locations in the ICS
and develop a program for daily maintenance
OX
OX
Expand the inventory and inspection-responsi-
bility to include an audit function
X
OX
STAT
Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
 Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
NARRATIVE REPORT
PERIOD: July 1983 - September 1983
4
PURIFICATION PROGRAM TO IMPROVE VIABILITY OF THE ICS DATA BASE . LIMS
ACTIVITY I - REQUISITION SUSPENSE CLEAN-UP
1. ACTIVITY THIS PERIOD
Purge of the records included in Excess List No. 153 was completed in September 1983.
2. PROBLEMS AND SHORTFALLS
The primary shortfall on the continuing maintenance of this objective is manpower,
allocations, and the pressures to meet higher priority operational requirements on a
daily basis.
3. PLANS FOR THE NEXT PERIOD
The Branch will continue to review the inventory files on a routine basis to preclude
reoccurence of this problem.
4. LONG-TERM OUTLOOK
Fair to good
Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
 Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
PERIOD: July 1983 - September 1983
PURIFICATION PROGRAM TO IMPROVE VIABILITY OF THE ICS DATA BASE . LIMS
ACTIVITY II - DEVELOP AND IMPLEMENT A PROGRAM TO PURGE SLOW/NON-MOVING ITEMS FROM,
THE INVENTOR
1. ACTIVITY THIS PERIOD
Purge of the material included on Excess List No. 153 was completed in September 1983.
Again, monitoring of the excess, slow or non-moving items will be accomplished on a
continuing basis.
2. PROBLEMS AND SHORTFALLS
The.primary shortfall on the continuing maintenance of this objective is manpower, allo-
cations, and the pressures to meet higher priority operational requirements on a daily
basis. I
3. PLANS FOR THE NEXT PERIOD
Monitoring of excess, slow or non-moving items will be accomplished on a continuing basis.
4. LONG-TERM OUTLOOK
Good
Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
 Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
NARRATIVE REPORT
PERIOD: 1 July - 30 September 1983
Activity 3: Clean-up the warehouse locations in the ICS and develop a program for daily maintenance.
I. ACTIVITY THIS PERIOD
The Inventory and Audit Section has been compiling a list of stock location changes in their monthly
inventory for MFB action for input into ICS. In addition, Storage F, Issue Section, MFB, Units I and II
have been conducting an ongoing program of adding, deleting and changing stock locations throughout the
fiscal year. During this reporting period, MFB updated the warehouse locations with 1,112 changes. For
reporting purposes this project should be considered complete as this will be an ongoing project. Please
note about 60% of the 1,112 changes were the result of deletions in the ICS because of disp7al of obsolete-
stock assets either through General Services Administration or the Property Disposal Office
2. PROBLEMS AND SHORTFALLS
None at this time.
3. PLANS FOR THE NEXT PERIOD
This portion of the objective is now complete.
4. LONG TERM OUTLOOK
Excellent.
STAT
Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
 ? Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6
NARRATIVE REPORT
Period: July - Sept 1983
Activity 4: Expand the Inventory and Inspection responsibility to include An audit function
1. ACTIVITY THIS PERIOD
The three newly assigned personnel continue to train on the job and are becoming more
proficient in conducting inventories, and resolving discrepancies. During this period, 50
classes of materiel were inventoried
STAT
2. PROBLEMS AND SHORTFALLS
ThP IF,AS has been decreased by one person due to a retirement. Section audits of various
elements have not begun due to the higher priority of~~ inventories and thSTAT
fact that new I$AS personnel are still in a training mode.
3. PLANS FOR THE NEXT PERIOD
I&AS personnel will be tasked to perform section audits of the various
to ensure compliance with Logistics and Supply Division instructions and policies.
4. LONG-TERM OUTLOOK
Good.
STAT
e nts
Approved For Release 2008/05/15: CIA-RDP86-00735R000100060002-6