RECOMMENDED OBJECTIVES FOR THE DDA QUARTERLY CONFERENCE

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP86-00735R000100140006-3
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
12
Document Creation Date: 
December 22, 2016
Document Release Date: 
June 26, 2008
Sequence Number: 
6
Case Number: 
Publication Date: 
December 6, 1983
Content Type: 
REPORT
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PDF icon CIA-RDP86-00735R000100140006-3.pdf321.38 KB
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Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 SECRET ~ ROUTING AND RECORD SHEET SUBJECT: (Optional) Recommended Objectives for DDA Quarterly Conference (Fourth Quarter FY 1983) FROM: EXTENSION NO. OL/P&PS DATE 5 room number, and DATE building) OFFICER'S COMMENTS (Number each comment to show from whom RECEIVED FORWARDED INITIALS to whom. Draw a line across column after each comment.) 1. C/P&PS/OL OCT 19 83ZW Attached for your review are 2. recommended topics for the final ,A D #- FY 1983 Quarterly Objective Review with the DDA, scheduled for 6 Dec 8 3. In addition to the objectives recommended, the DDA has requested D/L that each Office Director present 4. a brief (10 minutes) review of the accomplishments of his office in AEO/OL / FY 1983. 5. , I _~_'v EO/OL t 6. DD/L 7. 25)( B. OC 1983 ~ ~ OL/P&PS )( 9 . k 10. 11. 12. 13. 14. 15. FORM 610 USEEDITI PREONS I-79 VIOUS SECR; Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 SECRET RECOMMENDED OBJECTIVES FOR THE DDA QUARTERLY CONFERENCE 6 December 1983 Objectives Recommended Establish Procedures to Execute Payment in Accordance with Prompt Pay Act Implement the Digital Prepress System Provide Support to SAFE, Phase II Improve Methods of Recruitment, Per- sonnel Evaluation, and Communication in OL Automate Vehicle Dispatching * Objectives Not Included Consolidate Agency Metropolitan Washington Area Activities Conduct a Comprehensive Review of OL Personnel Management Functions Develop Policy and Resolve Key Issues Affecting Acquisition Improve the Physical Environment and Quality of Food and Service in the EDR Continue to Work Closely with GSA to Improve Service to the Agency Conduct a Quality Circle Program * Improve Responsiveness to Politically Sensitive Requirements for Goods and Services Const re Feet of Space SECRET Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Jtt.,.Kt I Recommended Objectives for the DDA Quarterly Conference, 6 Dec 83 Objectives Not Included (cont'd) Conduct Utilities Reliability Study, Power Plant * Provide Management Information on the Upgrade 25X1 * Reported Third Quarter SECRET Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 SECRET Fourthquarter Objective FROM: ROUTING AND RECORD SHEET Review and Planning Program -for FY 1984 EXTENSION NO TO: (Officer designation, room number, and building) C/NBPO/OL 4E50 Headquarters 2. C/B&FB/OL DATE OFFICER'S i -- - INITIALS RECEIVED I FORWARDED 25X1 25X1 25X1 25X1 C/LSD/OL 3E14 Headquarters C/P&PD/OL 154 P&P Bldg. C/PD/0L C/RECD/OL C/SD/OL FORM 61 O USE PREVIOUS I_79 EDITIONS SFrDi r (. 01 ,41-38-83 25X1 25X1 COMMENTS (Number each comment to show from whom to whom Draw a line across column after each comment) 25X1 25X1 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 5 OCT 1983 MEMORANDUM FOR: Chief, New Building Project Office, OL Chief, Budget and Fiscal Branch, OL Chief, Personnel and Training Staff, OL Chief, Procurement Management Staff, OL Chief, Security Staff, OL Chief, Logistics Services Division, OL Chief, Printing and Photography Division, OL Chief, Procurement Division, OL Chief, Real Estate and Construction Division, OL Chief, Supply Division, OL I J SECRET e , Plans and Programs Staff, OL Fourth Quarter Objective Review and Planning Program for FY 1984 1. This memorandum addresses the reporting requirements for FY 1983 fourth quarter and FY 1984 MBOs. The reporting process on the status of objectives will be handled as follows: a. For Directorate-level objectives, an updated milestone chart will be requested (narrative reports are not required) to prepare for the quarterly DDA Planning Conference. The conference will be conducted the same as this fiscal year, i.e., each responsible officer will make a presentation on the objectives assigned. Dry runs to the D/L will be held prior to each conference date. Responsible officers are also encouraged, whenever possible, to use briefing aids, photographs, viewgraphs, charts, etc., to supplement their oral presentation to the DDA. b. For Office and Division-level objectives (Attach- ment A), the status of each objective will be presented to the D/L at the first or second bi-weekly of the quarter. An updated milestone chart (narrative reports are not required) will be presented to P&PS at each presentation. The presentation schedule for the fourth quarter FY 1983 activities is as follows: RECD 17 October 1983 0900 hours LSD 18 October 1983 0930 hours SD 24 October 1983 0900 hours P&PD 25 October 1983 0930 hours PD 26 October 1983 0900 hours PMS 26 October 1983 1000 hours UNCLASSIFIED WHEN SEPARATED FROM ATTACHMENTS SECRET OL 4138-83 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 SUBJECT: Fourth Quarter Objective Review and Planning Program for FY 1984 2. The Office of Logistics (OL) Five-Year Plan, which contains all OL objectives, categorized by OL components and reporting levels, is currently being updated and will be dis- seminated after approval by the DDA. 3. OL's fourth quarter planning conference with the DDA is scheduled on 6 December 1983, 1330 hours, room SECRET A dry run to the D/L is scheduled on 1 December 1983, 1330 hours, room An agenda for the conference will be forwarded at a later date. As in the past your presentation should not exceed five minutes and should cover the status of objective activities scheduled for the fourth quarter FY 1983. Please provide an updated milestone chart for all FY 1983 Directorate-level objectives (Attachment B) to this staff by 10 November 1983. uestions concerning this subject should be directed Attachments A. FY 83 Office & Division- Level Objectives. B. FY 83 Directorate-Level Objectives. Distribution: 1 - ea addressee 1 - OL reader 1 - OL/P&PS (chrono) 25X1 25X1 (4 Oct 83) 25X1 SECRET Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 L FY 83 OFFICE AND DIVISION-LEVEL OBJECTIVES* (Reportable to the Director of Logistics) P&PS - Work with Management to Key Support Growth to Growth in Requirements. PMS - Automate General Provisions Format to Facilitate the Update of Contract Clauses. LSD - Establish an Automated System for Maintaining Stock Levels and Cost Data Covering Administrative Supplies in Agency Supply Rooms. - Research the Feasibility of Installing Automated Gas Pumps at the Motor-Pool Garage. P&PD - Develop a Formal Training and Development Program for Photography Branch. - Conduct a Waste-Measurement Program. - Develop Work Standards and Measure Productivity via the MIS. - Develop a Requirements Package for Low-Volume Copiers and Issue a Contract for Copier Rentals. - Develop Requirements for Support to the FBIS MIDAS Project. - Provide ETECS Support for Users of WANG Word Processors. - Evaluate the Feasibility of Expanding Video Support to the Intelligence Community. - Conduct a Bindery Automation Study. * Although Directorate-Level Objectives are tracked at the office and division level, they are not included in this list since the Director of Logistics is briefed on those objectives during dry runs for the Quarterly Planning Conferences. Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 C I SECRET FY 83 OFFICE AND DIVISION-LEVEL OBJECTIVES (continued) P&PD (continued) - Develop an Automated Maintenance Program System for Division Application. Implement the P&PD/ODP Autofiche System. Prepare Up-To-Date Floor Plans on P&PD Facilities. PD - Establish Effective Acquisition Procedures. RECD - Construct Transformer Vault, Headquarters. Install Two Electrical Feeders, Headquarters. Construct Northside Utility Lines. Direct Acquisition of Domestic Field Offices. - Lease 100.000 Square Feet of Office Space - Install Central Vacuum Pump, Printing & Photography Building. - Conduct Facility Study, - Construct Chilled Water Risers, Headquarters. - Provide Support to O.C. Data Distribution and Word Processors (Speedwire). SD - Develop a Purification Program to Improve the Viability of the ICS Data Base Prior to Implementation of LIMS. Conduct a Feasibility Study and Make Recommendations for Efficient Repair and Return of Equipment. Establish a VM Program to Monitor Usage of Packaging Supplies and Materiel on a Yearly Basis Including a Reorder Cycle. - Handling, storage and disposal of hazardous waste materials. 25X1 25X1 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 ? SECRET ? FY 83 DIRECTORATE-LEVEL OBJECTIVES (Reportable to the Deputy Director for Administration) BPS - Consolidate Agency Metropolitan Washington Area Activities in the Headquarters Compound. P&TS - Conduct a Comprehensive Review of Personnel Management Functions. - Improve Methods for Recruitment, Personnel Evaluation, and Communications in OL. P&PS - Develop and Implement a Logistics Integrated Management System (LIMS). PMS - Develop Policy and Resolve Key Issues Affecting Acquisition. - Establish Procedures to Execute Payment in Accordance with PL 97-177, Prompt Pay Act.* LSD - Develop and Implement an Effective Vehicle Dispatch Plan (new objective). - Improve the Physical Environment and the Quality of Food and Service in the Executive Dining Room. - Continue to Work Closely with GSA to Improve Service to the Agency.* P&PD - Implement the Digital Prepress System. - Conduct a Pilot Quality Circle Program. PD - Improve Responsiveness to Politically Sensitive Requirements for Goods and Services. RECD - Provide Support to SAFE, Phase II.* Construct 50.000 Net Square Feet of Space at * Joint Objective. Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3 t SECRET I FY 83 DIRECTORATE-LEVEL OBJECTIVES Continue to Work Closely with GSA to Improve Service to the Agency.* Conduct utilities reliability study, power plant. SD - Establish Procedures to Execute Payments in Accordance with PL 97-177, Prompt Pay Act.* Provide Management Information on the Upgrade of * Joint Objective Approved For Release 2008/06/26: CIA-RDP86-00735R000100140006-3