RECOMMENDED OBJECTIVES FOR THE DDA QUARTERLY CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00735R000100140006-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 22, 2016
• Document Release Date: June 26, 2008
• Sequence Number: 6
• Publication Date: December 6, 1983
• Content Type: REPORT

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SECRET ~
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Recommended Objectives for DDA Quarterly Conference (Fourth Quarter FY 1983)
FROM:
EXTENSION
NO.
OL/P&PS
DATE
5
room number, and
DATE
building)
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
C/P&PS/OL
OCT 19
83ZW
Attached for your review are
2.
recommended topics for the final
,A D #-
FY 1983 Quarterly Objective Review
with the DDA, scheduled for 6 Dec 8
3.
In addition to the objectives
recommended, the DDA has requested
D/L
that each Office Director present
4.
a brief (10 minutes) review of the
accomplishments of his office in
AEO/OL
/
FY 1983.
5. ,
I
_~_'v
EO/OL
t
6.
DD/L
7.
25)(
B. OC
1983
~
~
OL/P&PS
)(
9
.
k
10.
11.
12.
13.
14.
15.
FORM 610 USEEDITI PREONS
I-79 VIOUS
SECR;
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SECRET
RECOMMENDED OBJECTIVES FOR THE DDA QUARTERLY CONFERENCE
6 December 1983
Objectives Recommended
Establish Procedures to Execute Payment
in Accordance with Prompt Pay Act
Implement the Digital Prepress System
Provide Support to SAFE, Phase II
Improve Methods of Recruitment, Per-
sonnel Evaluation, and Communication
in OL
Automate Vehicle Dispatching *
Objectives Not Included
Consolidate Agency Metropolitan
Washington Area Activities
Conduct a Comprehensive Review of
OL Personnel Management Functions
Develop Policy and Resolve Key
Issues Affecting Acquisition
Improve the Physical Environment and
Quality of Food and Service in the EDR
Continue to Work Closely with GSA to
Improve Service to the Agency
Conduct a Quality Circle Program *
Improve Responsiveness to Politically
Sensitive Requirements for Goods and
Services
Const re Feet of
Space
SECRET
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Jtt.,.Kt I
Recommended Objectives for the DDA Quarterly Conference, 6 Dec 83
Objectives Not Included (cont'd)
Conduct Utilities Reliability Study,
Power Plant *
Provide Management Information on the
Upgrade 25X1
* Reported Third Quarter
SECRET
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SECRET
Fourthquarter Objective
FROM:
ROUTING AND RECORD SHEET
Review and Planning Program -for FY 1984 EXTENSION NO
TO: (Officer designation, room number, and
building)
C/NBPO/OL
4E50 Headquarters
2.
C/B&FB/OL
DATE
OFFICER'S
i -- - INITIALS
RECEIVED I FORWARDED
25X1
25X1
25X1
25X1
C/LSD/OL
3E14 Headquarters
C/P&PD/OL
154 P&P Bldg.
C/PD/0L
C/RECD/OL
C/SD/OL
FORM 61 O USE PREVIOUS
I_79 EDITIONS
SFrDi r
(.
01 ,41-38-83
25X1
25X1
COMMENTS (Number each comment to show from whom
to whom Draw a line across column after each comment)
25X1
25X1
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5 OCT 1983
MEMORANDUM FOR: Chief, New Building Project Office, OL
Chief, Budget and Fiscal Branch, OL
Chief, Personnel and Training Staff, OL
Chief, Procurement Management Staff, OL
Chief, Security Staff, OL
Chief, Logistics Services Division, OL
Chief, Printing and Photography Division, OL
Chief, Procurement Division, OL
Chief, Real Estate and Construction Division, OL
Chief, Supply Division, OL
I J
SECRET
e , Plans and Programs Staff, OL
Fourth Quarter Objective Review and Planning
Program for FY 1984
1. This memorandum addresses the reporting requirements
for FY 1983 fourth quarter and FY 1984 MBOs. The reporting
process on the status of objectives will be handled as follows:
a. For Directorate-level objectives, an updated
milestone chart will be requested (narrative reports are
not required) to prepare for the quarterly DDA Planning
Conference. The conference will be conducted the same as
this fiscal year, i.e., each responsible officer will make
a presentation on the objectives assigned. Dry runs to the
D/L will be held prior to each conference date. Responsible
officers are also encouraged, whenever possible, to use
briefing aids, photographs, viewgraphs, charts, etc., to
supplement their oral presentation to the DDA.
b. For Office and Division-level objectives (Attach-
ment A), the status of each objective will be presented to
the D/L at the first or second bi-weekly of the quarter.
An updated milestone chart (narrative reports are not
required) will be presented to P&PS at each presentation.
The presentation schedule for the fourth quarter FY 1983
activities is as follows:
RECD
17
October
1983
0900
hours
LSD
18
October
1983
0930
hours
SD
24
October
1983
0900
hours
P&PD
25
October
1983
0930
hours
PD
26
October
1983
0900
hours
PMS
26
October
1983
1000
hours
UNCLASSIFIED WHEN SEPARATED
FROM ATTACHMENTS
SECRET
OL 4138-83
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SUBJECT: Fourth Quarter Objective Review and Planning Program
for FY 1984
2. The Office of Logistics (OL) Five-Year Plan, which
contains all OL objectives, categorized by OL components and
reporting levels, is currently being updated and will be dis-
seminated after approval by the DDA.
3. OL's fourth quarter planning conference with the DDA
is scheduled on 6 December 1983, 1330 hours, room
SECRET
A dry run to the D/L is scheduled on 1 December 1983, 1330
hours, room An agenda for the conference will be
forwarded at a later date. As in the past your presentation
should not exceed five minutes and should cover the status of
objective activities scheduled for the fourth quarter FY 1983.
Please provide an updated milestone chart for all FY 1983
Directorate-level objectives (Attachment B) to this staff by
10 November 1983.
uestions concerning this subject should be directed
Attachments
A. FY 83 Office & Division-
Level Objectives.
B. FY 83 Directorate-Level
Objectives.
Distribution:
1 - ea addressee
1 - OL reader
1 - OL/P&PS (chrono)
25X1
25X1
(4 Oct 83) 25X1
SECRET
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L
FY 83 OFFICE AND DIVISION-LEVEL OBJECTIVES*
(Reportable to the Director of Logistics)
P&PS - Work with Management to Key Support Growth to Growth
in Requirements.
PMS - Automate General Provisions Format to Facilitate the
Update of Contract Clauses.
LSD - Establish an Automated System for Maintaining Stock
Levels and Cost Data Covering Administrative Supplies
in Agency Supply Rooms.
- Research the Feasibility of Installing Automated Gas
Pumps at the Motor-Pool Garage.
P&PD - Develop a Formal Training and Development Program for
Photography Branch.
- Conduct a Waste-Measurement Program.
- Develop Work Standards and Measure Productivity via
the MIS.
- Develop a Requirements Package for Low-Volume Copiers
and Issue a Contract for Copier Rentals.
- Develop Requirements for Support to the FBIS MIDAS
Project.
- Provide ETECS Support for Users of WANG Word Processors.
- Evaluate the Feasibility of Expanding Video Support to
the Intelligence Community.
- Conduct a Bindery Automation Study.
* Although Directorate-Level Objectives are tracked at the
office and division level, they are not included in this
list since the Director of Logistics is briefed on those
objectives during dry runs for the Quarterly Planning
Conferences.
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C I
SECRET
FY 83 OFFICE AND DIVISION-LEVEL OBJECTIVES (continued)
P&PD (continued)
- Develop an Automated Maintenance Program System for
Division Application.
Implement the P&PD/ODP Autofiche System.
Prepare Up-To-Date Floor Plans on P&PD Facilities.
PD - Establish Effective Acquisition Procedures.
RECD - Construct Transformer Vault, Headquarters.
Install Two Electrical Feeders, Headquarters.
Construct Northside Utility Lines.
Direct Acquisition of Domestic Field Offices.
- Lease 100.000 Square Feet of Office Space
- Install Central Vacuum Pump, Printing & Photography
Building.
- Conduct Facility Study,
- Construct Chilled Water Risers, Headquarters.
- Provide Support to O.C. Data Distribution and Word
Processors (Speedwire).
SD - Develop a Purification Program to Improve the Viability
of the ICS Data Base Prior to Implementation of LIMS.
Conduct a Feasibility Study and Make Recommendations
for Efficient Repair and Return of Equipment.
Establish a VM Program to Monitor Usage of Packaging
Supplies and Materiel on a Yearly Basis Including a
Reorder Cycle.
- Handling, storage and disposal of hazardous waste
materials.
25X1
25X1
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? SECRET ?
FY 83 DIRECTORATE-LEVEL OBJECTIVES
(Reportable to the Deputy Director for Administration)
BPS - Consolidate Agency Metropolitan Washington Area
Activities in the Headquarters Compound.
P&TS - Conduct a Comprehensive Review of Personnel Management
Functions.
- Improve Methods for Recruitment, Personnel Evaluation,
and Communications in OL.
P&PS - Develop and Implement a Logistics Integrated Management
System (LIMS).
PMS - Develop Policy and Resolve Key Issues Affecting
Acquisition.
- Establish Procedures to Execute Payment in Accordance
with PL 97-177, Prompt Pay Act.*
LSD - Develop and Implement an Effective Vehicle Dispatch
Plan (new objective).
- Improve the Physical Environment and the Quality of
Food and Service in the Executive Dining Room.
- Continue to Work Closely with GSA to Improve Service
to the Agency.*
P&PD - Implement the Digital Prepress System.
- Conduct a Pilot Quality Circle Program.
PD - Improve Responsiveness to Politically Sensitive
Requirements for Goods and Services.
RECD - Provide Support to SAFE, Phase II.*
Construct 50.000 Net Square Feet of Space at
* Joint Objective.
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t SECRET I
FY 83 DIRECTORATE-LEVEL OBJECTIVES
Continue to Work Closely with GSA to Improve Service
to the Agency.*
Conduct utilities reliability study, power plant.
SD - Establish Procedures to Execute Payments in Accordance
with PL 97-177, Prompt Pay Act.*
Provide Management Information on the Upgrade of
* Joint Objective
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