AGENDA OFFICE OF LOGISTICS QUARTERLY PLANNING CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00735R000100140027-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 22, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 27
• Publication Date: February 2, 1983
• Content Type: REPORT

Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
A G E N D A
OFFICE OF LOGISTICS QUARTERLY PLANNING CONFERENCE
2 February 1983 - 1000 Hours
Opening Remarks
Objectives
PRESENTER
Daniel C. King, D/L
25X1
25X1
Consolidate Agency Metropolitan Washington Area Activities
Provide Management Information on the Upgrad
Establish Procedures to Execute Payments in Accordance with
the Prompt Pay Act
Improve the Physical Environment and Quality of Food and
Service in the Executive Dining Room
Design Methods to Improve Responsiveness to Furniture Requirements
Conduct a Pilot Quality Circle Program
Closing Remarks
25X1
SD -
C/PMS
D
a, SD
25X1
/PD
Daniel C. King
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 Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
 Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
Office:
Objective Statement:
Responsible Officer:
Significant Funding Amount:
Quarter Ending:
OL/BPS
Consolidate Agency Metropolitan Washington Area Activities
O - Scheduled
X - Actual
iti
Pl
d
A
i
Quarter 1
Quarter 2
Quarter 3
Quarter 4
v
es
anne
ct
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
1. Contract for A-E Design Services
0-
----
--X
2. Complete Building Program
0
3. Complete Concept Schematic Design and
Cost Estimate
0
4. Complete Final Schematic Design and
Cost Estimate
0
5. Complete Preliminary Design and
Cost Estimate
0
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 Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
Office: OL/SD
Objective Statement: Provi de mana or t information on the upgrade
Responsible Officer:
Significant Funding Amount: $ FY
Quarter Ending: 31 December 1982
O - Scheduled
X - Actual
25X1
25X1
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Impleme -system to trqC-IC
upgrade
0--~
----
X
Provide status reports on progress
of the upgrade to management.
0
I
0
1 0
i
0
Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
 Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
Office: OL/PMS & SD
Objective Statement: EEstablissh procedures to execute payments
in accordance with PL 97-177,
O - Scheduled
X - Actual
Responsible Officer:
Significant Funding Amount:
Quarter Ending:
Pl
d
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities
anne
OCT
NOV DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG SEP
I. Establish contractual terms and conditions
and internal procedures to ensure prompt
payment of Contractors' invoices (OL/PMS).
Publish jointly with OF an Agency procedure fo
implementing the Prompt Pay Act (PL 97-177).
OX
Develop internal instructions to Contracting
Officers regarding the implementation of the
joint OF and OL Notice regarding prompt
payment of invoices.
OX
Develop new contract clauses regarding invoicin
g,
receiving, and test and inspection.
OX
Add enhancements to CONIF to ensure prompt
payment of invoices and assist in monitoring
the receipt of supplies and services, identifyi
ng
the type of payments clause in each contract,
adding the COTR's Division and phone number
to CONIF, interfacing with ICS, monitoring
the issuance of inspection reports and with-
holding clauses of applicable contracts thru
CONIF.
0---
----
-X
Review the effectiveness of the procedures for
prompt pay and revise as necessary.
0
Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
 Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
Office: OL/PMS and OL/SD
0 - Scheduled
Objective Statement: e Payments in Accordance with X - Actual
Responsible Officer: PL 97-177, Prompt Pay Act
Significant Funding Amount: $ FY
Quarter Ending: 31 December 1982
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
II. Establish procedures for the
expeditious processing of receiving reports
to OF (OL/SD).
Brief appropriate personnel on their
responsibilities regarding the Prompt
OX
Payment Act (P.L. 97 77).
Establish an interim procedure to manually
track orders when payment has been made and
0
receiving data is incomplete.
Devise follow-up procedures for direct
OX
vendor contact via phone.
Establish interface between ICS and CONIF
--
0
----
----
----
----
----
----
-
0
data systems.
Devise an automated daily report which
identifies orders by exception to help
ensure compliance with this MBO.
0
I
~
I
j
I
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 Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
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Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
 Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
Office: OL/SD 0 - Scheduled
Objective Statement: Design Methods for Improving Responsiveness to Furniture Requirements X - Actual
Responsible Officer:
Significant Funding Amount: $ FY 83
Quarter Ending: 31 December 1982
d
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Activities Planne
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Establish a task force to conduct a study on
current procedures for acquiring furniture.
OX
Define problem areas.
0
Develop proposed alternatives to correct
problems.
0
Implement approved methodologies.
0
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 Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
OL/PD
O - Scheduled
Office:
25X1
Objective Statement:
Improve Logistics Support
X - Actual
Responsible Officer:
Action (revised)
25X1
Significant Funding Amount: $ U own FY
Quarter Ending: 31 December 1982
Q
uarter 1
Q
uarter 2
Q
uarter 3
Q
uarter 4
Activities Planned
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Catalog
support
A. By function
OX
B. By organizational element
OX
C. By source (official or nonofficial)
OX
II. Catalog existing inefficiencies/problem/
shortfalls resulting from the way we
presently
A. From user viewpoint
OX
B. From OL provider viewpoint
OX
III. Conceptualize al
providing suppor
operations, including:
A. Skills
OX
B. Organizational home
OX
C. Authorities
OX
OX
IV. Recommendations to D/L
0
V. Implement recommendations
0
I. Follow-up
0
0
0
Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
 Approved For Release 2008/06/03: CIA-RDP86-00735R000100140027-0
Office: 0L/P&PD
Objective Statement: Conduct a Pilot Quality Circle Program in OL/P&PD
Responsible Officer:
Significant Funding Amoun
Quarter Ending:
83
O - Scheduled
X - Actual
A
i
i
i
Pl
d
Quarter 1
Quarter 2
Quarter 3
Quarter 4
anne
ct
t
es
v
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
1. Conduct research
OX
2. Define requirement
OX
3. Build management support
OX
4. Organize Steering Committee/Select
Administrative Coordinator(s)
OX
S. Contract for a consultant
OX
6. Conduct a Quality of Worklife Survey
OX
7. Develop Implementation Plan
OX
8. Publicize program and solicit volunteers
OX
9. Conduct training
OX
10. Initiate pilot program
OX
11. Consultant assessment survey
0
0
12. Facilitator-Steering Committee status
review
0
0
0
0
0
0
0
0
0
13. Pilot program final report
0
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