OFFICE OF LOGISTICS QUARTERLY PLANNING CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00735R000100140029-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 22, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 29
• Publication Date: December 29, 1982
• Content Type: MEMO

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OLVIIL I
2 9 DEC 1982
MEMORANDUM FOR: Chief, Building Planning Staff, OL
Chief, Personnel and Training Staff, OL
Chief, Procurement Management Staff, OL
Chief, Security Staff, OL
Chief, Logistics Services Division, OL
Chief, Printing and Photography Division, OL
Chief, Procurement Division, OL
Chief, Real Estate and Construction Division, OL
Chief, Supply Division, OL
FROM:
SUBJECT:
Chief, Plans and Programs Staff, OL
Office of Logistics Quarterly Planning
Conference
REFERENCES: (a)
Multiple addressee memo from C/P&PS/OL,
dtd 7 Oct 82, Subj: Fourth Quarter
Objective Review and Planning Program for
FY 1983 (OL 2 4638)
(b)
Multiple addressee memo from C/P&PS/OL,
dtd 22 Oct 82 (OL 2 4858)
1. OL's first FY 83 Quarterly Planning Conference with
the )DA has been scheduled for 2 February 1983, 1000 hours,
room Building. Updates of "Directorate Level
Objectives" will be presented at the conference. Your presen-
tations should not exceed five minutes and should cover the
accomplishment of activities scheduled for the first quarter,
problems and shortfalls, plans for the next quarter, and the
long-term outlook for accomplishing the objective on schedule.
An updated milestone chart should be used as a visual aide
along with any other information you feel appropriate. Please
provide an updated milestone chart to P&PS by 6 January 1983.
A dry run to the Director of Logistics has been scheduled for
31 January 1983, 1330 hours, roo An agenda for the
conference is attached.
2. As described in Reference A, updates of "Office and
Division Level Objectives" will be presented to the Director of
Logistics at the bi-weeklies, scheduled as follows:
OL 2 5848
UNCLASSIFIED when removed
from attachments.
SECRET
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SUBJECT:
Office of Logistics Quarterly Planning Conference
SD
17
January
1983
0900
hours
P&PD
18
January
1983
0930
hours i
PD
19
January
1983
0900
hours
PMS
19
January
1983
1000
hours
RECD
24
January
1983
0900
hours- y:30
SS
24
January
1983
1030
hours
LSD
25
January
1983
0930
hours
P&PS
26
January
1983
0900
hours
Each OL component is responsible for presenting objective updates
to the D/L. Milestone charts should be used to make presentations
and a copy should be provided to P&PS who will attend the MBO
bi-weeklies.
3. We have attached listings of FY 83 Directorate Level
Objectives (Attachment A) and FY 83 Office and Division Level
Objectives (Attachment B) for easy reference. You should refer to
the Five-Year Plan for a list of all objectives through FY 87 and
to the references for additional information on objective reporting
procedures.
4. Questions concerning the Quarterly Planning Conference
should be directed to
cc: D/L
25X'25X1
25X1
SECRET
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 S E C R E T
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FY 83 Directorate Level Objectives
(Reportable to the Deputy Director for Administration)
BPS - Consolidate Agency Metropolitan Washington Area Activities
in the Headquarters Compound
P&TS - Conduct a Comprehensive Review of Personnel Management
Functions
P&PS - Develop and Implement a Logistics Integrated Management
System (LIMS)
PMS - Develop Policy and Resolve Key Issues Affecting Acquisition
Establish Procedures to Execute Payments in Accordance with
PL 97-177, Prompt Pay Act*
LSD - Provide Support to SAFE, Phase II*
Provide a System for More Timely and Efficient Response to
Space Requirements
Improve the Physical Environment and the Quality of Food
and Service in the Executive Dining Room
P&PD - Implement the Digital Prepress System
- Conduct a Pilot Quality Circle Program
PD - Improve Responsiveness to Politically Sensitive Requirements
for Goods and Services
RECD - Provide Support to SAFE, Phase II*
- Continue to Work Closely with GSA to Improve Service to the
- Design Methods for Improving Responsiveness to Furniture
Requirements
- Establish Procedures to Execute Payments in Accordance
* Joint Objective.
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FY 83 Office and Division Level Objectives*
(Reportable to the Director of Logistics)
P&PS - Work with Management to Key Support Growth to Growth in
Requirements
- Continue Agreement with NSA to Provide Support
PMS - Continue Support to OL and Procurement Teams
- Automate General Provisions Format to Facilitate the
Update of Contract Clauses
SS - Increase Communications with Employees to Instill Greater
Awareness
LSD - Establish an Automated System for Maintaining Stock Levels
and Cost Data Covering Administrative Supplies in
Agency Supply Rooms
Research the Feasibility of Installing Automated Gas Pumps
at the motor Pool Garage
Provide Support to the Credit Union and
in Terms of Courier and Shuttle Service, Establishment
and Stockage of Supply Rooms, Routine Maintenance Support,
etc.
Take Over Management of 01 Stock Items from Supply Division
Investigate the Feasibility of Automating the Courier Receipt
Filing, Tracing, and Retrieval System as well as the
Codeword Accountability System Witriin the Mail and Courier
Branch- b 1I. E iE( /
P&PD - Develop a Formal Training and Development Program for
Photography Branch
Conduct a Waste Measurement Program
Develop Work Standards and Measure Productivity via the MIS
* Although Directorate Level Objectives are tracked at the Office
and Division Level, they are not included in this list since the
Director of Logistics is briefed on those objectives during dry
runs for the Quarterly Planning Conferences.
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Develop a Requirements Package for Low Volume Copiers and
Issue a Contract for Copier Rentals
Develop Requirements for Support to thel (Project
- Provide ETECS Support for Users of Wang Word Processors
- Evaluate the Feasibility of Expanding Video Support to the
Intelligence Community
- Conduct a Bindery Automation Study
- Purchase and Implement Whiz Automated Mailing System
- Develop an Automated Maintenance Program System for Division
Application
- Implement the P&PD/ODP Autofiche System
- Prepare Up-to-date Floor Plans on P&PD Facilities
PD - Establish Effective Acquisition Procedures
RECD - Install New Cooling Tower at Powerplant
- Reconfigure Powerplant Chilled Water Headers
Install New Standby Control Air Compressor in Main
Building at Headquarters
Install New Transformer Vault in Headquarters
Construct Special Chilled Water Loop to Cool Operational
Equipment Separately from Headquarters Building HVAC
Systems
Construct Emergency Electrical Feeder to North Side of
Headquarters Building
Construct Northside Utility Lines to Headquarters
Acquire Operational Field Office Space Using GSA 5,000
Square Feet Delegations
Complete Renovations for Occupancy of 30,000 Square Feet
of NWFCU Space
- Lease 100,000 Square Feet of Office Space
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 S E C R E T
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- Investigate Establishment of Periodic Engineering Inspection
of Worldwide Agency Facilities
- Modify Building and Support Systems in Support of O.C.
Data Distribution System (Speedwire)
SD - Develop a Purification Program to Improve the Viability of
the ICS Data Base Prior to Implementation of LIMS
- Conduct a Feasibility Study and Make Recommendations for
Efficient Repair and Return of Equipment
- Develop Methods and Internal Depot Procedures Governing
the Handling, Storage, and Disposal of Hazardous Waste
Materials in Compliance with the Resource Conservation
and Recovery Act of 1976
- Establish a VM Program to Monitor Usage of Packaging
Supplies and Materiel on a Yearly Basis Including a
Reorder Cycle
- Establish a VM Program to Obtain Statistical Data on
Weight, Cube, and Number of Pieces Processed through
Preservation and Packaging Section
R&SB - Install an Automated Documents Control System
S E C R E T
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S E C R E T
A G E N D A
OFFICE OF LOGISTICS QUARTERLY PLANNING CONFERENCE
2 February 1983 - 1000 Hours
Opening Remarks
Objectives
Consolidate Agency Metropolitan Washington Area Activities
Provide Management Information on the Upgrade
Establish Procedures to Execute Payments in Accordance with
the Prompt Pay Act
Improve the Physical Environment and Quality of Food and
Service in the Executive Dining Room
Design Methods to Improve Responsiveness to Furniture Requirements
Conduct a Pilot Quality Circle Program
Closing Remarks
S E C R E T
Presenter
Daniel C. King, D/L
Daniel C. King
S2~5X1
C/PMS
D
C/SD
25X1
/PD
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