FY-80 GOALS PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00735R000100150002-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 21, 2016
• Document Release Date: August 27, 2008
• Sequence Number: 2
• Publication Date: August 5, 1980
• Content Type: MEMO

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- - ROUTING AND RECORD SHEET
SUBJECT: (optional)
FY-80 Goals Program
FROM:
Don I. Wortman
EatrEt410N
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DD/A 80-0069/11
Deputy Director for Administration
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SECRET
DD/A 80-0069/11
Z AUG 1980
MEMORANDUM FOR: Deputy Director of Central Intelligence
FROM: Don I. Wortman
Deputy Director for Administration
SUBJECT: FY-80 Goals Program
REFERENCE: Your multi-adse memo dtd 4 June 80,
same subject (ER 80-4482)
Attached are the agenda and progress reports for our
12 August 1980 Third Quarter review of the FY-1980 Goals
Program.
WIN WORTMAN
Attachments:
A. Agenda
B. Goals Progress Reports
Distribution:
0 $ 1 - DDCI Watts
1 - SA/DDCI F w/atts
1 - ER w/atts
1 - DD/A w/atts (brief.bk)
1 - ADDA w/atts (brief bk)
1 - DDA subj w/atts
1 - DD4 chrono w/o atts
1 - DIW chrono w/o atts
1 - DDO w/atts
DDA/MS~ I (5 Aug 80)
UNCLASSIFIED WHEN SEPARATED
FROM ATTAG-L ENTS
1 - DDS&T w/atts
1 - DD/NFAC w/atts
1 - Compt w/atts
1 - ODs w/atts
1 - C/ISS w/atts
1 - C/SSA-DDA
1 - C/DDA/MS w/atts (brief.bk)
1 - DDA/MS subj w/atts
2 - DDA/MS chronos (MS & TBC) w/o atts
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) CL
CIA GOALS PROGRIM
DIRECTORATE OF ADMINISTRATION
12 AUGUST 1980
AGENDA
CIA Classification Review and Information Release
85,000 Square Foot Building Update
Review of FY 78 Counseling Cases
Rotational Assignments for DDA Careerists
7
7
Office of Security Implementation of APEX
Deputy Director of Information Services
2 James H. McDonald
Director of Logistics
Don I. Wortman
Deputy Director for Administration
Don I. Wortman
Deputy Director for Administration
Director of Security
Don I. Wortman
Deputy Director for Administration
Education Courses for the Intelligence Profession Y Donald E. Smith
Director of Training
Administrative Problems Faced by Overseas Don I. Wortman
Em
loyees Deputy Director for Administration 25X1
p
While the following goals are not being briefed, progress reports have been
submitted for review:
Directorate Progress in Implementing Recent Agency-wide Personnel Management Decisions:
-- Agency-wide Vacancy Notices
-- Uniform Panel Precepts
-- SIS Senior Officer Development
Directorate Progress in Improving 1980 Annual Personnel Plan Statistics:
-- Personal Rank Assignments (PRA)
-- Retirement and Resignation Projections
Strengthen the Agency-wide Policy Coordination Role of the Office of Training:
-- Component-conducted Training Survey
-- Progress of and Implementation Plans of the Agency Language Improvement
Program
Oversee Completion of the Information Handling Task Force Study
Support and Coordination to the DDO in Development of the CRAFT Concept
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: The CIA Classification Review and Information Release Program.
Presenter:
Deputy Director of Information Services
Issues Despite the current level of resources applied to FOIA/PA and the
and mandatory classification review provisions of E.O. 12065, our
Problems: initial case backlog continues to increase. Also, the backlog of
appeals cases and the number of cases in litigation have been
steadily growing, resulting in a vicious cycle in the processing
of all cases.
As required by E.O. 12065, we must complete our systematic review
of all Agency documents 20 years of age or older by 1 December 1988.
Despite our efforts to increase productivity and the increase in
personnel working on this goal, the task remains impossible to meet.
In addition, our FY 81 budget does not include funds for our contract
reviewers working on OSS documents.
By law, the Agency Records Management Program must include scheduling
of records reviews to determine which records are permanent and
temporary. We still have a way to go to comply with the law.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: Acquire approximately 85,000 square feet of leased office and
special purpose space.
Presenter: James H. McDonald
Director of Logistics
Milestones: 1 November 1979 - GSA solicits offers, negotiates, and determines
lowest qualified bidder.
12 December 1979 - Administrator, GSA, delegates authority to DCI
to enter into lease for 85,000 square feet of office space.
13 December 1979 - C/RECD/OL awards contract to construct and lease
27 December 1979 - Builder provides initial drawings to RECD/OL.
26 March 1980 - RECD/OL finalizes specifications and drawings for
Agency required special features.
15 May 1980 - Groundbreaking and initial site clearing begins.
10 June 1980 - Builder obtains firm commitment of construction
funds and final building permits.
13 June 1981 - Building complete.
Progress All milestones have been met to date.
to Date:
Issues Building is on schedule. Contract is being monitored by RECD/OL.
and ODE,E has identifeid requirements for approximately 12,000 square
Problems: feet of space above that which was planned for this building and
we are awaiting a memorandum from OSO which will identify a require-
ment for 54 persons above their current t/o. We are exploring with
OGC the possibility of satisfying these and other space requests
by leasing up to 30,000 square feet of nearby office space.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: Emphasize rotational assignments of DDA careerists for developmental
purposes.
Presenter: Don I. Wortman
Deputy Director for Administration
Milestones: 20 June 1980 - Request data from offices to determine current status
of rotational assignments in the DDA.
15 July 1980 - Prepare analysis comparing total number of FY 79
rotationals to number of rotationals in progress as of 5/31/80.
30 September 1980 - Using the Senior Officer Development Program,
insure that sub-groups identify officers for whom rotational
assignments would be career enhancing.
Progress 18 June 1980 - Requested data from Office Directors regarding
to Date: number of careerists in their respective subgroups currently
serving on a rotational assignment.
8 July 1980 - Prepared table relating total number of FY 79
rotationals to number of officers currently on such assignment.
The bottom line of this study shows:
FY 79 In Effect 5/31/80
Intra Career Service 102 62
Inter Career Service 69 64
Total 171 126
From this "snapshot" view as opposed to the cumulative figures
reported in the APP, it appears that the directorate will most
likely equal if not exceed last year's APP figures.
Issues The official figures reported are in some instances misleading
and because careerists will appear on a machine listing as "rotational"
Problems: if their career designation does not match the career designation
of the position, when, in fact, they are performing their usual
career functions and are in that position for slotting purposes
only. On the other hand, personnel assigned to task forces or on
"detail" from their parent office are not reflected on any machine
listing. Hopefully, these "machine errors" balance each other and
the figures herein are reasonably accurate.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Assist in the implementation of the President's decision concerning
the APEX system.
Director of Security
Milestones: April 1980 - Complete APEX indoctrination film. Begin APEX
indoctrination for CIA and non-NFIB agencies.
May 1980 - APEX Seminar for Government and Industry.
June 1980 - Finalize system specifications and send out RFP's on
4C.
Progress Two OS officers acted as principals in the two APEX indoctrination
to Date: films which were completed in mid-April and which have subsequently
served as the core of APEX briefings.
As a first step in briefing CIA personnel OS sent a cable to all
overseas stations on 18 April outlining the APEX concept. We
slipped the indoctrination for representatives of non-NFIB agencies
from April to July because of scheduling problems.
The OS arranged for use of CIA facilities and actively participated
in the APEX Seminar held for 475 Community officers on 5, 6 May
and for 45 representatives of 1S industrial companies on 17 May 1980.
On 24-25.June 1980 system specifications for 4C were finalized
Building for 4C hardware. OC is studying communication li age
between the 4C center and the Community remote terminals.
have been sent to 14 vendors. Space has been identified in
at a two-day session of the Community 4C Working Group. RFP's
Issues Implementation of APEX is resource intensive for the OS. OS
and representatives attend the weekly meeting of the APEX Steering
Problems: Group, attend weekly meetings of four subgroups, chair one of
these subgroups (working out unique compartmentation problems of
OS officers work closely with and
p the APEX Control Group.
There is some concern that CIA's historical insistence on high-
level compartmenation security may come under challenge through
the Community's efforts to arrive at a consensual position for
the implementation of the APEX single system in government and
industry. There will be resource problems for some departments
in adoption of CIA's standards for personnel investigations and
physical security. CIA should and OS will insist on extraordinary
security protection for the extra sensitive intelligence
compartmented under APEX.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: Develop and conduct an education course for the Intelligence Profession.
Presenter: Donald E. Smith
Director of Training
Milestones: July 1980 - Obtain approval for the basic concept from the DCI and
the heads of each Directorate.
Progress
to Date:
Issues
and
Problems:
July 1980 - Present to the Deputy Directors a broad outline of the
concepts that will be covered in the program.
July 1980 - Estimate the resoures required to develop and conduct
the program and request supplemental staffing and funding to ensure
that the program is successful.
August 1980 - Develop an outline of the subjects that will need to
be covered during the program.
September 1980 - Meet with the DCI and the DDCI with a proposed
schedule for the course.
September 1980 - Prepare and outline the final schedule for the
course.
September 1980 - Directorates submit list of candidates for the course
in accordance with stated selection criteria.
September 1980 - Select topics, case studies, speakers, and other
items for the course.
October 1980 - Conduct the pilot running of the course.
March 1981 - Conduct a thorough assessment of the course and recommend
necessary changes thereto.
March 1981 - Following any revisions, conduct the second running
of the course.
The four Deputy Directorates have been briefed and gave their support
to the program.
- The DCI and the DDCI have approved, in broad concepts, the topics
that need to be covered in the course.
- Books and supplies have been pulled together for use in the course.
- The DDO has loaned OTR an officer to work in the program.
- The Chief of the Center for Studies in Intelligence will attend a
seminar in National and International Affairs during August to gain
further insight on the case study method of education.
OTR has been assured that funds, instructor staff, and space will be
made available.
- The Directorates will support the program by sending high potential
personnel.
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ShUIIET
CIA GOALS PROGRAM
Goal: Work with Operations, Science and Technology and NFAC Directorates
on assessing administrative problems of our employees overseas and
in assignments and develop policies to adequately
ad ress these pro lems.
Presenter: Don I. Wortman
Deputy Director for Administration
Progress The Transportation Allowance was raised from $75 to $100.
to Date:
The Mobility Incentive Pay was extended to personnel being
assigned
Temporary Lodging Allowance for assignees
foreign field was extended to 60 days.
Claimants may now receive advances of up to 80% against their
claims for lost or damaged property pending adjudication of the
full claim.
The maximum advance for consumables for personnel assigned to
designated hardship posts was raised from $1,000 to $2,500.
In response to an audit exception, a formula was developed to
simplify computation for reimbursement for personal use
Child care expenses for minor dependents while the spouse attends
Agency language or overseas orientation programs can now be
claimed up to $300 per month.
Authorization for reimbursement for drayage within the city of
assignment was expanded to include such actions as landlord
repossessions.
The Agency position paper on working married spouses was approved
in April and is now being implemented.
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CIA GOALS PROGRAM
Goal: Increase the acquisition and maintenance of foreign language
skills of Agency employees.
Presenter: N/A
Milestones: 1 Oct 1979 - Initiate new Language Incentive Program (LIP)
throughout CIA.
- Review and refine Unit Language Requirements by Directorate.
- LDC assumes responsibility for reporting to DTR on the program.
1 Feb 1980 - LDC report for FY 79 provides comparison of employees
enrolled in language training during the past three years.
13 June 1980 - OTR to provide plan to assess LIP.
1 Jul 1980 - Report on comparison of awards made under the new
program with those made in each of three prior years.
1 Jul 1980 - Prepare FY 80 estimate of cost for maintenance awards.
1 Jul 1980 - Complete development of Recorded Oral Proficiency
Examinations (ROPE) in 14 foreign languages.
15 Jul 1980 - NAPA Team begins assessment of LIP.
Quarterly plus two weeks - Report on Language Use Awards.
15 Sept - NAPA Team completes assessment of Language Incentive
Program.
Progress - All directorates have reviewed and refined Unit Language
to Date: (ULRs); NFAC awards, except for overseas, were suspended pending
review of LIP scheduled for completion in mid-September 1980.
- Completed LDC report for FY 79 which provided comparison of
employees enrolled in language training during past three years.
- Provided alternatives for assessing effectiveness of Language
Incentive Program.
- Completed report on comparison of achievement awards paid under
new program with those made in each of three prior years.
- Completed estimate of costs for maintenance awards for FY 80.
- Completed recorded Oral Proficiency Examinations (ROPE) in
fourteen foreign languages.
- Language Use Awards are reported on quarterly.
- Selected NAPA team to prepare assessment of Language Incentive
Program study begins on 14 July 1980.
Issues The Comptroller has assured that funds for Language Incentive
and Program have been factored into projections for meeting 1980
Problems: unfunded requirements.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: Conduct a study of all component training and prepare a final report.
Presenter: N/A
Milestones: February 1980 - Initiate a survey of all training conducted by
components outside the Office of Training.
March 1980 - Select for detailed scrutiny those courses which appear
to duplicate training offered by OTR.
June 1980 - Complete the research, study, and interview phases of
the study.
July 1980 - Prepare a report on findings of the survey and issue a
preliminary report to the DDA.
August 1980 - Submit the final report with recommendations to the
DDCI for approval.
Progress The research of Agency documents, regulations, and policies, and the
to Date: interviews with several personnel involved in component training have
been completed.
- A draft report, including recommendations, on the findings of the
survey has been completed.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: Directorate Implementation of Agency-wide Vacancy Notice System.
Presenter: N/A
Milestones: 6 December 1979 - EXCOM to review NAPA Working Group's recommendation
on vacancy notices.
15 January 1980 - DDCI review for approval of EXCOM recommendations.
21 February 1980 - PMAB discussion of proposed system.
16 April 1980 - Review of proposed system by EXCOM.
6 June 1980 - Issuance of policy by O/PPP$M.
10 June 1980 - DDA Review of Policy with Office Directors.
Progress DDA member of PMAB reviewed drafts and solicited comments from
to Date: DDA offices in February 1980 and again in April 1980.
DDA personally reviewed the results of the EXCOb! discussion with
his Office Directors in April 1980.
Headquarters Notice announcing new policy issued 6 June 1980 and
distributed to all DDA careerists.
On receipt of the policy, DDA brought it to each Office Director's
attention and reinforced each provision.
DDA expedited ODP implementation of electronic transmission of
vacancy notices.
Agency-wide vacancy notice system, including electronic transmission
of notices, fully implemented in the directorate on 16 June 1980.
Issues Several offices are experiencing difficulties in releasing certain
and categories of employees, such as couriers, because of lack of
Problems: replacements.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: Implement the "Uniform Panel Precepts" within the DDA.
Presenter: N/A
Milestones: 1 February 1980 - Provide DDA position on proposed "Precepts"
paper to PMAB.
15 March 1980 - Solicit Office comments on proposed "Precepts"
paper prior to EXCOM consideration.
15 April 1980 - Implement in directorate the first phase of
precepts package dealing with the Agency Personnel Evaluation
System.
15 June 1980 - Distribute EXCOM approved "Precepts" paper in
directorate.
1S July 1980 - Complete review of policies and procedures
contained in Precepts package to ensure DDA compliance and
establish new procedures where necessary for total implemen-
tation in the directorate.
Progress 29 January 1980 - PMAB met to discuss "Precepts" proposal.
to Date: DDA position on various issues was presented.
Issues
and
Problems:
11 March 1980 - DDA comments on PM\.B revised Precepts paper
submitted to D/PPP&M. These comments were based on
suggestions by DDA Office Heads.
16 April 1980 - EXCOM met with DDA in attendance to discuss
Precepts proposal.
10 June 1980 - DDCI-approved "Precepts for CIA Personnel
Evaluation Boards , Panels" distributed to each Office Director.
8 July 1980 - All policies and procedures in the "Precepts"
were fully implemented in the directorate by means of memo to
each Office Director. Each provision of the paper was analyzed
to determine where "head of Career Service" action was
required. In each instance, current procedures were reviewed
and, where necessary, amended or new procedures established to
comply with the new requirements. Where Head of Sub-Group
action was designated, the Office Directors were instructed to
take immediate action to insure total compliance. The only
provision not fully implemented in this memo concerns time-in-
grade guidelines for promotion. This item was discussed at the
8 July DDA Staff Meeting.
10 July 1980 - Following discussion of proposed time-in-grade
guidelines by DDA Office Heads the DDA approved a set of
guidelines for use throughout the directorate. These guidelines
became effective for all promotions approved after the date
of the implementing memorandum dated 11 July 1980.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: Implement the SIS Senior Officer Development Program (SODP) for
DDA careerists.
Presenter: N/A
Milestones: 15 January 1980 - Review draft proposal of Executive Development
Outline and respond appropriately to OPPP&M.
Jan - July 1980 - Participate in discussions of the proposed SODP
at appropriate forums (i.e. SIS meetings, EXCOM) ensuring that
DDA careerists and managers' interests are expressed.
1 August 1980 - Distribute approved SODP to DDA offices.
30 September 1980 - All FY 81 SODP's for the Directorate should
be completed and submitted to O/PPPEM.
Progress 7 January 1980 - Submitted memo to O/PPPF,M with directorate
to Date: comments on proposed SODP.
February - 2 July 1980 - Participated in EXCOM and SIS meetings
where proposed SODP and plans for implementation were discussed.
As a result of these meetings, DDA Office Directors have been
kept informed of the status of the SDOP and are awaiting receipt
of the approved package.
Issues DDA's ability to fully implement the SODP in the directorate is
and dependent upon receipt from OPPP&M of the instructions and approved
Problems: package. We are prepared to take immediate action upon receipt.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: Improve accuracy of retirement and resignation projections on
APP for improved personnel resource management.
Presenter: N/A
Milestones: 1 January 1980 - Identify reasons why such large discrepancies
between projections and achievements on FY 79 APP.
1 March 1980 - Investigate what methods might be utilized to
improve APP projections.
1 May 1980 - Request OPPP&M to prepare "trial runs" for projected
losses for certain DDA offices.
1 July 1980 - Receive trial runs from OPPP&M and distribute to
test offices.
30 September 1980 - Verify trial run projections against actual
losses to determine accuracy of projections. If accurate or
closer to actual than prior APP projections, request that such
projections be made for each DDA office for use on future APP's.
Progress December 1979 - Queried offices regarding differences between
to Date: projections and actual losses; research reasons given to determine
if they were "predictable". Detennined that most APP projections
are affected in some way by the "loss" projection. Noted that low
projections based on lack of foresight rather than unusual events
causing high attrition.
January-February 1980 - Researched previous APP's to determine
patterns; consulted with OTR and OPPP&M to see if computer models
could be developed to improve loss projections. Asked for
volunteer offices in DDA to act as "test offices" to see how
accurate computer projections are against actual losses.
15 April 1980 - Requested OPPPFM to develop "loss" models for
OF, OL and ODP for FY 80.
8 July 1980 - Received trial runs from O/PPP$M and distributed
to appropriate offices.
Issues Test runs received from OPPP&M are based solely on experience
and factors. Would like to see more sophisticated modeling
Problems: technique applied to see how cost-of-living annuity increases,
inflation, hiring freezes, etc. affect loss rate. Plan to
pursue this next fiscal year.
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GOALS AND PROGRESS REPORT
CIA GOALS PROGRAM
Goal: Oversee the timely and responsive completion of the efforts of
the Information Handling Task Force.
Presenter: N/A
Milestones: 4 August 1979 - Approval of Terms of Reference and Study Plan for
the Information Handling Study by EXCOM.
9 January 1980 - Interim progress report to EXCOM1.
28 May 1980 - Progress report to EXCOM outlining strategic
elements and organizational options.
30 June 1980 - Preliminary Task Force report issued to EXCOM
members and advisers.
23-24 July 1980 - EXCOM Decision-making meeting to address
organizational options.
15 August 1980 - Scheduled submission of final Report of the
Information Handling Task Force. Disestablishment of Task Force.
Progress A preliminary report has been distributed to concerned EXCOM
to Date: members. This preliminary report identifies tentative
recommendations of the Task Force as well as a study of
organizational alternatives. Since many recommendations are
impacted by organizational decisions, the Task Force has
requested resolution of organizational issues prior to finalizing
recommendations. Assuming a successful outcome of the 23-24
July meeting, the Final report should be submitted mid-August.
Issues Three of the five Task Force members will move to new assignments
and by August. The remaining two officers will remain at least
Problems: through submission of the Final Report. There may be a staffing
problem if EXCOM provides significant redirection of final Task
Force efforts.
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GOALS AND PROGRESS REPORT
Goal: Provide timely and responsive support and coordination for the
accelerated design, development, and implementation schedule
for the CRAFT concept.
Presenter: N/A
Milestone: Develop concept paper for policymakers that outlines the program
and preliminary estimates of the resources needed to bring it
into being.
Progress 5 March 1980 - Comptroller informed DDCI of the results of his
to Date: review (assisted by panel from DDO, DDSeTT, and DDA) of accelerated
CRAFT proposal. The Comptroller's recommendations included the
establishment of a CRAFT project office staffed by IMS, OS, OC,
and ODP personnel. The project office would report to DDO via C/IMS
and would immediately develop supporting data outlined in the
recommendations.
19 March 1980 - Concluding that a FY-81 budget amendment was not
possible for CRAFT, the DDCI asked DDO and DDA to revise the CRAFT
proposal as recommended by Comptroller. EXCOM was to review the
revision in May 1980 as part of FY-82 program review. Also, EXCOM
would decide the organization and process for moving ahead. DDCI
said that until a decision is made, CRAFT project office should not
be established.
14 May 1980 - Detailed CRAFT Project Proposal completed by team of
officers from IMS, ODP, OC, and OS.
21,22 May 1980 - EXCOM reviewed CRAFT in context of the FY-82 Program
and ranked an accelerated CRAFT package ($5.4M) between high guidance
and the DDCI's recommended program level.
Issues Awaiting RMS review of FY-82 Program. After RMS decision, need EXCOD4
and decision on the organization and process for moving ahead, as specified
Problems: in the DDCI memo of 19 March 1980.
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