CIA RECORDS DESTRUCTION POLICY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00895R000100010075-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: June 4, 2002
• Sequence Number: 75
• Publication Date: February 1, 1977
• Content Type: REGULATION

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RECORDS AND CORRESPONDENCE
CIA RECORDS DESTRUCTION POLICY
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a. The Archivist of the United States
must give his approval by signing a Standard Form
115, Request for Records Disposition Authority,
which identifies series of related records and,
when signed by the Archivist, constitutes the
legal authority for disposition of
these records.
b. The Senate Select Committee on
Intelligence and the House Select Committee
on Assassinations must review and clear the SF
115 and Form 139, Records Control Schedule, .
which is a more detailed version of the SF 115
and is used within CIA to implement the approved
dispositions. Procedures for this review
include a one-time (per Schedule) inspection
by the committees of CIA record series earmarked
for destruction. Legislative Counsel is negotiating
with the committees on specifics of the inspection.
(Copies of the two forms are also provided for
informational purposes to the Government Information
and Individual Rights Subcommittee of the House
Committee on Government Operations.)
c. In addition to the requirements of
paras. a and b above and of equal importance
to the authority to destroy CIA records are the
following factors:
(1) legislation such as the Freedom
of Information Act (FOIA) and the Privacy
Act (PA) ;
(2) litigation such as Federal anti-
trust suits and personal lawsuits; and
(3) matters under investigation by
dated 7 September 1977
1. Certain conditions must be met before Agency
records legally can be destroyed. These are:
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RECORDS AND CORRESPONDENCE
the Department of Justice.
Records subject to these factors are identified
when a requirement arises; however, it is
necessary to insure that they are destroyed
within safeguards that exist over and above those
covered by the Records Control Schedule.
2. Records may be destroyed as follows:
a. Records in offices may be destroyed in
accordance with approved Records Control Schedules
but additional attention must be given to those
related to the factors in para. 1 c:, bcc
(1) FOIA and PA material must be
handled. in accordance with the provisions
of the Acts and NARS requirements.. That
is, they are to be retained or destroyed
in accordance with approved disposition
instructions for the requested records, or
for the related FOIA/PA requests, which-
ever is later unless instructed otherwise
by the Information Privacy-Staff (IPS).
(2) Copies of records that relate
to litigation or Justice Department
investigations may be destroyed in accordance
with instructions in approved Records Control
Schedules if copies have been given'to OGC
and if that Office has not issued instructions
to the contrary.
When in doubt about the propriety of destroying
records, offices should complete and submit a
Form 141c, Request for Authorization to Destroy
Records in Office.
b. Records in Records Center may be destroyed
in accordance with instructions in approved Records
Control Schedules upon certification by the
component RMO that the records are not related to
pending legal or investigative matters. If there
are any questions on the records, a Form 141b,
Request for Authorization to Destroy Records in Records
Center will be forwarded through channels to OGC
for concurrence.
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RECORDS AND CORRESPONDENCE
c. Requests for concurrence to destroy
questionable records, Forms 141b and 141c, will
be forwarded to the Records Administration Branch,
ISAS through the Component and Directorate RMOs.
The Agency Records Management Officer will obtain
the concurrence of the General Counsel prior to
approving the actual destruction of such records.
3. Questions on the implementation of these
procedures should be directed to your Component Records
Management, Officer.
E. H. Knoche
Deputy Director of Central Intelligence
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