LETTER TO THE HONORABLE RICHARD HELMS FROM ELMER B. STAATS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00895R000100060022-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: January 28, 2002
• Sequence Number: 22
• Publication Date: November 2, 1967
• Content Type: LETTER

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Dear Mr. I-Te1ms:
. I have your letter a# October 3,-1967, forwarding for my approval,
in accordance with section 9 of the Records Disposal Act of July 7,
1943, 44 U.S.C. 374, a proposed #a.nancial records retirement pxogram
covering various records of the Central Intelligence Agency. -Under
the proposed pxogram, you would effect disposition o~ the related.e-
coxds pursuant to the standards set forth in the schedule a~'tex con-
. ducting your own audit o# accounts.
Since these standards axe gonexa.lly patterned after xetl.rement
standards fox simzlar recaxcls approved for other departments and agen-
cies, I concux.in their adoption. r
Comptroller General
of the United States
The Honorable Richard Helr.~s
Director, Central Intelligence Agency
Approved For Release 2002/02/19: CIA-RDP86-008958000100060022-4,
 Approved F~elease 2002/02/19 :CIA-RDP86-00800010
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Approved For Release 2002/02/19 :CIA-RDP86-008958000100060022-4
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Approved F~elease 2002/02/19 :CIA-RDP86-008000100060022-4
ORIGINAL FINANCIAL RECORDS RETIREMENT SCHEDULE
Description of Records
1. Original Headquarters and field collection
and miscellaneous disbursement records.
a. Original collection and disbursement
records including Washington and
field statements of transactions,
suppartin~ vouchers, schedules,
receipts, authorizations, and
related papers exclusive of freight,
transportation and payroll records.
2. Or_~inal Headquarters and field payroll
re. -~r.ds pertaining to salary and allowance
pay-~-nents to Agency employees,
a. _ndividual pay card or equivalent,
reflecting detailed pay, deductions
and service records.
b. ~~riginal payroll-vouchers for indigenous
employees. (Individual pay cards not
:naicatained. )
c. ~"'~riginal payroll vouchers and bond
schedules for Headquarters personnel
STATSPEC ~Lr~d field personnel.
(lndividual pay card or equivalent
maintained. )
d. Leave records, maintained independently
of pay and earning records.
(l) Pay or fiscal copy.
(a) Final leave record showing
accumulated leave o.
separation.
Destroy 56 years after date
of last entry on card~r~
Destroy after 5b years frocxi.
dates of the accounts in
which they were submitted,
Destroy I2 years after tn.e
period of account in which
they were submitted.
r~
Destroy 10 years after last
entry on card.
Approved For Release 2002/02/19 :CIA-RDP86-008958000100060022-4
 ?~ 1.; .--...
E, .
Approved F~elease 2002/02/19 :CIA-RDP86-008000100060022-4
~~:,n of tZocords ~ Disposition Instructions
gib} All other pay or fiscal copies. Destroy 3 years after audit
of related pay recaxds.
E~. _-~mc and attendance repaxts, notifica-
-:~oa~ of pexsonrel actions (exclusive of
t}-:o:;e in. Official Personnel Folders),
ayroll cantxol registers and payroll
mange slips:
-3. :.._ ~.~~al I~eadquartexs and field txansporta--
__....~ and freight records.
a. :_::: igizal numbered contracts and
~~etters of agreerim.ents an. negotiated
ontxacts covering genexal Agency
~y acurement,
~. P G sa al Service Contracts
a. ?ersona]. service contracts far
experts, consultants and part-
time employees.
.. rLClv::ntlno Records
~. Car.exal r.ccounts L?dbexs
.Destroy 2 years after audit
of xelated pay recaxds.
.. ,.x..~
Retain for 4 years aftex the period
of account. Freight ar passenger
transportation vouchers which haves
become involved in litigation ar and;
ether condition that requires the
vouchex to be retained beyond the
4 year xetention period should. be
retained for l0 years after the
period of the account.
Destroy 12 years after the.
end of the fiscal years in
~vhich the contracts were
stored in the Agency (CIA)
Records Center.
Destroy l2 years after the enci
of the fiscal year in which the
contracts `were stared in the
Agency (CIA) Records Center.
Destroy l0 years after close of
fiscal year involved.
Destroy 10 years aftex close
of fiscal year involved.
Approved For Release 2002/02/19 :CIA-RDP86-008958000100060022-4