AMENDMENTS TO THE RETENTION AND DISPOSAL STATEMENTS IN THE FEDERAL REGISTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00895R000100140006-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: March 29, 2002
• Sequence Number: 6
• Publication Date: August 8, 1977
• Content Type: LIST

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Based on Recoc e u es a
Amendments to the Retention and Disposal statements in the Federal
Register:
CIA - 4 Private Attorney Panel
Records on cleared.but never used attorneys are
destroyed 1 year after clearance is cancelled.
Records of cleared and used attorneys are
destroyed when deceased or when services are no
longer of interest whichever is earlier.
Destruction is by pulping.
Career Trainee Files
Files are retained fbr duration of the employee's
participation in the Career Training Program, then
transferred to the Office of Personnel. Official
transcripts are filed in the official personnel
folders; remaining material is incorporated into
individual's supplemental personnel (soft) file.
Unsuccessful applicant records are returned to
the Office of Personnel.
Off-Campus Instructor Applicant Files
Records are destroyed by pulping 3 years after
termination of Agency employment.
CIA - 8 Agency Training Record
AMEND: Storage: Machine listing on COM.
Retention and Disposal: Superseded COM reels are
destroyed by burning upon receipt of updated reels.
,CIA - 9 Language Learning Center Student Files
Files are cut off at completion of training; all
but final report is destroyed 90 days after cut off;
final report is destroyed 5 years after cut off.
Records are destroyed by pulping.
CIA - 10 Language Qualifications Register
Papers are destroyed by pulping and tapes are erased
upon inclusion of information in employee's official
record.
CIA - 11 Modern Language Aptitude Test Scores (MLAT)
Destroyed upon termination of Agency employment.
Unsuccessful applicant records are destroyed after
12 months. Destruction of records is by pulping.
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CIA - 12 External Training Files
Destroyed 1 year after employee completes all
course commitments. Destruction by pulping.
CIA - 13 Guest Speakers
Records are destroyed by pulping when Agency no
longer has interest in speaker.
CIA - 14 Equal Employment Opportunity Complainant Records
Cases resolved within Agency are destroyed by
pulping after resolution of case.
CIA - 15 Emplgyee Grievance Folders
Closed cases involving litigation or those
establishing precedence of policy are permanent.
Closed routine cases are transferred to Records
Center for 10 years and returned for review by
custodian for cases selected for further retention
and inclusion with other permanent cases. Those
no longer needed are destroyed by pulping. Index
cards assume disposition of case files. File
system logs for assigning case numbers are permanent.
CIA - 24 Supplemental Personnel(Soft) Files
Upon intra-Agency transfer, transfer file to gaining
component personnel office. Upon separation from
Agency, transfer material for inclusion in Official
Personnel Folder to Office of Personnel, maintain
remaining file 6 months and destroy. Destruction
is by pulping.
CIA -- 27 Supplemental Personnel (Soft) Files
Upon intra-Agency transfer, transfer file to gaining
component personnel office. Upon separation from the
Agency, maintain in Division for 2 years then transfer
material-for inclusion in Official Personnel Folder
to Office of Personnel; hold remaining file 6 months and
destroy. Destruction is by pulping.
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CIA - 32 Consultant and Independent Contractor Records
Records are destroyed by pulping 75 years after birth
of individual or 60 years after date of earliest
document.
CIA -- 38 Congressional Liaison Records
Records for which OLC is office of record are permanent.
Non-record or temporary items are cut off annually,
transferred to Records Center, recalled.after 5 years
and screened for selected files which are incorporated
into permanent records. Residual material is destroyed
by pulping.
CIA -- 39 Publications About CIA
Permanent.
CIA ~ 40 CIA Authors File
Records destroyed when obsolete or no longer needed
by pulping.
CIA - 43 Briefing Program File
Destroy 5 years after cut--off. Cut off at end
of each calendar year. Screen. Destroy duplicate
copies and housekeeping records. Maintain remainder
in current file area for 5 years and destroy.
Destruction by pulping..
CIA - 44 Foreign Map Sources Files
Destroy data on individual source when procurement
action is complete or source potential is ended.-
Destruction by pulping.
CIA = 46 Academic Relations File
Documentation containing- --
biographic information on scholars with whom the
Deputy Director of Intelligence maintains contact
for the purpose of exchanging research and analysis
are reviewed every 2 years and records are destroyed
on individuals no longer associated with the program.
Destruction is by pulping. _
CIA - 47 Professors and Placement Officers of Selected Colleges
Review annually and destroy records on individuals
no longer associated with the activity. Destruction
is by pulping.
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CIA - 58 Inspector General Research. Records
CIA - 59. Unsolicited Correspondence from the General Public
dressed to the Director or Deputy Director of
Central Intelligence
Subject file of substantive correspondence requiring
action beyond acknowledgement reply is permanent.
Routine correspondence and acknowledgments are
reviewed at .2 year intervals and destroyed by pulping
when no longer neede, or destroyed 5 years after
original contact ifIJinterest activated within 5 years,
or incorporated into Subject file if interest is
activated and case warrants. Employment applications:
originals referred to Office of Personnel; duplicates
so noted and files cut off annually and destroyed
by pulping when-2 years old.
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