DD/S REPORTING SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-00964R000200010081-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 12, 2016
• Document Release Date: May 1, 2002
• Sequence Number: 81
• Publication Date: May 20, 1965
• Content Type: MF

Approved For Mase 2002/05/i'7`'tlACPbk6-00964Fd0200010081-6
20 Ma.j 19()5
MEMORANDUM FOR: Division and Chiefs, Of? ice of Par-;nrtel
DD/ S Report i.r .,, Syr cm
SUBJECT
!FENCE DD/S Adminisl.rativ Instiucti~ r, No. 65-7 ctci may
some sub jec'
1. A copy of reference attached for yf sir inf oraat on t:-,,l
guidance. This memorandum coi fain- additions.' 7.nstrzc4.ic,r:s concernin;.
the application ,f the new DDj 3 resorting cyst, ra in the Office Fo
sonnel .
2. Each of you Is respo; sibl(. for ensuri:.: that i te^:m-. which shot: L.d
be reported to Vie Deputy Dirf --tor for Support are reported to my office,
preferably in writing and in t for. suitable 0-r ?r incorpora' ion in an
overall Office of Personnel report to the Dcpu y Director i'or Support.
Until experience has provided more specific Eu defines, I :;ugEest that
you err on the side of includ; ng Ii ems of ques::ionable significance for
weekly reporting purposes and of t.eating'as "'lash" items those which
itj your judgment be eithe- "u.r.:ent" or "perishable." Ire Executive
Assistant to the Director of ?ersornel will se -ve as the point
for receiving, consolidating, 4.nd orwardin ; y-or items to. the Office
of the Deputy Director for Sub port .
3. The new DDS r `portio g s:, tern elimina the need for sendi.n-
to the Deputy Director for Su ypo.t t the monthly reports which have pre-
viously been compiled by the '" _ans and Review staff. Fiowe.ver, 1 believe
that these reports have servel an xtreaely us ful purpose in keeping
you infox ied on various activ. Lies and develop .ents. ' e "xecutive
Assistant therefore will extra ct f ;?om the week v and "fl_n `h" reports
items of irnport*nce and inter st a id will disc r d.nate .:f-i? :,,: to -u in
a bi-monthly retort . You. wil . aln?> receive co -lies of special reports
submitted to the Deputy Director f )r Su4,nort.
25X1
Lt irecto of Personnel
Attachment
.Pets Special P~ .~: ~~ rn . utn 1110.
Group 1
Fxclude.t f, _ aut or at i ;
17
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 Approved For ase 2002/05~fi~: Pt/ f P86-00964 02000100P)65 05-.
"MANAGEMENT DD/S ADMINISTRATIVE
IS May 1965 INSTRUCTION No. 6 -7
DD/S REPORTING SYSTEM
RESCISSION: DD/S Administrative Instruction No. 65-5, 7 May 1965
1. The Director has emphasized his very strong desire that each Deputy
Director present a positive and current report at least once a week on the sig-
n;!icant activities of each of his Offices. A negative report is required if there
'1av; c been no significant activities worthy of reporting. (He thinks that this should
ix a rare exception.) The purposes of these reports are (a)4o keep the Director
currently informed in some detail of what is going on in each Office of the Agency,
and (b) to demonstrate to all employees at all levels that he is very much inter
e-_ted in what they are doing and to assure them tit he Is, through this reporting
stem, aware of their activities and contributions to the Agency. The Director
attaches considerable importance to the latter aspect of the reporting system.
2. 1 am mindful of the burden which a multiple reporting system imposes
upon the Offices and wish to streamline the system to the extent possible so that
nie series of reports will serve the purposes of the DD/S as well as the Director.
'l',, this end and effective immediately, all present periodic reports will be dis-
:-rt.inued and the reporting system outlined below will apply.
a. "Flash " Reports - Each Office will report by 3 p.m. on any day any
item which because of its urgency or import ance should be promptly brought
to the attention of either the DD/S or the Director . Such reports should also
Include "perishable" items which are of primary interest because of their
timeliness. They should be submitted in writing and should be as brief and
concise as possible. At the same time, they should be complete and answer
any questions which the report itself might raise. Late items which cannot
make the 3 p.m. deadline should be submitted by telephone so as to be avail-
able to the DD/S not later than 8:30 a.m. the following morning (This may
apply particularly to DD/S Offices not located in the Headquarters building.)
Oral reports are expected to be as brief, concise, and complete as though
they were written.
b. Weekly Reports - Weekly reports should Include a brief, concise,
and complete summary of the significant activities which are worthy of
S-E-C-R-E-T
do-..9.od-9 end
I tNt dKin+ t,o?.o..
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 Approved For ease 2002/0J/11J_LCJQ: JtDf 86-00964 0200010081-6
bringing to the attention of either the DD/S or the Director and should be
submitted in accordance with the following schedule:
Monday
Tuesday
Wednesday
Thursday
Friday
Office of Security
Office of Communications
Office of Logistics
Office of Medical Services
Office of Training
c. Special Reports - Special reports pwjsublects, functions, or activi-
ties which require more comprehensive treatment and therefore do not 1
t1 emselves to either the "flash" or a weekiv reports should X_1ubmitted
periodically by each Office as an attachment to the vpekl report. l expect
ea Office Head to submit a special report on some appropriate subject
about once a mouth. The objective should be to render a series of compre-
hensive special reports on all of the major activities or problems with which
each Office is concerned in the course of a twelve -month period.
3. If we in the Support Directorate are careful and conscientious in prepar-
ing these reports, this will give us an opportunity which we have not heretofore
had to keep the Director apprised of the importance of the Support function and
the major contribution which it makes to the over-all Agency effort. I shall ex-
pect each Office Head to give his personal attention to this reporting system and
to ensure that it accomplishes the purposes intended.
25X1
L. K.WHITB
Deputy Director
for Support
a[wo
ro..
}"r
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 Approved For Release 2002/05/17 : CIA-RDP86-00964FM 0200 10081-6
SUGGESTED HIGHLIGHTS - Insurance Branch 5/27/65
1. The "Open Period" for DENTA will close 5/31/65 for Headquarters
personnel and 6/30/65 for Overseas personnel. As of 5/26/65, 539
new applications and 20 changes have been received and processed.
2. The "Open Period" for PAMA will be 1 through 30 June 1965 for
Headquarters and 1 June through 31 July 1965 for Overseas. The premium
rate will be increased from $6. 85 to $7. 90 per covered parent effective
1 June 1965. 832 new IBM payment books, reflecting the new premiums,
STATINTL
have been reviewed by the IB personnel and forwarded to subscribers.
The HN is being distributed
(a) The hospital and medical benefits under Contract Hospitalization
will be increased to the same coverage as that offered under the
FEHBA Association Plan (High Option) effective 8/1/65. The
employees' contributions will be increased as follows:
Bi-Weekly
Mom
From To Fro
m To
Single .79
$1.02 $1.7
0 $2.21
Family 3.09
3.98 6.7
0 8.63
(b) The maximum benefit for Major Medical will be increased from
$10, 000 to $20, 000, the allowance for the physician's fee for
maternity benefits (normal delivery) will be, increased from $80. 00
to $100. 00, daily hospital room and board rate from $20. 00 to
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 Approved For Release 2002/05/17 : CIA-RDP86-00964R000200010081-6
$25. 00, and the surgical schedule will be broadened to provide
better reimbursement for such procedures as excision of small and
large tumors, repair of small wounds, bone fractures, blood
transfusions. circumcision of newborn, dilation and curettage
(not pregnancy connected), etc.
4. A new Flight and Accident Policy (FAP) is now being offered to employees
of the Agency to replace the Flight Plan and TRAVEL-MATIC policies,
effective May 1, 1965. As of 5/26/65, fifty applications have been
received and processed. A
notice has beerSTATINTL
written and will be published in the near future. This policy provides
24 hour basic coverage for injuries sustained while the insurance
in force. It covers accidents occurring in the course of business or
pleasure anywhere in the world. Injuries sustained on a plane would be
limited to passengers (not pilot or crew member), which plane is being
flown for the primary purpose of transporting passengers. The minimum
coverage i&J$lSO_;-UOU-.-Yhe ppremiurfn is 840 per , 000. The policy
covers accidental loss of life, limb or sight, as well as a total die-
ability feature for the principal insured where lass of life, limb or
sight is not applicable. The exclusions are suicide; loss caused by
war or sustained while in an armed service. Coverage for wife and/or
children can also be purchased, provided employee is insured; wife
$25, 000 or $50, 000; children $10, 00 each--premium 840 per $1, 000.
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 Approved For Release 2002/05/17 : CIA-RDP86-00964R000200010081-6
A War Coverage supplement is available provided employee
has purchased the Basic Coverage and may not be added after
purchase of Basic Coverage. (Exception: Those employees who now have
raw . nw.i Mry FLITE PLAN, or TRAVEL-MATIC, which will expire between now and
May 1, 1966, may purchase War Coverage to cover them through the
expiration date of the FLITE PLAN or TRAVEL-MATIC.) War coverage
vailable in two amounts, $Z5, 000 and $50, 000. The premium is 96W
per $1, 000. This supplement to the basic coverage guarantees to pay
the stated amount for death, dismemberment or disability from all
but natural causes. It procides protection against accidents, war
risks, riot, insurgency, guerrilla activity, disasters, endemic
diseases, and environmental hazards; also has a permanent disability
ause.
EXCLUSIONS: Suicide, except in the face of immediate
threat of death or torture by another person; active armed conflict
between any two or more major powers (limited to USA, UK, France,
USSR and Communist China), acting independently or as United
Nations participants; and a pilot or member of the crew of an
at rc raft.
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Approved For Release 2002/05/17 : CIA-RDP86-00964R000200010081-6