REVISION OF SUBCHAPTER H - UTILIZATION AND DISPOSAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-01019R000100130010-0
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 14
• Document Creation Date: December 14, 2016
• Document Release Date: February 5, 2003
• Sequence Number: 10
• Publication Date: March 26, 1970
• Content Type: REGULATION

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WASHINGTON, D. C. 20405
March 26, 1970
FEDERAL PROPERTY MANAGEMENT REGULATIONS
AMENDMENT H- 52
TO Heads of Federal Agencies
SUBJECT: Revision of Subchapter H - Utilization and Disposal
1. Purpose., This amendment transmits new pages to Subchapter H -
Utilization and Disposal, concerning the identification of unneeded
Federal real property.
2. Effective date. This amendment is effective April 10, 1970.
3. Explanation of changes. This amendment of Part 101-47 implements
section 2 of Executive Order 11508, dated February 10, 1970. The
significant changes are:
a. Subpart 101-47.8, Identification of Unneeded Federal Real Property,
is added.
(1) Section 101-47.800 is added to set forth the responsibilities
O of the Administrator of General Services and the heads of executive
agencies in accomplishing the functions contained in section 2. It also
prescribes that, for the present, the application of this subpart shall
be limited to fee-owned real properties and supporting leaseholds and
lesser interests located within the States of the United States, 'the
District of Columbia, the Commonwealth of Puerto Rico, and the Virgin
Islands.
(2) Section 101-47.801. is added to prescribe the standards to be
used in identifying unneeded Federal real property.
(3) Section 101-47.802 is added to prescribe procedures to be
followed by executive agencies in reviewing their real property holdings
and to provide for General Services Administration surveys of such holdings.
It should be noted that ? 101-47.802(a)(3)(iii) provides that, whenever
feasible, an executive agency relocate its facilities when it is determined
the present property is not being put to its optimum use. The President
has endorsed legislation which will include authority for use of receipts
from sales of Federal surplus real property to accomplish such relocation.
b. Section 101-47.4914 is added to illustrate Executive order 11508.
A
ROBERT L. KUNZI
Administrator of General Services
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Remove Pages
FILING INSTRUCTIONS AND NOTES
Insert F'ages
ix Contents of Subchapter H ix Contents of Subchapter H
4737 4',37-4741
4795-4796 4795-4798
(a) On each page appears the number and date (month and year) of
the FPMR Amendment which transmitted it.
(b) Retention of FPMR Amendments and removed pages will pro-
vide a history of FPMR issuances and facilitate determining which regu-
lations were in effect at particular times.
(c) Arrows printed in the margin of a page indicate material
changed, deleted, or added by the FPMR Amendment cited at the bottom
of that page. Where insertion of new material results in shifting of un-
changed material on following pages, no arrows will appear on such
pages but the FPMR Amendment transmitting such new pages will be
cited at the bottom of each page.
r--"- or *f --Line on which change begins.
or -*-J -Line on which change ends.
-a- or -a- -Line on which change both begins and ends.
or -o-- -Opposite a blank space, indicates deletion
of a division of material (section, sub-
section, or paragraph).
(d) In the numbering system, all FPMR material is preceded by
digit 101-. This simply means that it is Chapter 101 in Title 41 of the
Code of Federal Regulations. It has no other significance. The digit(s)
before the decimal point indicates the part; the digits after the decimal
point indicate, without separation, the subpart and section, respectively,
the latter always in two digits; and the digit(s) after the dash indicates
the subsection. For example:
CHAPTER PART
f
0.0
101 - 3.
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101-47.503-3 Abandonment or destruction
without notice.
Subpart 101-47.6-Delegations
101-47.600 Scope of subpart.
101-47.601 Delegation to Department of
Defense.
101-47.602 Delegation to the Department
of Agriculture.
101-47.603 Delegation to the Department
of the Interior.
101-47.604 Delegation to the Department
of the Interior and the De-
partment of Health, Edu-
cation, and Welfare.
Subpart 101-47.7-Conditional Gifts of Real
Property to Further the Defense Effort
101-47.700 Scope of subpart.
101-47.701 Offers and acceptance of con-
ditional gifts.
101-47.702 Consultation with agencies.
101-47.703 Advice of disposition.
101-47.704 Acceptance of gifts under
other laws.
F Subpart 101-47.8-Identification of Unneeded
Federal Real Property
101-47.800 Scope of subpart.
101-47.801 Standards.
101-47.802 Procedures.
L. Subparts 101-47.9-101-47.48 (Reserved)
Subpart 101-47.49-Illustrations
101-47.4900 Scope of subpart.
101-47.4901 1Reserved. 1
101-47.4902 Standard Form 118, Report
of Excess Real Property.
101-47.4902-1 Standard Form 118a, Build-
ings, Structures, Utilities.
and Miscellaneous Facili-
ties.
101-47.4902-2 Standard Form 118b, Land.
101-47.4902-3 Standard Form 118c, Related
Personal Property.
101-47.4902-4 Instructions for the prepara-
tion of Standard Form 118.
and Attachments, Stand-
ard Forms 118a, 118b, and
118c.
101-47.4903 GSA Form 1100, Report of
Surplus Real Property Dis-
posals and Inventory.
101-47.4903-1 [ Deleted 1
101-47.4904 GSA Form 1334, Request for
Transfer of Excess Real
Property and Related Per-
sonal Property.
101-47.4904-1 Instructions for preparation
of GSA Form 1334, Request
for Transfer of Excess Real
Property and Related Per-
sonal Property.
101-47.4905 Extract of statutes authoriz-
Ing disposal of surplus real
property to public agencies.
101-47.4906 Sample notice to public
agencies of surplus deter-
mination.
101-47.4906-1 Sample letter for transmis-
sion of notice of surplus
determination.
101-47.4906a Attachment to notice sent to
zoning authority.
101-47.4906b Paragraph to be added to
letter sent to zoning
authority.
101-47.4907 List of Federal real property-
holding agencies.
101-47.4908 Bureau of the Budget Circu-
lar No. A-2.
101-47.4909 Memoranaum of the Presi-
dent dated May 21, 1956.
101-47.4910 Field offices of Department of
Health, Education, an d
Welfare to receive notices
of availability.
101-47.4911 Outline for explanatory state-
ments for negotiated sales.
101-47.4912 Field offices of Department of
the Interior, Bureau of
Outdoor Recreation.
101-47.4913 Outline for protection and
maintenance of excess and
surplus real property.
101-47.4914 Executive Order 11508.
FEDERAL PROPERTY MANAGEMENT REGULATIONS
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FEDERAL REAL PROPERTY
101-47.801 (b)(10)
Subpart 101-47.8-Identification of
Unneeded Federal Real Property
? 101-47.800 Scope of subpart.
This subpart is designed to implement
section 2 of Executive Order 11508 (see
? 101-47.4914) which provides that the
Administrator of General Services shall
(a) establish uniform standards and pro-
cedures for the identification of property
that is not utilized, is underutilized, or
is not being put to its optimum use; (b)
survey property holdings of all executive
agencies to identify any such properties
in those categories; and (c) report any
properties so identified which, in the
judgment of the Administrator, should
be reported as excess property. Section 2
of Executive Order 11508 also provides
that the heads of executive agencies shall
conform their policies, regulations, and
practices to the provisions of the stand-
ards and procedures established by the
Administrator of General Services. The
terms "executive agency," "property,"
and "excess property" as used in this
subpart are defined in Executive Order
11508. The provisions of this subpart are
presently limited to fee-owned properties
and supporting leaseholds and lesser
interests located within the States of the
United States, the District of Columbia,
the Commonwealth of Puerto Rico, and
the Virgin Islands. The scope of this sub-
part may be enlarged at a later date to
include properties in additional geo-?
graphical areas and other interests in
property.
E1101-47.801 Standards.
Each executive agency shall use the
following standards in identifying un-
needed Federal property.
(a) Definitions.-(1) Not utilized. "Not
utilized" means an entire property or
portion thereof, with or without im-
provements, not occupied for current
program purposes of the accountable
executive agency, or occupied in care-
taker status only.
(2) Underutilized. "Underutilized"
means an entire property or portion
thereof, with or without improvements :
(1) Which is used only at irregular
periods or intermittently by the account-
able executive agency for current pro-
gram purposes of that agency; or
(ii) Which is used for current program
purposes that can be satisfied with only
a portion of the property.
(3) Not being put to optimum use.
"Not being put to optimum use" means
an entire property or portion thereof,
with or without improvements, which:
(i) Even though utilized for current
program purposes of the accountable
executive agency is of such nature or
value, or is in such a location that it
could be utilized for a different signifi-
cantly higher and better purpose; or
(ii) The costs of occupying are sub-
stantially higher than would be appli-
cable for other suitable properties that
could be made available to the account-
able executive agency through transfer,
purchase, or lease with total net savings
to the Government after consideration
of property values as well as costs of
moving, occupancy, and efficiency of
operations.
(b) Guidelines. The following general
guidelines shall be considered by each
executive agency in its annual review
(see ? 101-47,802):
(1) Is the property being put to its
highest and best use?
(i) Consider such aspects as surround-
ing neighborhood, zoning, and other en-
vironmental factors; and
(ii) Is present use compatible with
State, regional, or local development
plans and programs?
(2) Are operating and maintenance
costs excessive?
(3) Will contemplated pro g r a m
changes alter property requirements?
(4) Is all of the property absolutely
essential for program requirements?
(5) Will local zoning provide sufficient
protection for buffer zones thereby
enabling the release of a portion of the
property?
(6) Are buffer zones kept to an abso-
lute mifiimum?
(7) Is the present property inadequate
to serve contemplated future programs?
(8) Can net savings be realized through
relocation considering property values,
costs of moving, occupancy, and in-
creased efficiency of operations?
(9) Have developments on adjoining
nonfederally owned land or public access
or road rights-of-way granted across
the Government-owned land rendered
the property or any portion thereof un-
suitable or unnecessary for program
requirements?
(10) If Federal employees are housed
in Government-owned residential prop-
erty, I
can the local market provide the ~-J
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REAL PROPERTY
101-47.801(b)(io)
necessary housing and other related
services, thereby enabling the Govern-
ment-owned housing area to be released?
(11) Can the land be disposed of and
program requirements satisfied through
reserving rights and interests to the
Government in the property released?
(12) Is a portion of any property being
retained primarily because the present
boundaries are marked by the existence
of fences, hedges, roads, and utility
systems?
(13) Is any land being retained merely
because it is considered undesirable
property due to topographical features or
encumberances for rights-of-way?
(14) Is land being retained merely be-
cause it is landlocked?
(15) Is there land, or space in Govern-
ment-owned buildings, which can be
made available for utilization by others
on a temporary basis?
? 101-47.802 Procedures.
(a) Executive agency annual review.
Commencing with fiscal year 1971, each
executive agency shall make an annual
review of its property holdings, which
review, to the extent of the properties
covered by the review, also shall con-
stitute compliance with the annual re-
view requirements of BOB Circular No.
A-2, revised (see ? 101-47.4908).
(1) In making such annual reviews,
each executive agency shall use the
standards set forth in ? 101-47.801 in
identifying property that is not utilized,
s underutilized, or is not being put to
its optimum use.
(2) A written record of the review of
each individual facility shall be pre-
pared, and a copy of the review record
shall be made available to the GSA sur-
vey representative at the time of the
survey of each individual facility. The
written review record shall contain com-
ments relative to each of the above
guidelines.
(3) Each executive agency shall, as
a result of its annual review, determine,
in its opinion, whether any portion of
its property is, not utilized, is under-
utilized, or is not being put to optimum
use. With regard to each property, the
following actions shall be taken:
(i) When the properly or a portion
thereof is determined to be not utilized,
the executive agency shall :
(A) Initiate action to release the prop-
erty; or
(ii) Hold for a foreseeable future pro-
grain use upon determination by the
head of the executive agency. Such deter-
mination shall be fully and completely
documented and the determination and
documentation kept available for GSA
review (see ? 101-47.802(b) (3) (ii) (B) ).
If property of this type which is being
held for future use can be made available
for temporary use by others, the exec-
utive agency shall notify the appropriate
regional office of GSA before any permit
or license for the use is issued to another
Federal agency or before any out-lease
is granted by the executive agency. GSA
will advise the executive agency whether
the property should be permitted to an-
other Federal agency for temporary use
and will advise the executive agency the
name of the Federal agency to whom the
permit shall be granted.
(ii) When the property is determined
to be underutilized, the executive agency
shall:
(A) Limit the existing program to a
reduced area and initiate action to re-
lease the remainder; or
ZB) Shift present use imposed on the
property to another property so that re-
lease action may be initiated for the
property under review.
(iii) When, based on an indepth study
and evaluation, it is determined that the
property is not being put to its optimum
use, the executive agency shall relocate
the current program whenever a suitable
alternate site, necessary funding, and
legislative authority are available to ac-
complish that purpose. When the site,
funding, or legislative authority are not
available, a special report shall be made
to the appropriate regional office of GSA
for its consideration in obtaining possible
assistance in accomplishing relocation.
(b) GSA survey. Pursuant to section
2(2) of Executive Order 11508, GSA will
conduct, on a continuing basis, a survey
of real property holdings of all executive
agencies to identify properties which, in
the judgment of the Administrator of
General Services, are not utilized, under-
utilized, or not being put to their opti-
mum use.
(1) Surveys by GSA of the real prop-
erty holdings of all excutive agencies will
be conducted by officials of the regional
offices of GSA for the property within
the geographical area of each region.
(i) The head of the field office of the
agency having accountability for the fa-
cility will be notified in advance of a
scheduled GSA survey and furnished at
that time with copies of these regulations.
FEDERAL PROPERTY MANAGEMENT R E G U L A T I O N S
4738 (AMENDMENT H-52, MARCH 1970)
D
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FEDERAL REAL PROPERTY
0
(ii) The head of that field office shall
arrange for an appropriate official of the
executive agency having necessary au-
thority, and who is sufficiently knowl-
edgeable concerning the property and
current and future program uses of the
property, to be available to assist the
GSA representative in his survey.
(2) Upon completion of the survey by
the GSA representative, preliminary
findings will be discussed with the exec-
utive agency official designated pursuant
to ? 101-47.802(b) (1). When completed,
a copy of the GSA survey report will be
provided to that official.
(3) To facilitate the GSA survey,
executive agencies shall:
(i) Cooperate fully with GSA in its
conduct of the surveys; and
(ii) Make available to the GSA sur-
vey representative records and informa-
tion pertinent to the description and to
the current and proposed use of the
property such as:
(A) Brief description of facilities
(number of acres, buildings, and sup-
porting facilities) ;
(B) The most recent utilization report
or analysis made of the property includ-
:tng the written record of the annual
review made by the agency, pursuant to
? 101-47.802(a), together with any sup-
porting documents;
L (c) Maps, drawings, and lay-out plans;
(D) Plans of use; and
101_47.801(b)(5)
(E) Agency use criteria.
(4) Upon receipt of notification of the
pending GSA survey, the executive agen-
cy shall initiate action immediately to
provide the GSA representative with an
escort into classified or sensitive areas or
to inform that representative of steps
that must be taken to obtain necessary
special security clearances or both.
(5) A copy of the completed GSA sur-
vey report will be forwarded by the GSA
regional office to the GSA Central Office.
If the GSA survey report contains a
finding that the property is not utilized
or is underutilized, or is not being put to
its optimum use, and if the Administrator
of General Services agrees with such
findings, he will solicit the comments and
recommendations of the head of the
executive agency in an attempt to reach
an accord as to whether the property
should be retained or reported as excess
by the executive agency. When the Ad-
ministrator of General Services con-
cludes that the property should be re-
ported as excess for disposition by GSA
under the provisions of the Federal
Property and Administrative Services
Act of 1949, as amended, and fails to
obtain the concurrence of the head of the
executive agency to such action, the Ad-
ministrator of General Services will make
a report to the President through the
Property Review Board as prescribed in
sections 2(3) and 3 of Executive Order
11508.
D
FEDERAL PROPERTY MANAGEMENT REGULATIONS
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ers, vagrants, etc., which require extra or
special protection measures. This has usu-
ally been taken care of by staffing with
additional guards so that the "buddy system"
of patrolling may be used. In such cases,
the use of sentry dogs should be considered
in arriving at the appropriate method of
offsetting the need for additional guards, as
well as possible reductions in personnel. If
it is determined to be in the Government's
interest to use this type of protection, advice
should be obtained as to acquisition (lease,
purchase, or donation), training, use, and
care, from the nearest police department
using sentry dogs. When sentry dogs are
used, the property should be clearly posted
"Warning-This Government Property Pa-
trolled by Sentry Dogs."
C. Maintenance Standards. The follow-
ing standards or criteria are furnished as
a guide in connection with the upkeep of
excess and surplus real properties:
1. Temporary Type Buildings and Struc-
tures. Temporary buildings housing per-
sonal property which cannot be readily re-
moved to permanent type storage should be
maintained only to the extent necessary to
protect the personal property. Vacant tem-
porary structures should not be maintained
except in unusual circumstances.
2. Permanent Type Buildings and Struc-
tures.
(a) No interior painting should be done.
Where exterior wood or metal surfaces re-
quire treatment to prevent serious deteriora-
tion, spot painting only should be done when
practicable.
(b) Carpentry and glazing should be lim-
ited to: work necessary to close openings
against weather and pilferage; making nec-
essary repairs to floors, roofs, and sidewalls
as a protection against further damage:
shoring and orating of structures to preclude
structural failures; and similar-operations.
(c) Any necessary roofing and sheet metal
repairs should, as a rule, be on a patch basis.
(d) Masonry repairs, including brick, tile,
and concrete construction, should be under-
taken only to prevent leakage or disinte-
gration, or to protect against imminent
structural failure.
(e) No buildings should be heated for
maintenance purposes except in unusual
circumstances.
3. Mechanical and Electrical Installations.
These include plumbing, heating, ventilat-
ing, air conditioning, sprinkler systems, fire
alarm systems, electrical equipment, eleva-
tors, and similar items.
(a) At facilities in inactive status, main-
tenance of mechanical and electrical installa-
tions should be limited to that which is
necessary to prevent or arrest serious deteri-
oration. In most cases, personnel should
not be employed for this work except on a
temporary basis at periodic intervals when
it is determined by inspections that the work
is necessary. Wherever possible electrical
systems should be deenergized, water
drained from all fixtures, heat turned off,
and buildings secured against unauthorized
entry. Sprinkler systems should be drained
during freezing weather and reactivated
when danger of freezing has passed.
(b) At facilities in active status, such
as multiple-tenancy operations, equipment
should be kept in reasonable operating con-
dition. Operation of equipment to furnish
services to private tenants, as well as the
procurement of utility services for distribu-
tion to tenants, should be carried on only
to the extent necessary to comply with lease
or permit conditions, or in cases where it
is impracticable for tenants to obtain such
services directly from utility companies or
other sources.
(c) At facilities where elevators and/or
high-pressure boilers and related equipment
are in operation, arrangements should be
made for periodic inspections by qualified
and licensed inspectors to insure that
injury to personnel, loss of life, or damage
to property does not occur.
(d) Individual heaters should be used,
when practicable, in lieu of operating heat-
ing plants.
4. Grounds, Roads, Railroads, and Fenc-
ing.
(a) Maintenance of grounds should be
confined largely to removal of vegetation
where necessary to avoid fire hazards and to
control poisonous and noxious plant growth
in accordance with local and State laws and
regulations; plowing of fire lanes where need-
ed; and removal of snow from roads and
other areas only to the extent necessary to
provide access for maintenance, fire protec-
tion, and similar activities. Wherever prac-
ticable, hay crops snouia be sold to the
highest bidders with the purchaser perform-
ing all labor in connection with cutting and
removal. Also, agricultural and/or grazing
leases may be resorted to, if practicable, as
other means of reducing the cost of grounds
maintenance. Any such leases shall be sub-
ject to the provisions of ? 101-47.203-9 or
? 101-47.312.
FEDERAL PROPERTY MANAGEMENT REGULATIONS
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PART 101-47 UTILIZATION AND DISPOSAL OF
REAL PROPERTY
(b) Only that portion of the road network
necessary for firetruck and other minimum
traffic should be maintained. The degree to
which such roads are to be maintained
should be only that necessary to permit
safe passage at a reasonable speed.
(c) Railroads should not be maintained
except as might be required for protection
and maintenance operations, or as required
under the provisions of a lease or permit.
(d) Ditches and other drainage facilities
should be kept sufficiently clear to permit
surface water to run off.
(e) Fencing, or other physical barrier,
should be kept in repair sufficiently to afford
protection against unauthorized entry.
5. Utilities.
(a) At inactive properties, water systems,
sewage disposal systems, electrical distribu-
tion systems, etc., should be maintained only
to the extent necessary to provide the mini-
mum services required. Buildings or areas
not requiring electrical service or water
should be deenergized electrically and the
water valved off. Utilities not in use, or which
are serving dismantled or abandoned struc-
tures, should not be maintained.
(b) At active properties, water supply,
electrical power, and sewage disposal facili-
ties frequently must be operated at rates
much below designed capacities. Engineer-
ing studies should determine the structural
and operating changes necessary for maxi-
mum economy. Where leakage is found in
water distribution lines, such lines may be
valved off rather than repaired, unless neces-
sary for fire protection or other purposes.
(c) Where utilities are purchased by con-
tract, such contracts should be reviewed to
determine if costs can be reduced by revision
of the contracts.
6. Properties to be Disposed of as Salvage.
No funds should be expended for mainte-
nance on properties where the highest and
best use has been determined to be salvage.
D. Repairs. Repairs should be limited to
those additions or changes that are necessary
for the preservation and maintenance of the
property to deter or prevent excessive, rapid,
or dangerous deterioration of obsolescence
and to restore property damaged by storm,
flood, fire, accident, or earthquake only
where it has been determined that restora-
tion is required.
E. Improvements. No costs should be in-
curred to increase the sales value of a prop-
erty, and no costs should be incurred to
make a property disposable without the
prior approval of GSA. (See ? 101-47.401-5.)
FEDERAL PROPERTY MANAGEMENT REGULATIONS
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? 101-47. 4914 Executive O:rder 11508
(a) Page 1 of Executive Order 11508
Executive Order 11508
PROVIDING FOR THE IDENTIFICATION OF UNNEEDED FEDERAL
REAL PROPERTY
WHEREAS proper management and use of the Nation's resources
require a continuing and critical review of real property held by the
Federal government in order to insure that each such property is
promptly released by the agency concerned for appropriate disposition
whenever changing program requirements of the agency, or other
considerations, obviate the need of the agency for such property; and
WHEREAS existing law, including the Federal Property and .Ad-
ministrative Services Act of 1949, as amended (hereinafter referred
to s "the Act"), authorizes the President to prescribe property utili-
zation and disposal policies consistent with and deemed necessary to
effectuate its provisions; and
WHEREAS I have determined that it would be in the public inter-
est to enunciate a uniform policy for the Executive branch of the
Government with respect to the identification of excess real. property
holdings, and to establish uniform procedures with respect thereto,
in order to insure the prompt identification and release by executive
agencies of real property holdings that are no longer essential to their
activities and. responsibilities :
NOW, THEREFORE, by virtue of the authority vested in me by
section 205(a) of the Act (40 U.S.C. 486(a) ), and as President of
the United States, it is hereby ordered as follows:
SECTION 1. In conformity with sections 202 (b) and (c) of the Act
(40 U.S.C. 483(b) and (c)), the head of each executive agency, con-
sistent with the policies set forth in Bureau of the Budget Circular
No. A-2, Revised, shall:
(1) institute immediately a vigorous and complete survey of all
real property under his control ; and
(2) make a report to the Administrator of General Services within
sixty days of the date of this order, listing any such property or
portion thereof, and state whether it is not utilized, is underutilized,
or is not being put to its optimum use.
SEC. 2. The Administrator of General Services shall:
(1) within sixty days of the date of this order, and in implementa-
tion of the policies set forth in Bureau of the Budget Circular No. A-2,
Revised, establish uniform standards and procedures for the identifica-
tion of real property that is not utilized, is underutilized, or is not
being put to its optimum use, and the heads of other executive agencies
shall thereafter conform their policies, regulations, and practices to
the provisions of such standards and procedures;
(2) within sixty days of the date of this order, institute, and there-
after conduct on a continuing basis, a survey of the real property
holdings of all executive agencies to identify properties which in his
judgment are not utilized, are underutilized, or are not being put to
L.. their optimum use ; and
FEDERAL PROPERTY MANAGEMENT REGULATIONS
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PART 101-47 UTILIZATION AND DISPOSAL OF
REAL PROPERTY
I ? 101-47.4914 Executive Order 11508
(b) Page 2 of Executive Order 11508
(3) make reports to the President, listing any property or portion
thereof (identified either by Executive agencies or as a result of
the Administrator's survey) which has not been reported excess and
which in the Administrator's judgment is either not utilized, is under-
utilized, or is not being put to its optimum use, and which in his judg-
ment should be reported as excess property.
SEC. 3. (a) The reports required of the Administrator of General
Services by section 2 of this order shall be made to the President
through a, Property review Board, which is hereby established.
(b) The members of the Property Review Board shall be the Direc-
tor of the Bureau of the Budget, the Chairman of the Council of
Economic Advisers, the Chairman of the. Council on Environmental
Quality. the Administrator of General Services, and such other officers
or employees of the Executive branch as the President may from time
to time designate. One of the, members of the 1loarcl shall be designated
by the President as Chairman. The Board shall have an Executive
Secretary, who shall be appointed by the President.
(c) The Property Review Board shall review the. reports made by
the Administrator of General Services pursuant to section 2 of this
order, as well as other reports to the President making recommenda-
tions for the use or disposition of specific parcels of real property,
with particular attention to conflicting claims on, and alternative uses
for, any property listed in such reports. The Board shall then make
such recommendations to the President as it deems advisable regard-
ing the use or disposal of such property.
SEC. 4. As used in this order :
(1) the term "executive agency" means "executive agency" as de-
fined in section 3 (a) of the Act (40 U.S.C. 472 (a))
(2) the term "property", however modified, means real property,
or an interest therein, which is covered by the definition of "property"
set forth in section 3(d) of the Act (40 U.S.C. 472(d)), and also
lands withdrawn or reserved from the public domain which are
utilized by executive agencies for purposes other than national forests
or national parks; and
(3) the term "excess property" means "excess property" as defined
in section 3 (e) of the Act (40 U.S.C. 472 (e)) .
67~1_1 ~_
TIIE WIIITE HOUSE,
February 10,1970.
FEDERAL PROPERTY MANAGEMENT REGULATIONS
4796 (AMENDMENT H-52. MARCH 1970)
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WASHINGTON, DC 20405
April 9, 1971
FEDERAL PROPERTY MANAGEMENT REGULATIONS
AMENDMENT H- 62
TO : Heads of Federal Agencies
SUBJECT: Revision of Subchapter H - Utilization and Disposal
1. Purpose. This amendment transmits revised pages to Subchapter H -
Utilization and Disposal concerning the identification of unneeded Federal
real property.
2. Effective date. This amendment is effective upon publication in the
Federal Register.
3. Explanation of change. Section lO1-117.802 is amended to change the
procedure for processing completed GSA survey reports and for notifying
executive agency officials of survey findings.
ROD KREGE
Acting Administrator of General Services
GSA DC 71.12049 Approved For Release 2003/04/29: CIA-RDP86-01019R000100130010-0
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4739 x+739
(a) On each page appears the number and date (month and year) of
the FPMR Amendment which transmitted it.
(b) Retention of FPMR Amendments and removed pages will provide
a history of FPMR issuances and facilitate determining which regulations
were in effect at particular times.
(c) Arrows printed in the margin of a page indicate material changed,
deleted, or added by the FPMR Amendment cited at the bottom of that page.
Where insertion of new material results in shifting of unchanged material on
following pages, no arrows will appear on such pages but the FPMR Amend-
ment transmitting such new pages will be cited at the bottom of each page.
~-- or - - Line on which change begins.
L_..._ or I - Line on which change ends.
- Line on which change both begins and ends.
or - Opposite a blank space, indicates deletion of a divi-
sion of material (section, subsection, or paragraph).
(d) In the numbering system, all FPMR material is preceded by
digit 101-. This simply means that it is Chapter 101 in Title 41 of the Code
of Federal Regulations. It has no other significance. The digit(s) before
the decimal point indicates the part; the digits after the decimal point indi-
cate, without separation, the subpart and section, respectively, the latter
always in two digits; and the digit(s) after the dash indicates the subsection.
For example:
?. 1
101 - 3.
i ~? ?/
i ?/
603 - 2
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FEDERAL REAL PROPERTY
0
(ii) The head of that field office shall
arrange for an appropriate official of the
executive agency having necessary au-
thority, and who is sufficiently knowl-
edgeable concerning the property and
current and future program uses of the
property, to be available to assist the
GSA representative in his survey.
(2) [Reserved]
(3) To facilitate the GSA survey,
expcutive agencies shall:
(i) Cooperate fully with GSA in its
conduct of the surveys; and
(ii) Make available to the GSA sur-
vey representative records and informa-
tion pertinent to the description and to
the current and proposed use of the
property such as:
(A) Brief description of facilities
(number of acres, buildings, and sup-
porting facilities) ;
(B) The most recent utilization report
or analysis made of the property includ-
ing the written record of the annual
review made by the agency, pursuant to
? 1.01-47.802(a), together with any sup-
porting documents;
(C) Maps, drawings, and lay-out plans;
(D) Plans of use; and
(EJ Agency use criteria.
(4) Upon receipt of notification of the
pending GSA survey, the executive agen-
cy shall initiate action immediately to
provide the GSA representative with an
escort into classified or sensitive areas or
to inform that representative of steps
that must be taken to obtain necessary
special security clearances or both.
f" (5) Upon completion of the field work
L_ . for the survey, the General Services Ad-
ministration (GSA) representative will
so inform the executive agency official
designated pursuant to ? 101-47.802(b)
(1). To avoid any possibility of mis-
understanding or premature publicity,
preliminary findings will not be discussed
with this official. The GSA regional office
will evaluate and incorporate the results
of the field work into a survey report and
forward the survey report to the GSA
Central Office. The GSA Central Office
will notify the head of the executive
agency or his designee, in writing, of the
survey findings. A copy of excerpts from
the survey report will be enclosed when
a recommendation is made that some or
all of the property should be reported
excess, and the comments of the execu-
tive agency will be requested thereon.
The executive agency will be afforded a
period of 20 calendar days from the date
of the notice in which to make such
comments. If the executive agency con-
curs in the survey recommendations, the
case will be closed at such time as the
agency reports the property excess to
GSA for disposal. If the executive agency
disagrees with the survey recommenda-
tions, the GSA Central Office will at-
tempt to reach an accord with the agency
on those matters in dispute. Failing to
reach an agreement with the agency, the
GSA Central Office will submit the case
to the Property Review Board for review
and recommendations to the President
as prescribed in sections 2(3) and 3 of
Executive Order 11508. If comments are
not received from the executive agency
within the prescribed time period, the
GSA Central Office will submit the case
immediately without such comments.
F E D E R A L PROPERTY MANAGEMENT REGULATIONS
(AMENDMENT H-62, APRIL 1971) 4739
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