PROJECT SAFE BUDGET

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Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP86-01019R000200060010-7
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RIPPUB
Original Classification: 
K
Document Page Count: 
26
Document Creation Date: 
December 12, 2016
Document Release Date: 
March 12, 2001
Sequence Number: 
10
Case Number: 
Publication Date: 
April 26, 1977
Content Type: 
MFR
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PDF icon CIA-RDP86-01019R000200060010-7.pdf1.32 MB
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Approved For Releq,e 2002/09/05 : CIA-RDP86-01019R000200060010-7 2 6 APP 1977 MEMORANDUM FOR THE RECORD SUBJECT: Project SAFE Budget 1. Pursuant to the request of the Chief, Real Estate and Construction Division, OL, the undersigned met with STATINTLMr. DC/CPS/ODP, on 14 April 1977 to discuss the Project SAFE budget. It was explained that the inclusion of the SAFE facilities requirements in the FY 1979 budget review and in the 1977 and 1978 budget recaps was imperative to support this Agency's discussion with the GSA to exclude Project SAFE from prospectus procedures. Further, these project costs should include the renovations of the SAFE user areas and secondary relocations. STATINTL 2. Mr. I stated that Project SAFE facilities are part of this Agency's budget line item for the SAFE system. The SAFE facilities cash flow projections prepared by RECD are reflected in the DDI FY 1979 budget and the FY 1977-1978 recaps. However, to date, only the original $3,500,000 facil- ities funds are indicated and are being revised. to reflect major funding over 3 years, vice 2., in FY 1977, -1978, and -1979 to compensate for the time lag to bring a contract project management team on board. No additional funds have been iden- tified as of this date to cover the RECD "guestimate" of $450,000 for SAFE users area renovation. It was also indicated that no funds are contemplated in the SAFE budget for secondary renovations to accommodate the relocation of those components presently in the proposed SAFE area. Further, it is presumed by ODP that the expansion of C Electrical Vault, the acquisition of additional Agency space outside of the Headquarters Building (88,000 sq. ft.) and its special renovations for Agency use will be funded by the Office of Logistics, DDA. 3. No mention of Project ADSTAR appears in any budgetary pre ions by SPS/ODP. (The undersigned later contacted STATINTLMr,arat Manager, Project ADSTAR, who indicated no funds __4 are presently ncluded in the ADSTAR budget for facilities. Note: With the OCR/DPI recommended ADSTAR locations in an area different from the present OCR photo processing areas as suggested by RECD, funds in the amount of $300,000 will be required. Further clarification regards project funding is expected from Project ADSTAR management.) Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7,-- L '! / F 6, 3 Approved For Releg?e 2002/09/05 : CIA-RDP86-01019R000200060010-7 SUBJECT: Project SAFE Budget 4. Subsequent to this meeting, the undersigned verified the following aspects of SAFE related project funding: a. Included in the LSD FY 1977 budget is $l,141,000* to cover the following estimated costs: (1) $616,000 - Special renovation costs above standard requirements (38,000 sq. ft. X $7/sq. ft.) (2) $ 75,000 - Procurement of basic alarm systems (OS) (3) $450,000 - Procurement of secure voice communications equipment (OC) b. Included in the Logistics Services Division FY 1978 budget is $937,500* to cover the following estimated costs: (1) $158,500 - Moving and relocation STATINTL STATINTL STATINTL n -a1e.ctrical power, etc. are part o un (2) $ 25,000 - Installation of security alarms systems (3) $ 50,001 - Installation of secure voice communications (4) $704,000 - Secondary renovations within the Headquarters Building *Attached are appropriate extracts for LSD's D/L Program Call. Note: The $500,000 cost of communications equipment ve Tied per telecom with Engineering based on zero knowledge of the new building and presuming conduit runs, emergency generators, etc. are part of QU ,,;updjpg. Likewise, the $1.00, 000 estimate for alarm systems. etc. was judged reasonable by Mr. George (DSB/4S) based on zero knowledge of the potent Al new.buiJ.ding and presuming conduit runs, gy f fL f di Approved For Release 2002/ .AS9l1E16Eaved Fo JA9IE &/09/05: CIA-RDP86 01 1$90N0-7 ROUTING AND RECORD SHEET STATINT STATINT Inclusion of Direct and Related Project SAFE Costs in FY 1977 and FY 1978 Budge t Reca s and FY 1979 Budge Review EXTENSION NO. Chief, Real Estate and Construction Division, OL TO: (Officer designation, room number, and building) Director of Lo istics 13. 15. Approved For Releas? 2002/09/05 : CI OFFICER'S INITIALS FORM 61 U USE EDITIONS PREVIOUS 3-62 SECRET CONFIFNTI&I 29 April 1977 STA COMMENTS (Number each comment to show from whom to whom. Draw a line across column after each comment.) Jim: STATINT Per your most recent request, I asked to ensure that all costs related directly to Project SAFE in the DDI budget and all costs related'indirectly to Project SAFE in the OL and OC budgets are included in detail in the FY 1979 budget review and the FY 1977 and FY 1978 budget recaps. The attached MFR confirms accomplishment of this tasking and is transmitted for your information. The RECD cash flow projections referred to in the second sentence of paragraph 2 are the pro- jections which we had pre- viously shown to you earlier this year. STATIN ^ SECRET Tony n INTERNAL hurl ecc n LOGISTICS SERVICES DIVISION. o `y =---R-A--;C; Space Maintenance & Facilities Branch 78-1102 (Principle) Fl sce.l Year 1977 Sub- Object Class Non- Recurring 1,141,000. Approved For Release 2002/09/05 : CIA-RDP86-01.019R000200060010-7 EXPLANATION FOR NONR.ECURRI G AND?NEW FISCAL YEAR 1977 and 1978 IDENTIFICATION OF REQUIREP5IT AND EXPLANATION FOR CHANGE Assuming the'new building is acquired in'December of 1977, the following costs must be obligated during J~ or August of FY 77? $ 616,000 Special renovations costs above standard requirements (88,000 sq. ft. X,$7) 75,000 Procurement of basic alarm systems (Office of Security). 450,000 Procurement of secure voice communications equipment (Office of Communications). $1,141,000 . Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 D/L PR'OGRA-M CALL SECTION A-1 Page 2 Approved For Release 2002109105 : CIA-RDP86-01019R000200060010-7 =J2:- 7pr; LOGISTICS SERVICES DIVISION. EXPLANATION FOR NONRECURRING AND NEW D/L PROGRAM CALL, SECTION A-1 ERA:c . Space Maintenance. & Facilities Branch FISCAL YEAR 1977: and 1978 Page 2 78-1102 (Principle). Sub- Amount Fiscal 'Object Non- IDENTIFICATION OF REQUIREI T AND EXPLANATION FOR CHANGE . Year Class Recurring ] New 1978 2501 -- 93,500 13,500 increase to cover anticipated increase in costs for reimbursable Work orders to GSA, 25,000 increase for construction of handicap ramp at southwest entrance at Headquarters. 10,000 increase for replacement of carpet in Auditorium. - 15,000 increase for replacement of fabric facade over Auditorium projection booth. 30,000 increase for replacement of signal tone generator for Simplex Clock.system. ? 937,500 000 sq,ft which includes renovation of space in lding (88, new bui 'Acquisition and occupan" cyM of - , _ _ . -t- 'Headquarters vacated as a resulof this acquisition 233,500 - Total acquisition of 88,000 sq. ft. 15% or 13,000 sq. ft. nonoffice (i.e., files, conference, etc.) Net office space is 75,000 sq. ft. Average space allotment 135 sq. ft. per person (75,000 sq. ft.i 135 = 555 work stations). 555 work stations X $200 (cost to rehabilitate furniture) _ $111,000 555 work stations X $75 cost (cost of move) = 41,625 850 Move files and conference room furniture (13,000 sq. ft. X 45?) = 5, Installation of security alarm systems = 25,000 Installation of secure voice communications = 50,000 $233,500 Approved For Release 2002/09/05 CIA-RDP86-01019R000200060010-7 Approved For Release 2002109105.: CIA-RDP86-01019R000200060010-7 )I:`ISIOI' LOGISTICS SERVICES DIVISION ap~up Maintenance &-F ciFacilities Branch r 76-1102 (Principle) - Sub- Object Class 1978 Non- Recurring EXPLANATION FOR NONRECURRING AND NEW D/L PROGRAM CALL d _1 SECTION FISCAL YEAR 1977 and 197$ Page 2 IDENTIFICATION OF REQUIREMIIVT AND EXPLANATION FOR CHANGE 704,000 Renovation of space in Headquarters vacated by components relocating to new building.;-, Assuming that the space vacated in Headquarters -is 13.3% smaller than that occupied in the new building (average space allotment in Headquarters= 117 sq. ft. per person, average in new building = 135 sq, ft. per person), the -total amount of space vacated would be . 77,000 sq.-ft. Reducing this amount by 26,000 sq. ft. which will be assigned to. projects SAFE and ADSTAR, the total assignable space will equal 44,000 sq. ft. In order.to accommo-. date relocations within the Headquarters Building, it will be necessary to renovate approx-._ imately 2.3 times the net assignable space or 117,300 sq. ft. Multiplyin this figure times $6 (average cost per sq. ft. of renovating space in Headquarters) equals-$704,000. It is understood that RECD is budgeting for Projects SAFE and ADSTAR. Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 UNCLASSIFIED INTERNAL ^ ONLY' Ouu o "7 [] SECRET Project SAFE Planning FROM: Chief, Real Estate and Construction EXTENSION NO. ---- --- - Division, OL DATE --- 29 April 1977 STA TO: (Officer designation, room number, and -`-~ DA ildS b ) TE OFFICER'S COMMENTS (Number each comment to show from whom u ng INITIALS to whom. Draw a tine across column after each comment.) RECEIVED FORWARDED Chief, Logistics Services Division, OL D Dick, STATINT 3E30 Headquarters _ The attached response from regarding a 1-year delay in Project SAFE delineates 3. Chief, Architectural ~~ ;-~ certain space requirements and Q Design Staff, LSD/OL t /- timing which will have project 3E30 Headquarters an impact upon you. Attached for your information is the updated information on this timing. A copy of this paper has also been sent to HEB and he can coordinate further with you on his future planning efforts. STATINT --. 7. Tony STATINTI 9. 10. tt. I 12. 13. 14. A rm[ ar,. lel~aslM 2~10?_L X~Sa..G1A !.I DE ~ 1D~9g.Q.OO200A6AA1.0-7~ ,.__..~... _._.~ STATI N ^ COIF FU)ENTIAL L FORM 'I USE Cr,1PRE+ON5U'?U5 T- SECRET CONFIDENTIAL E] INTfidM;,L UNCLASSIFIED ;x_62 ~ USE OHLY UNCLASSIFIED ., . w Fri STATI N STATIN ROUTING AND RECORD SHEET SUBJECT: (Optional) Project SAFE Planning FROM. Chief, Real Estate and Construction EXTENSION NO. Division, OL . DATE L 29 April 1977 STA TO: (Officer designation, room number, and building) DA TE OFFICER'S COMMENTS (Number each comment to show from whom INITIALS to whom. Draw a line across column offer each comment.) RECEIVED FORWARDED 1---Chief, Headquarters - - STATINT Engineering Branch,REC /OL Rod & Hank, 2F42 Headquarters Attached is a copy of 0 2. STA INTL , J response to our previous letter requesting confirmation of 3. - - - - design criteria and project timing HEB/RECD/OL which we have discussed. In anticipation of this letter and 4 in view of advanced information of the 1-year time delay for your I presently have a draft project , 5, of your letter requesting a change in the timing of the GSA design effort. I will review and get back to you immediately with the Director of Logistics' concurrence - and action plan with regard to 7. - - --~ informing GSA. In the meantime please continue all planning efforts. STATINTL s. Tony 10. 11. 12. 13. 14. 15. Approved For Release 2002/09 11105 CLL : RDP86-0 019R000200060010-7 a"62 1 U U~lEDitIC7t&S ^ SECRET L] CONFIDENTIAL ^ USE 0NiY LJ UNCLASSIFIED F^ COI,rl!ENTIAL ^ SECRET Approved For Reuse 2002/09/05 : CIA-RDP86-01019R00 200060010-7 ODP 752-77 SAF E035-77 22 April 1977 MEMORANDUM FOR: Director of Logistics STATINTL VIA I Director of Data Processing STATINTL FROM SUBJECT Chief, Special Projects Staff, ODP Project SAFE Planning REFERENCES a. Memo for C/SPS/ODP dtd 25 Feb. 77 fm C/RECD/OL, same subject b. Memo for DDA dtd 22 Mar 77, from D/OL, subject: Recommendation for Project SAFE Location (DD/A 77-1637) 1. Purpose - This memorandum presents the current plans and requirements for the preparation of Project SAFE's Com- puter Facility. These plans reflect actions and schedules resulting from the recent decision which directed that the SAFE Project should select a principal contractor for develop- ment, implementation, and integration of the SAFE System. The purpose of this memorandum is to keep you informed of our plans. (See Reference a.) 2. Background - During February and March 1977, a com- mittee, consisting of the Comptroller, DDI, DDS&T, DDA, D/ODP, D/OCR, and the SAFE Project Director, held several meetings to review the project and to discuss a number of issues raised by the DDI. Among the issues discussed was the management plan under which the system is being develped. During a March meeting of the above committee, it was decided to modify the SAFE development approach. Rather than the SAFE Project Office (SPS/ODP) acting as the system design and integration contractor (principal contractor), outside contractors will be selected competitively to design, develop, implement and integrate the system. The principal Approved For Release 2002/09/05 : CIA-RDP86-01019R00020006001.0-7 Approved For Release 2002/09/05 : CIA-RDP86-01019R0G0200060010-7 contractor will be chosen by awarding two separate SAFE design contracts in a FY-1977 competitive procurement, and the contractor conducting the best design will be awarded the principal SAFE system contract in FY-1978. This change in approach has necessitated a change in the schedule as outlined below. 3. Activities and Schedules - The following presents our revised plan and schedule. a. A Request for Proposal (RFP) is now in preparation and is expected to be distributed to potential bidders approximately 9 May 1977. This RFP will request that bidders present their capabilities and conceptual designs for the SAFE System. b. A bidders briefing will be presented during late May 1977 to ensure that the bidders have common understandings of the system's functional requirements and what is expected in response to the RFP. c. Proposal responses will be due on 27 June 1977. d. Proposal responses will then be evaluated and two contractors selected for contract award during mid-August 1977. These contracts will be for the performance of detailed design and analysis of their con- ceptual designs during FY-1978. These will be one-year contracts with 42 weeks allocated for the design and analysis effort, 4 weeks allocated for trade-off analysis, and 6 weeks allocated for negotiations and award of the principal contract for SAFE development. This principal (three year) contract is expected to be awarded during August 1978. This contract is expected to include the development of all aspects for the SAFE System including the supporting communication system. Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 Approved For Remise 2002/09/05 : CIA-RDP86-01019R200060010-7 e. To provide space for the initial increment of hardware to be supplied by the prime system contractor, an initial increment of 10,000 square feet of environmentally-controlled computer and office space will be required by 1 July 1979 (vice 1 July 1978, as required in our earlier plan). f. A second increment of 7,615 square feet of space for the computer center will be re- quired by July 1980. (Note that approximately 3,000 square feet of additional space for SAFE Computer Operations Group's offices is still required in accordance with our original plan. RECD/OL is aware of this need.) g. Full system testing and integration will be performed from July 1970 to April 1981. h. Cut-over to production operations is planned for April 1981. 4. Summary - The development approach, activities, and schedule, shown above, will result in a slippage of one year for the SAFE Project from the original schedule. More specific information regarding the SAFE Facility requirements and schedule will be provided following the evaluation of the conceptual designs and during FY 1978, the detailed design and analysis contract phase. At that time, the following issues will be addressed: a. The need for emergency (non-UPS) power in the SAFE user terminal areas. b. The number of SAFE users and their relative locations, both within Headquarters and other Agency buildings. c. Whether non-Agency buildings will be served by the SAFE System. Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 Approved For Release 2002/09/05 : CIA-RDP86-01019R090200060010-7 However, the following requirements are identified and accepted as being firm: o By July 1980, the system must be electrically powered through an Un-Interruptible Power Supply System to filter and regulate power. o At the cut-over to production operations, the system will be operational 24 hours per day, 7 days per week, and will be backed-up with emergency power generators in addition to the 15 minutes provided by the UPS System. STATINTL STATINTL Attachments: Reference a. Reference b. cc: DDA D /OCR OCR C RECD OL Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 1 CC'tl:,SI FI E~ USE ONLY Approved Fo d89/IOTVT 200060010-7 SUBJECT: (Optional) Project SAFE Facilities Planning FROM: Chief, Real Estate and Construction Divis' a TO: (Officer designation, room number, building) 1. Chief, Special Projects Staff, ODP FORM 3-G2 rL4O2, Ames Bui l di n DATE RECEIVED FORWARDED OFFICER'S INITIALS COMMENTS (Number each comment to show from whom to whom. Draw a line across column after each comment.) STATINT -c-- " IliD' - g ~Y1 ~-E-? t lZ.z = *'.? + It IRMPnq Fie Fl- ftmeasb 200210100 : Q@060.010 UNCLASSIFIED 610 USEEDITIONSAREVIOUS ^ SECRET ^ CONFIDENTIAL USE ONLY j Approrved FYr Rel ase 2002/09/05 CIA-RDP86-01019R0dM00060010-7 2 FEB 1977 MEMORANDUM FOR: Chief, Special Projects Staff, ODP STATINTL FROM ie ea s a e and Construction Division, OL SUBJECT : Project SAFE Facilities Planning REFERENCE MFR dtd 8 Feb 77, Subj: Project SAFE Communications Support System - Data Grid 1. The scope of work describing the SAFE facility and supporting utilities was sent to the General Services Administration (GSA) on 30 December 1976. GSA is currently preparing a budgetary estimate on which to base their firm fixed price including GSA fees and charges for Architect-Engineer (A&E-) services. GSA is proceeding with plans for a contract design effort and their preliminary plans specify an A&E contract award on 18 May 1977, design completion by 19 September 1977, construction contract award on 3 January 1978, and Phase I completion by 1 July 1978. 2. As you will recall,'the initial SAFE funding transaction ($50,000 work authorization to GSA for A&EEservices) was handled on an expedited basis in order to meet the GSA requested 1 January 1977 commitment date. Subsequently, in addition to the usual OL expenditure approval routing through Chief, RECD/OL, to the Director of Logistics, the following addi- tional routing has been suggested: a. Chief, SPS/ODP Room 402 Ames Building b. Director, OCR Room 2E-60 Headquarters c. Chief, Plans and Programs Staff, DDI . Room 2E-28 Headquarters d. B&F/DDI Room 2F-28 Headquarters Such an approval cycle for a few large transactions per fiscal year would be appropriate; however, on the basis of the ongoing Office of Data-Processing (ODP) expansion, numerous work authorizations and purchase orders, many for relatively small amounts, will be issued. OL 7 0785 Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 Approved'Forase 2002/09/05: CIA-RDP86-01.019RW0200060010-7 SUBJECT: Project SAFE. Facilities Planning Such a three office approval, each with its attendant staffing require- ment, rapidly becomes unwieldy and time consuming. As an alternative it is sugested that a funding plan by fiscal year be approved and funding Se- transferred to the Office of'Logistics for accounting and management by fiscal year (similar to the funding transfer to support the ongoing ODP expansion program). 3.' To date, all major facility and electrical utility subsystems, such as the 2500 kW generator and both 60 and 415 Hz Uninterruptible Power Supply (UPS) systems have been planned for based on preliminary SAFE requirements. It is requested that the following questions regarding mdjor requirements or premises be answered:.- a. Must the initial increment of 10,000 sq. ft. of environmentally-controlled computer center and office space be available by l July 1978? b. Must the SAFE system be electrically powered through a UPS system to filter and regulate power? c. Must this system be operational 24 hours per day, 7 days per week, and be backed up with emergency electrical power generators in addition to the 15 minutes provided by the UPS system batteries? d. Must the SAFE user terminal area consoles likewise / be on emergency electrical power (not UPS power) or are 5 to 10 minute losses of power acceptable in the SAFE operational concept? Will stored information be lost with loss of console power? e. When can the final increment of the SAFE facility be planned with certainty? f. What is the preliminary forecast of the number of SAFE users, and the relative locations? Within the 5-year plan are there to be any non-Agency buildings served? 4. In terms of total electrical power, Project SAFE will be con- strained to 2400 kVA. This is the maximum power available, anticipating that UPS systems will be required, when C Vault is expanded. This maximum capacity will be reached with the planned addition of the 3000 kVA transformers and will bring the total electrical power demands of the 2 Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 Approved-For Rekease 2002/.09/05: CIA-RDP86-01019RW.0200060010-7 SUBJECT: Project SAFE Facilities Planning vault to the maximum capacity of the existing electrical feeders. This maximum 2400 kVA delivered to the SAFE system would provide a mix such as: 1500 kVA 60 Hz UPS power to center. 350 kVA 415 Hz UPS power to center. 100 kVA 60 Hz power to center non-UPS emergency requirements. 450 kVA 60 Hz power-to user areas in northeast quadrant. (Note: An additional 450 kVA of 60 Hz power would be available from the D Vault to serve users in the northwest quadrant. To date, available information indicates that the majority of SAFE users would be on the northside of the Headquarters Building. Please verify this general requirement as electrical power demands will reach'capacity on the southside of the building upon completion of the ODP expansion (allowing for some planned growth of the Office of Communication facilities). 5. Anticipating UPS power will be required, it is requested that total electrical power demands be reviewed to define: a. Total computer Center power required. b. 60 Hz UPS power required. c. 415 Hz UPS power required. d. Anticipated user area loads including SAFE consoles, peripherals, etc. While the UPS systems are built-up incrementally of nominal rated power modules, the total mix of required power must be 2400 kVA or less with- out additional major expansion of the Headquarters electrical power system. Such expansions will be multimillion dollar projects requiring upwards of 3-;5 years to budget, plan, and construct. ond the definition of the electrical power requirements B 6 ey . ithin the SAFE user terminal areas, what types of peripheral equipments ., are anticipated? What are generalities as to facility requirements (additional space; users relocation or groupings; security or safety modifications, etc.)? Without sufficient detail, no estimate of renova- tion costs have been included in our cost projections to date. However, even with nominal facility costs per console, the forecasted 0 users would require substantial funding (e.g. $100 per console equates to $200,000). While it is recognized many of these answers will be gener- ated by the working groups (ODP, OL, OC, OS, etc.) and ongoing systems STAT Approved For Release 2002/09/05 3CIA-RDP86-01019R000200060010-7 Ask Approved For Reladse 2002/09/05 `CIA-RDP86-01019RM200060010-7 SUBJECT: Project SAFE Facilities Planning engineering contract (i.e. single contract responsibility for system engineering, this request is primarily directed to draw attention to funding needs for user area requirements in FY-79, -80, and -81 (antic- ipated expansion period for SAFE users). 7. Per the referent memorandum regarding the Data Grid, please verify that current planning anticipates a turn-key communication system engineering, installation design, construction, and system testing). It is our understanding that the Data Grid will be included as part of the SAFE Communication System installation and will be administered by SAFE/Communications personnel and funded using SAFE. monies other than the $3,500,000 for. facilities. However, modification' to the Headquarters Building to accept the installation of the Data Grid (such as riser or electrical closet modifications) will be.completed using SAFE facilities funds by RECD/OL,_.As currently understood, the Project SAFE plan calls for a system development contract to be awarded in February-March 1978. The installation of this system is scheduled to start in October 1978 and be completed by 1 May 1979. It is presumed that this 8-month period would correspond to the major vertical and horizontal "signal mains" and that subsequently in' the 1979-1981 period, the individual users` lateral signal runs would be installed. This period of construction may be optimistic depending upon the extent of coverage (i.e., northside of the Headquarters Building only rather than the entire building) based on recent experience with major Data Grid installations. It is assumed that both RECD and OS personnel will play a direct role in the review of design and specification of the system before installation and inspection following construction. 8. It is acknowledged that much of the information referred to above is not available at this time. What must be recognized is that many aspects of. a project of this size are lengthy processes that demand concurrent action in order to realize anything near an acceptable com- pletion date. Maximum allowances in every case will lead to an over- built system, but reasonable assumptions will prove invaluable so long as enough flexibility for eventual fine tuning is maintained. 9. My staff and I look forward to working with you For further information regarding this memorandum, please contact Mr OL Project SAFE Coordinator, on extension Att: Reference STATINTL STAT STATINTL Approved For Release 2002/09/05 4 CIA-RDP86-01019R000200060010-7 Approved Fo ase 2002/09105 : CIA-RDP8670101 3FEB1`377- MEMORANDUM FOR THE RECORD SUBJECT: Project SAFE Comunications Support System Data Grid 1. On 28 January 1977 a meeting was held with members of the Project SAFE staff to discuss aspects of the SAFE communications system and in particular, the Data Grid. Attending were: a. STATINTL b. C. d. 2. At this time the communications group is evaluating ongoing development efforts by industry and Government to be aware of current technology.-- -Three primary -types of Data Grid being considered are: a. Communication buss b. Multiplex system (coaxial cable) c. Twisted-pair cable The advantages vary with each. However, from a.facilities aspect, the- distinct disadvantage lies with the twisted-pair system and its need for large conduits in an already crowded electrical riser system of the Headquarters Building. 3. The decision of what type of transmission system will be used is to be made after selection of the SAFE main frame computer and terminal console. Cost and technology will be the deciding factors after the tech- nical security parameters are satisfied.. At this point, Project SAFE STATINTL OL Project SAFE Coordinator /Comunications Facilities DC/SPS/ODP Approved For Release 2002/09/05-: CIA-RDP86-0019ROOO2O0A6OO1 O-7 ( Ce/3 Approved Fo ? se 2002/09/05: CIA-RDP867Q101 .200060010-7 STATINTL STATINTL SUBJECT: Project SAFE Communications Support System - Data Grid 4. The facilities implications of the above are: a. Electrical distribution risers will have to be expanded from C and D vaults only. This is ideal since both A and B vaults are electrically peaked out. b.` Electrical demand from these 2,000 users'consoles will be in the order of magnitude of 3 to 5 amperes at 115 volts, single phase, per terminal (including peripheral equipment). 5. Project SAFE management is looking to a turn-key type contract with a systems engineering firm which will be monitored by the SAFE Commo staff. Thus, the systems contractor will be responsible for the systems engineering, construction design, installation, and testing. In this ;node the Office of Security and Office of Logistics' Real Estate and Construction Division will serve as advisors during the planning staff and review the ongoing construc- tion. 6. The Project SAFE plan calls for a system development contract to be awarded in February-March 1978. The installation of the system is scheduled to start 1 October 1978 and to be finished by 1 May 1979. Communication system testing will commence upon completion of installation until final acceptance. 7. The external building SAFE users throughout the Washington Metropolitan area will be served through corniiercial leased lines or possibly by the OC microwave system. 8. The development and installation. of the cowunications system including the Data Grid will be funded by other SAFE funds (i.e. the facilities $3,500,000 will not be used). Only the minor modifications of the Headquarters Building, such as the electrical risers or closets are facilities related, are to be accomplished by RECD using SAFE facilities funds: 9. Mr. Chief, Special Projects Staff, ODP, confirmed. the turn-key plan for the communications system including Data Grid. He reemphasized that "nonfacilities" SAFE funds will fund this*instal-lation and restated the planned construction start date as 1 October 1978. STATINTL cc: -Mr. OL Project SAFE Coordinator C/SPS/ODP Approved For Release 2002/09/05 : ~IA-RDP86-01019R000200060010-7 -.Approved For Reuse 2002/09/05 : CIA-RDP86-01019R0'f200060010-7 SP, VIAR 1977 MEMORANDUM FOR: Deputy Director for Administration FROM : James H. McDonald Director of Logistics SUBJECT Recommendation for the Project SAFE Location 1.' Six major site alternatives were originally presented for the location of the Project SAFE computer center and supporting office space. Subsequent discussions between the Office of Logistics and Project SAFE personnel,'Office of Data Processing (ODP), have concluded that the area in the northeast corner of the Headquarters Building on the ground floor bounded by the E corridor, the tunnel corridor, and the building perimeter wall (shown on Attachment A), is the best'technical site. 2. This area, which is the northside mirror..image of the ODP GC03,.' computer center, can be enlarged to provide approximately 17,615 sq.,ft, of the projected 20,000 sq._ft. space requirement in a one-floor plan with a uniform configuration, which is preferred by.ODP0 This location on the ground floor provides convenient access-to utilities (particularly to electrical vault C which is~being expanded to support SAFE). 'Selection of this location negates the alternate requirement to convert prime office space on the first floor. 'The`Director of Central Reference has also indicated a preference for aground floor location. In addition, this site-provides a nearby slab ongrade location required for the Uninterruptible Power Supply (UPS) systems to support the heavy concentrated load of the UPS batteries. Attachment B graphically depicts the technical requirement to locate the UPS systems within l00_feet of electrical vault C.. The yellow shaded areas, having basement areas below, are not slab ongrade and are thus excluded from consideration. The area shaded blue on Attachment A represents the.recommended location of the supporting UPS systems. 3.' This recommendation tends to functionally group the SAFE center with existing major computer facilities of the'.ODP center (GC03)'and OSO?s Signal Analysis Division (G076) on the ground floor along the front of the building and yet provides reasonable separation to minimize common disasters. The balance of SAFE office. space and future expansion from this site is possible to the west of E corridor on the ground floor or along the south end of the 1E48 subcorridor on the first floor. Identi- fication of such additional space, however, is to be deferred until completion of SAFE systems engineering in FY-78 and FY-79,to better define the totality of the SAFE system. OL 7 1291 Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 ..Approved For Re-lease 2002/09/05 : CIA-RDP86-01019R00200060010-7 SUBJECT: Recommendation for the Project SAFE Location Con't 4. The General Services Administration (GSA) is currently selecting an Architect-Engineer (A-E) firm in response to our scope of work require- ment for design services. GSA has requested that the particular site be identified by 31 March 1977. Final decision on the.SAFE site is also required to.begin detailed engineering for the ADSTAR system and to integrate this large SAFE space requirement into the planning of the complex move se- quences involving the exodus of occupants of approximately 88,000 sq..fto into leased office space outside of the Headquarters Building. - 5. The Office of Logistics is concurrently addressing'the.facilities requirements for Project ADSTAR and has concluded that both of these projects must be treated as one facilities problem as they compete for space and electrical power in the same general area. Attachment B indicates the two existing photoprocessing areas of OCR (GE0433.and GE0430) which had been proposed as sites for the photoprocessing portion of the ADSTAR system but which conflict with the aforementioned recommendation for the location of the SAFE center and its supporting UPS systems. Consequently, it is further recommended that the Project ADSTAR photoprocessing areas be relocated to either option shown on Attachment A. This impact on Project ADSTAR has been discussed with both Project SAFE and ADSTAR program managers who understand the necessity to relocate this portion of ADSTAR and concur in this recommendation. 6. In summary, it is recommended that the proposed locations for the Project SAFE computer center and supporting utilities as shown on Attachment A be approved. Should it be necessary, OL personnel are avail- able for a detailed briefing regarding this recommendation. ' JZes , M*1cDona1 James H. McDonald Atts APPROVED: /5/. Michael J. VWXIICA. 2 5 MAP, 1971 DISAPPROVED: Distribution: Orig. - Addressee w/atts return to OL I - D/OCR/DDI w/atts l C/SAS/OCR w/atts 1 - O/ODP/DDA w/atts 0 C/SPS/ODP w/atts 1 - OL Official w/atts 2 App9Av" 5Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 Next 1 Page(s) In Document Exempt Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060010-7 Approved Fob STATINTL TO: D/LOGS ROOM NO. 2C02 bP8"0A91.9F00200 2 5 MSG'' ~. IEDIOL /)/ i 2. M4 1917 Z Z7 }~-/,cEc- FROM: OGC Approved Fa Release 20~~~dV)/d9 : CIA-RDP86-0 6)T6k 0200 ORM No EB 55 24 1 REPLACES FORM 36-8 C1 F WHICH MAY BE USED. Approved For Rel ase 2002/09/05: CIA-RDP86-01019R0q 20006.0010-7 OGC 77-2616 R E C D 28 April 1977 C MEMORANDUM FOR : Director of Central Intelligence SA VIA : Deputy Director of Central Intelligence C/REB FROM : Anthony A. Lapham Fng3 $: O SUBJECT : Impact of the Public Buildings Act on Certain CIA Programs PE C/HEB ? ---s4 -7/7 7 1. Action Requested: That you sign and direct the attached letters to the Chairmen of the House and Senate Appropriations Committees. The letters request the concurrence of the Chairmen in our position that funds appropriated for the Agency programs involved are available without regard to the special authorization requirements of the Public Buildings Act. Once we are in a position to certify this fact to the General Services Administration, work now being delayed can go forward. 2. Background: The Public Buildings Act provides that expenditures in excess of $500, 000 for the construction or alteration of Federal buildings be specially authorized by the Public Works Committees of the House and Senate. In excess of that amount are costs for a number of site preparation tasks which are required for installation of the computer equipment being procured for three programs improving CIA data handling capabilities (SAFE, ADSTAR and C--vault expansion). It is the position of the General Services Administration that unless the Agency can certify that the funds for these programs were appropriated without regard to the Public Buildings Act, performance of the required modifications to the CIA headquarters building must be delayed until the Public Works Committees approve these expenditures. The process of securing such approval is likely to require a year's time or possibly longer. 3. It is the Agency's position, and the opinion of this Office, that the Public Buildings Act applies only to Congressional authorization procedures prior to appropriation, and that, once appropriated, funds are available for expenditure by the Executive Branch without further requirement for authori- zation. GSA will accede to this view in those cases where the Congress Fto ~' Rce'k5~-' :~"gcor)