PROJECT SAFE BUDGET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-01019R000200060010-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 26
• Document Creation Date: December 12, 2016
• Document Release Date: March 12, 2001
• Sequence Number: 10
• Publication Date: April 26, 1977
• Content Type: MFR

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2 6 APP 1977
MEMORANDUM FOR THE RECORD
SUBJECT: Project SAFE Budget
1. Pursuant to the request of the Chief, Real Estate
and Construction Division, OL, the undersigned met with
STATINTLMr. DC/CPS/ODP, on 14 April 1977 to discuss
the Project SAFE budget. It was explained that the inclusion
of the SAFE facilities requirements in the FY 1979 budget
review and in the 1977 and 1978 budget recaps was imperative
to support this Agency's discussion with the GSA to exclude
Project SAFE from prospectus procedures. Further, these
project costs should include the renovations of the SAFE user
areas and secondary relocations.
STATINTL 2. Mr. I stated that Project SAFE facilities are
part of this Agency's budget line item for the SAFE system.
The SAFE facilities cash flow projections prepared by RECD
are reflected in the DDI FY 1979 budget and the FY 1977-1978
recaps. However, to date, only the original $3,500,000 facil-
ities funds are indicated and are being revised. to reflect
major funding over 3 years, vice 2., in FY 1977, -1978, and -1979
to compensate for the time lag to bring a contract project
management team on board. No additional funds have been iden-
tified as of this date to cover the RECD "guestimate" of
$450,000 for SAFE users area renovation. It was also indicated
that no funds are contemplated in the SAFE budget for secondary
renovations to accommodate the relocation of those components
presently in the proposed SAFE area. Further, it is presumed
by ODP that the expansion of C Electrical Vault, the acquisition
of additional Agency space outside of the Headquarters Building
(88,000 sq. ft.) and its special renovations for Agency use
will be funded by the Office of Logistics, DDA.
3. No mention of Project ADSTAR appears in any budgetary
pre ions by SPS/ODP. (The undersigned later contacted
STATINTLMr,arat Manager, Project ADSTAR, who indicated no funds __4 are presently ncluded in the ADSTAR budget for facilities.
Note: With the OCR/DPI recommended ADSTAR locations in an
area different from the present OCR photo processing areas
as suggested by RECD, funds in the amount of $300,000 will be
required. Further clarification regards project funding is
expected from Project ADSTAR management.)
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SUBJECT: Project SAFE Budget
4. Subsequent to this meeting, the undersigned verified
the following aspects of SAFE related project funding:
a. Included in the LSD FY 1977 budget is
$l,141,000* to cover the following estimated
costs:
(1) $616,000 - Special renovation
costs above standard requirements (38,000
sq. ft. X $7/sq. ft.)
(2) $ 75,000 - Procurement of basic
alarm systems (OS)
(3) $450,000 - Procurement of secure
voice communications equipment (OC)
b. Included in the Logistics Services Division
FY 1978 budget is $937,500* to cover the following
estimated costs:
(1) $158,500 - Moving and relocation
STATINTL
STATINTL
STATINTL
n
-a1e.ctrical power, etc. are part o un
(2) $ 25,000 - Installation of security
alarms systems
(3) $ 50,001 - Installation of secure
voice communications
(4) $704,000 - Secondary renovations
within the Headquarters Building
*Attached are appropriate extracts for LSD's D/L
Program Call.
Note: The $500,000 cost of communications equipment
ve Tied per telecom with Engineering based
on zero knowledge of the new building and presuming
conduit runs, emergency generators, etc. are part of
QU ,,;updjpg. Likewise, the $1.00, 000 estimate for alarm
systems. etc. was judged reasonable by Mr. George
(DSB/4S) based on zero knowledge of the
potent Al new.buiJ.ding and presuming conduit runs,
gy
f fL f di
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ROUTING AND RECORD SHEET
STATINT
STATINT
Inclusion of Direct and Related Project SAFE Costs in
FY 1977 and FY 1978 Budge t Reca s and FY 1979 Budge Review
EXTENSION NO.
Chief, Real Estate and
Construction Division, OL
TO: (Officer designation, room number, and
building)
Director of Lo istics
13.
15.
Approved For Releas? 2002/09/05 : CI
OFFICER'S
INITIALS
FORM 61 U USE EDITIONS PREVIOUS 3-62 SECRET CONFIFNTI&I
29 April 1977 STA
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
Jim: STATINT
Per your most recent
request, I asked
to ensure that all costs
related directly to Project
SAFE in the DDI budget and
all costs related'indirectly
to Project SAFE in the OL
and OC budgets are included
in detail in the FY 1979
budget review and the FY 1977
and FY 1978 budget recaps.
The attached MFR confirms
accomplishment of this tasking
and is transmitted for your
information. The RECD cash
flow projections referred
to in the second sentence
of paragraph 2 are the pro-
jections which we had pre-
viously shown to you earlier
this year. STATIN
^ SECRET
Tony
n INTERNAL hurl ecc n
 LOGISTICS SERVICES DIVISION.
o `y
=---R-A--;C; Space Maintenance & Facilities Branch
78-1102 (Principle)
Fl sce.l
Year
1977
Sub-
Object
Class
Non-
Recurring
1,141,000.
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EXPLANATION FOR NONR.ECURRI G AND?NEW
FISCAL YEAR 1977 and 1978
IDENTIFICATION OF REQUIREP5IT AND EXPLANATION FOR CHANGE
Assuming the'new building is acquired in'December of 1977, the following costs must be obligated during
J~ or August of FY 77?
$ 616,000 Special renovations costs above standard requirements (88,000 sq. ft. X,$7)
75,000 Procurement of basic alarm systems (Office of Security).
450,000 Procurement of secure voice communications equipment (Office of Communications).
$1,141,000 .
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D/L PR'OGRA-M CALL
SECTION A-1
Page 2
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=J2:- 7pr;
LOGISTICS SERVICES DIVISION.
EXPLANATION FOR NONRECURRING AND NEW
D/L PROGRAM CALL,
SECTION A-1
ERA:c .
Space Maintenance. & Facilities Branch
FISCAL YEAR
1977: and 1978
Page 2
78-1102 (Principle).
Sub-
Amount
Fiscal
'Object
Non-
IDENTIFICATION OF REQUIREI T AND EXPLANATION FOR CHANGE .
Year
Class
Recurring
]
New
1978
2501
--
93,500
13,500 increase to cover anticipated increase in costs for reimbursable Work orders to GSA,
25,000 increase for construction of handicap ramp at southwest entrance at Headquarters.
10,000 increase for replacement of carpet in Auditorium. -
15,000 increase for replacement of fabric facade over Auditorium projection booth.
30,000 increase for replacement of signal tone generator for Simplex Clock.system.
?
937,500
000 sq,ft which includes renovation of space in
lding (88,
new
bui
'Acquisition and occupan" cyM of
-
,
_
_
.
-t-
'Headquarters vacated as a resulof this acquisition
233,500 - Total acquisition of 88,000 sq. ft.
15% or 13,000 sq. ft. nonoffice (i.e., files, conference, etc.)
Net office space is 75,000 sq. ft.
Average space allotment 135 sq. ft. per person (75,000 sq. ft.i 135 = 555 work stations).
555 work stations X $200 (cost to rehabilitate furniture) _ $111,000
555 work stations X $75 cost (cost of move) = 41,625
850
Move files and conference room furniture (13,000 sq. ft. X 45?) = 5,
Installation of security alarm systems = 25,000
Installation of secure voice communications = 50,000
$233,500
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)I:`ISIOI' LOGISTICS SERVICES DIVISION
ap~up Maintenance &-F ciFacilities Branch
r
76-1102 (Principle) -
Sub-
Object
Class
1978
Non-
Recurring
EXPLANATION FOR NONRECURRING AND NEW D/L PROGRAM CALL
d _1
SECTION
FISCAL YEAR 1977 and 197$ Page 2
IDENTIFICATION OF REQUIREMIIVT AND EXPLANATION FOR CHANGE
704,000 Renovation of space in Headquarters vacated by components relocating to new building.;-,
Assuming that the space vacated in Headquarters -is 13.3% smaller than that occupied in
the new building (average space allotment in Headquarters= 117 sq. ft. per person, average
in new building = 135 sq, ft. per person), the -total amount of space vacated would be .
77,000 sq.-ft. Reducing this amount by 26,000 sq. ft. which will be assigned to. projects
SAFE and ADSTAR, the total assignable space will equal 44,000 sq. ft. In order.to accommo-.
date relocations within the Headquarters Building, it will be necessary to renovate approx-._
imately 2.3 times the net assignable space or 117,300 sq. ft. Multiplyin this figure times
$6 (average cost per sq. ft. of renovating space in Headquarters) equals-$704,000. It is
understood that RECD is budgeting for Projects SAFE and ADSTAR.
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 UNCLASSIFIED
INTERNAL
^ ONLY'
Ouu o "7
[] SECRET
Project SAFE Planning
FROM: Chief, Real Estate and Construction
EXTENSION
NO.
---- --- -
Division, OL
DATE ---
29 April 1977 STA
TO: (Officer designation, room number, and
-`-~ DA
ildS
b
)
TE
OFFICER'S
COMMENTS (Number each comment to show from whom
u
ng
INITIALS
to whom. Draw a tine across column after each comment.)
RECEIVED
FORWARDED
Chief, Logistics Services Division, OL
D
Dick, STATINT
3E30 Headquarters
_
The attached response from
regarding a 1-year
delay in Project SAFE delineates
3. Chief, Architectural ~~
;-~
certain space requirements and
Q
Design Staff, LSD/OL
t
/-
timing which will have
project
3E30 Headquarters
an impact upon you. Attached for
your information is the updated
information on this timing. A
copy of this paper has also been
sent to HEB and
he can coordinate further with
you on his future planning efforts.
STATINT
--.
7.
Tony
STATINTI
9.
10.
tt.
I
12.
13.
14.
A rm[ ar,. lel~aslM
2~10?_L
X~Sa..G1A
!.I DE ~
1D~9g.Q.OO200A6AA1.0-7~ ,.__..~... _._.~
STATI N
^ COIF FU)ENTIAL
L
FORM 'I USE Cr,1PRE+ON5U'?U5 T- SECRET CONFIDENTIAL E] INTfidM;,L UNCLASSIFIED
;x_62 ~ USE OHLY
 UNCLASSIFIED
., . w
Fri
STATI N
STATIN
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Project SAFE Planning
FROM.
Chief, Real Estate and Construction
EXTENSION
NO.
Division, OL
.
DATE
L
29 April 1977 STA
TO: (Officer designation, room number, and
building)
DA
TE
OFFICER'S
COMMENTS (Number each comment to show from whom
INITIALS
to whom. Draw a line across column offer each comment.)
RECEIVED
FORWARDED
1---Chief, Headquarters - -
STATINT
Engineering Branch,REC
/OL
Rod & Hank,
2F42 Headquarters
Attached is a copy of 0
2.
STA
INTL
,
J response to our previous
letter requesting confirmation of
3. - -
- -
design criteria and project timing
HEB/RECD/OL
which we have discussed. In
anticipation of this letter and
4
in view of advanced information
of the 1-year time delay for your
I presently have a draft
project
,
5,
of your letter requesting a change
in the timing of the GSA design
effort. I will review and get
back to you immediately with the
Director of Logistics' concurrence
-
and action plan with regard to
7. - - --~
informing GSA. In the meantime
please continue all planning
efforts.
STATINTL
s.
Tony
10.
11.
12.
13.
14.
15.
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 Approved For Reuse 2002/09/05 : CIA-RDP86-01019R00 200060010-7
ODP 752-77
SAF E035-77
22 April 1977
MEMORANDUM FOR:
Director of Logistics
STATINTL
VIA I
Director of Data Processing
STATINTL
FROM
SUBJECT
Chief, Special Projects Staff, ODP
Project SAFE Planning
REFERENCES
a. Memo for C/SPS/ODP dtd 25 Feb. 77
fm C/RECD/OL, same subject
b. Memo for DDA dtd 22 Mar 77, from
D/OL, subject: Recommendation for
Project SAFE Location (DD/A 77-1637)
1. Purpose - This memorandum presents the current plans
and requirements for the preparation of Project SAFE's Com-
puter Facility. These plans reflect actions and schedules
resulting from the recent decision which directed that the
SAFE Project should select a principal contractor for develop-
ment, implementation, and integration of the SAFE System.
The purpose of this memorandum is to keep you informed of
our plans. (See Reference a.)
2. Background - During February and March 1977, a com-
mittee, consisting of the Comptroller, DDI, DDS&T, DDA,
D/ODP, D/OCR, and the SAFE Project Director, held several
meetings to review the project and to discuss a number of
issues raised by the DDI. Among the issues discussed was
the management plan under which the system is being develped.
During a March meeting of the above committee, it
was decided to modify the SAFE development approach. Rather
than the SAFE Project Office (SPS/ODP) acting as the system
design and integration contractor (principal contractor),
outside contractors will be selected competitively to design,
develop, implement and integrate the system. The principal
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contractor will be chosen by awarding two separate SAFE
design contracts in a FY-1977 competitive procurement, and
the contractor conducting the best design will be awarded
the principal SAFE system contract in FY-1978. This change
in approach has necessitated a change in the schedule as
outlined below.
3. Activities and Schedules - The following presents
our revised plan and schedule.
a. A Request for Proposal (RFP) is now in
preparation and is expected to be distributed
to potential bidders approximately 9 May 1977.
This RFP will request that bidders present
their capabilities and conceptual designs for
the SAFE System.
b. A bidders briefing will be presented during
late May 1977 to ensure that the bidders
have common understandings of the system's
functional requirements and what is
expected in response to the RFP.
c. Proposal responses will be due on 27 June
1977.
d. Proposal responses will then be evaluated
and two contractors selected for contract
award during mid-August 1977. These
contracts will be for the performance of
detailed design and analysis of their con-
ceptual designs during FY-1978. These
will be one-year contracts with 42 weeks
allocated for the design and analysis effort,
4 weeks allocated for trade-off analysis,
and 6 weeks allocated for negotiations and
award of the principal contract for SAFE
development. This principal (three year)
contract is expected to be awarded during
August 1978. This contract is expected
to include the development of all aspects
for the SAFE System including the supporting
communication system.
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e. To provide space for the initial increment of
hardware to be supplied by the prime system
contractor, an initial increment of 10,000
square feet of environmentally-controlled
computer and office space will be required
by 1 July 1979 (vice 1 July 1978, as required
in our earlier plan).
f. A second increment of 7,615 square feet of
space for the computer center will be re-
quired by July 1980. (Note that approximately
3,000 square feet of additional space for
SAFE Computer Operations Group's offices
is still required in accordance with our
original plan. RECD/OL is aware of this
need.)
g. Full system testing and integration will be
performed from July 1970 to April 1981.
h. Cut-over to production operations is planned
for April 1981.
4. Summary - The development approach, activities, and
schedule, shown above, will result in a slippage of one year
for the SAFE Project from the original schedule.
More specific information regarding the SAFE Facility
requirements and schedule will be provided following the
evaluation of the conceptual designs and during FY 1978, the
detailed design and analysis contract phase. At that time,
the following issues will be addressed:
a. The need for emergency (non-UPS) power in
the SAFE user terminal areas.
b. The number of SAFE users and their relative
locations, both within Headquarters and
other Agency buildings.
c. Whether non-Agency buildings will be served
by the SAFE System.
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However, the following requirements are identified and
accepted as being firm:
o By July 1980, the system must be electrically
powered through an Un-Interruptible Power
Supply System to filter and regulate power.
o At the cut-over to production operations, the
system will be operational 24 hours per day,
7 days per week, and will be backed-up with
emergency power generators in addition to
the 15 minutes provided by the UPS System.
STATINTL
STATINTL
Attachments: Reference a.
Reference b.
cc: DDA
D /OCR
OCR
C RECD OL
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 1 CC'tl:,SI FI E~ USE ONLY
Approved Fo d89/IOTVT 200060010-7
SUBJECT: (Optional)
Project SAFE Facilities Planning
FROM:
Chief, Real Estate and Construction
Divis'
a
TO: (Officer designation, room number,
building)
1. Chief, Special Projects
Staff, ODP
FORM
3-G2
rL4O2, Ames Bui l di n
DATE
RECEIVED FORWARDED
OFFICER'S
INITIALS
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
STATINT
-c--
" IliD' - g ~Y1 ~-E-? t lZ.z = *'.? +
It IRMPnq Fie Fl- ftmeasb 200210100 : Q@060.010 UNCLASSIFIED
610 USEEDITIONSAREVIOUS ^ SECRET ^ CONFIDENTIAL USE ONLY j
 Approrved FYr Rel ase 2002/09/05 CIA-RDP86-01019R0dM00060010-7
2 FEB 1977
MEMORANDUM FOR: Chief, Special Projects Staff, ODP
STATINTL FROM
ie ea s a e and Construction Division, OL
SUBJECT : Project SAFE Facilities Planning
REFERENCE MFR dtd 8 Feb 77, Subj: Project SAFE Communications
Support System - Data Grid
1. The scope of work describing the SAFE facility and supporting
utilities was sent to the General Services Administration (GSA) on
30 December 1976. GSA is currently preparing a budgetary estimate on
which to base their firm fixed price including GSA fees and charges
for Architect-Engineer (A&E-) services. GSA is proceeding with plans
for a contract design effort and their preliminary plans specify an
A&E contract award on 18 May 1977, design completion by 19 September 1977,
construction contract award on 3 January 1978, and Phase I completion
by 1 July 1978.
2. As you will recall,'the initial SAFE funding transaction ($50,000
work authorization to GSA for A&EEservices) was handled on an expedited
basis in order to meet the GSA requested 1 January 1977 commitment date.
Subsequently, in addition to the usual OL expenditure approval routing
through Chief, RECD/OL, to the Director of Logistics, the following addi-
tional routing has been suggested:
a. Chief, SPS/ODP
Room 402 Ames Building
b. Director, OCR
Room 2E-60 Headquarters
c. Chief, Plans and Programs Staff, DDI
. Room 2E-28 Headquarters
d. B&F/DDI
Room 2F-28 Headquarters
Such an approval cycle for a few large transactions per fiscal year
would be appropriate; however, on the basis of the ongoing Office of
Data-Processing (ODP) expansion, numerous work authorizations and
purchase orders, many for relatively small amounts, will be issued.
OL 7 0785
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SUBJECT: Project SAFE. Facilities Planning
Such a three office approval, each with its attendant staffing require-
ment, rapidly becomes unwieldy and time consuming. As an alternative
it is sugested that a funding plan by fiscal year be approved and
funding Se- transferred to the Office of'Logistics for accounting and
management by fiscal year (similar to the funding transfer to support
the ongoing ODP expansion program).
3.' To date, all major facility and electrical utility subsystems,
such as the 2500 kW generator and both 60 and 415 Hz Uninterruptible
Power Supply (UPS) systems have been planned for based on preliminary
SAFE requirements. It is requested that the following questions regarding
mdjor requirements or premises be answered:.-
a. Must the initial increment of 10,000 sq. ft. of
environmentally-controlled computer center and office space
be available by l July 1978?
b. Must the SAFE system be electrically powered through
a UPS system to filter and regulate power?
c. Must this system be operational 24 hours per day,
7 days per week, and be backed up with emergency electrical
power generators in addition to the 15 minutes provided by
the UPS system batteries?
d. Must the SAFE user terminal area consoles likewise /
be on emergency electrical power (not UPS power) or are 5 to
10 minute losses of power acceptable in the SAFE operational
concept? Will stored information be lost with loss of console
power?
e. When can the final increment of the SAFE facility be
planned with certainty?
f. What is the preliminary forecast of the number of
SAFE users, and the relative locations? Within the 5-year
plan are there to be any non-Agency buildings served?
4. In terms of total electrical power, Project SAFE will be con-
strained to 2400 kVA. This is the maximum power available, anticipating
that UPS systems will be required, when C Vault is expanded. This
maximum capacity will be reached with the planned addition of the 3000 kVA
transformers and will bring the total electrical power demands of the
2
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SUBJECT: Project SAFE Facilities Planning
vault to the maximum capacity of the existing electrical feeders. This
maximum 2400 kVA delivered to the SAFE system would provide a mix such as:
1500 kVA 60 Hz UPS power to center.
350 kVA 415 Hz UPS power to center.
100 kVA 60 Hz power to center non-UPS emergency
requirements.
450 kVA 60 Hz power-to user areas in northeast
quadrant.
(Note: An additional 450 kVA of 60 Hz power would be available
from the D Vault to serve users in the northwest quadrant.
To date, available information indicates that the majority of SAFE users
would be on the northside of the Headquarters Building. Please verify
this general requirement as electrical power demands will reach'capacity
on the southside of the building upon completion of the ODP expansion
(allowing for some planned growth of the Office of Communication facilities).
5. Anticipating UPS power will be required, it is requested that
total electrical power demands be reviewed to define:
a. Total computer Center power required.
b. 60 Hz UPS power required.
c. 415 Hz UPS power required.
d. Anticipated user area loads including SAFE consoles,
peripherals, etc.
While the UPS systems are built-up incrementally of nominal rated power
modules, the total mix of required power must be 2400 kVA or less with-
out additional major expansion of the Headquarters electrical power
system. Such expansions will be multimillion dollar projects requiring
upwards of 3-;5 years to budget, plan, and construct.
ond the definition of the electrical power requirements
B
6
ey
.
ithin the SAFE user terminal areas, what types of peripheral equipments
.,
are anticipated? What are generalities as to facility requirements
(additional space; users relocation or groupings; security or safety
modifications, etc.)? Without sufficient detail, no estimate of renova-
tion costs have been included in our cost projections to date. However,
even with nominal facility costs per console, the forecasted 0 users
would require substantial funding (e.g. $100 per console equates to
$200,000). While it is recognized many of these answers will be gener-
ated by the working groups (ODP, OL, OC, OS, etc.) and ongoing systems
STAT
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 Ask
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SUBJECT: Project SAFE Facilities Planning
engineering contract (i.e. single contract responsibility for system
engineering, this request is primarily directed to draw attention to
funding needs for user area requirements in FY-79, -80, and -81 (antic-
ipated expansion period for SAFE users).
7. Per the referent memorandum regarding the Data Grid, please
verify that current planning anticipates a turn-key communication system
engineering, installation design, construction, and system testing). It
is our understanding that the Data Grid will be included as part of the
SAFE Communication System installation and will be administered by
SAFE/Communications personnel and funded using SAFE. monies other than
the $3,500,000 for. facilities. However, modification' to the Headquarters
Building to accept the installation of the Data Grid (such as riser or
electrical closet modifications) will be.completed using SAFE facilities
funds by RECD/OL,_.As currently understood, the Project SAFE plan calls
for a system development contract to be awarded in February-March 1978.
The installation of this system is scheduled to start in October 1978
and be completed by 1 May 1979. It is presumed that this 8-month period
would correspond to the major vertical and horizontal "signal mains"
and that subsequently in' the 1979-1981 period, the individual users`
lateral signal runs would be installed. This period of construction
may be optimistic depending upon the extent of coverage (i.e., northside
of the Headquarters Building only rather than the entire building) based
on recent experience with major Data Grid installations. It is assumed
that both RECD and OS personnel will play a direct role in the review of
design and specification of the system before installation and inspection
following construction.
8. It is acknowledged that much of the information referred to
above is not available at this time. What must be recognized is that
many aspects of. a project of this size are lengthy processes that demand
concurrent action in order to realize anything near an acceptable com-
pletion date. Maximum allowances in every case will lead to an over-
built system, but reasonable assumptions will prove invaluable so long
as enough flexibility for eventual fine tuning is maintained.
9. My staff and I look forward to working with you For further
information regarding this memorandum, please contact Mr
OL Project SAFE Coordinator, on extension
Att:
Reference
STATINTL
STAT
STATINTL
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3FEB1`377-
MEMORANDUM FOR THE RECORD
SUBJECT: Project SAFE Comunications Support System Data Grid
1. On 28 January 1977 a meeting was held with members of the
Project SAFE staff to discuss aspects of the SAFE communications system
and in particular, the Data Grid. Attending were:
a.
STATINTL b.
C.
d.
2. At this time the communications group is evaluating ongoing
development efforts by industry and Government to be aware of current
technology.-- -Three primary -types of Data Grid being considered are:
a. Communication buss
b. Multiplex system (coaxial cable)
c. Twisted-pair cable
The advantages vary with each. However, from a.facilities aspect, the-
distinct disadvantage lies with the twisted-pair system and its need for
large conduits in an already crowded electrical riser system of the
Headquarters Building.
3. The decision of what type of transmission system will be used
is to be made after selection of the SAFE main frame computer and terminal
console. Cost and technology will be the deciding factors after the tech-
nical security parameters are satisfied.. At this point, Project SAFE
STATINTL
OL Project SAFE Coordinator
/Comunications
Facilities
DC/SPS/ODP
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STATINTL
STATINTL
SUBJECT: Project SAFE Communications Support System - Data Grid
4. The facilities implications of the above are:
a. Electrical distribution risers will have to be
expanded from C and D vaults only. This is ideal since
both A and B vaults are electrically peaked out.
b.` Electrical demand from these 2,000 users'consoles
will be in the order of magnitude of 3 to 5 amperes at
115 volts, single phase, per terminal (including peripheral
equipment).
5. Project SAFE management is looking to a turn-key type contract with
a systems engineering firm which will be monitored by the SAFE Commo staff.
Thus, the systems contractor will be responsible for the systems engineering,
construction design, installation, and testing. In this ;node the Office of
Security and Office of Logistics' Real Estate and Construction Division will
serve as advisors during the planning staff and review the ongoing construc-
tion.
6. The Project SAFE plan calls for a system development contract to
be awarded in February-March 1978. The installation of the system is
scheduled to start 1 October 1978 and to be finished by 1 May 1979.
Communication system testing will commence upon completion of installation
until final acceptance.
7. The external building SAFE users throughout the Washington Metropolitan
area will be served through corniiercial leased lines or possibly by the OC
microwave system.
8. The development and installation. of the cowunications system
including the Data Grid will be funded by other SAFE funds (i.e. the
facilities $3,500,000 will not be used). Only the minor modifications of
the Headquarters Building, such as the electrical risers or closets are
facilities related, are to be accomplished by RECD using SAFE facilities
funds:
9. Mr. Chief, Special Projects Staff, ODP, confirmed.
the turn-key plan for the communications system including Data Grid. He
reemphasized that "nonfacilities" SAFE funds will fund this*instal-lation
and restated the planned construction start date as 1 October 1978.
STATINTL cc: -Mr.
OL Project SAFE Coordinator
C/SPS/ODP
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SP, VIAR 1977
MEMORANDUM FOR: Deputy Director for Administration
FROM : James H. McDonald
Director of Logistics
SUBJECT Recommendation for the Project SAFE Location
1.' Six major site alternatives were originally presented for the
location of the Project SAFE computer center and supporting office space.
Subsequent discussions between the Office of Logistics and Project SAFE
personnel,'Office of Data Processing (ODP), have concluded that the area
in the northeast corner of the Headquarters Building on the ground floor
bounded by the E corridor, the tunnel corridor, and the building perimeter
wall (shown on Attachment A), is the best'technical site.
2. This area, which is the northside mirror..image of the ODP GC03,.'
computer center, can be enlarged to provide approximately 17,615 sq.,ft,
of the projected 20,000 sq._ft. space requirement in a one-floor plan with
a uniform configuration, which is preferred by.ODP0 This location on the
ground floor provides convenient access-to utilities (particularly to
electrical vault C which is~being expanded to support SAFE). 'Selection
of this location negates the alternate requirement to convert prime
office space on the first floor. 'The`Director of Central
Reference has also indicated a preference for aground floor location.
In addition, this site-provides a nearby slab ongrade location required
for the Uninterruptible Power Supply (UPS) systems to support the heavy
concentrated load of the UPS batteries. Attachment B graphically depicts
the technical requirement to locate the UPS systems within l00_feet of
electrical vault C.. The yellow shaded areas, having basement areas below,
are not slab ongrade and are thus excluded from consideration. The
area shaded blue on Attachment A represents the.recommended location of
the supporting UPS systems.
3.' This recommendation tends to functionally group the SAFE center
with existing major computer facilities of the'.ODP center (GC03)'and OSO?s
Signal Analysis Division (G076) on the ground floor along the front of
the building and yet provides reasonable separation to minimize common
disasters. The balance of SAFE office. space and future expansion from
this site is possible to the west of E corridor on the ground floor or
along the south end of the 1E48 subcorridor on the first floor. Identi-
fication of such additional space, however, is to be deferred until
completion of SAFE systems engineering in FY-78 and FY-79,to better define
the totality of the SAFE system.
OL 7 1291
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SUBJECT: Recommendation for the Project SAFE Location Con't
4. The General Services Administration (GSA) is currently selecting
an Architect-Engineer (A-E) firm in response to our scope of work require-
ment for design services. GSA has requested that the particular site be
identified by 31 March 1977. Final decision on the.SAFE site is also
required to.begin detailed engineering for the ADSTAR system and to integrate
this large SAFE space requirement into the planning of the complex move se-
quences involving the exodus of occupants of approximately 88,000 sq..fto
into leased office space outside of the Headquarters Building. -
5. The Office of Logistics is concurrently addressing'the.facilities
requirements for Project ADSTAR and has concluded that both of these projects
must be treated as one facilities problem as they compete for space and
electrical power in the same general area. Attachment B indicates the two
existing photoprocessing areas of OCR (GE0433.and GE0430) which had been
proposed as sites for the photoprocessing portion of the ADSTAR system but
which conflict with the aforementioned recommendation for the location of the
SAFE center and its supporting UPS systems. Consequently, it is further
recommended that the Project ADSTAR photoprocessing areas be relocated to
either option shown on Attachment A. This impact on Project ADSTAR has been
discussed with both Project SAFE and ADSTAR program managers who understand
the necessity to relocate this portion of ADSTAR and concur in this
recommendation.
6. In summary, it is recommended that the proposed locations for
the Project SAFE computer center and supporting utilities as shown on
Attachment A be approved. Should it be necessary, OL personnel are avail-
able for a detailed briefing regarding this recommendation.
' JZes , M*1cDona1
James H. McDonald
Atts
APPROVED: /5/. Michael J. VWXIICA.
2 5 MAP, 1971
DISAPPROVED:
Distribution:
Orig. - Addressee w/atts return to OL
I - D/OCR/DDI w/atts
l C/SAS/OCR w/atts
1 - O/ODP/DDA w/atts
0 C/SPS/ODP w/atts
1 - OL Official w/atts
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OGC 77-2616 R E C D
28 April 1977 C
MEMORANDUM FOR : Director of Central Intelligence
SA
VIA : Deputy Director of Central Intelligence C/REB
FROM : Anthony A. Lapham Fng3 $: O
SUBJECT : Impact of the Public Buildings Act on
Certain CIA Programs
PE
C/HEB ? ---s4 -7/7 7
1. Action Requested: That you sign and direct the attached letters
to the Chairmen of the House and Senate Appropriations Committees. The
letters request the concurrence of the Chairmen in our position that funds
appropriated for the Agency programs involved are available without regard
to the special authorization requirements of the Public Buildings Act. Once
we are in a position to certify this fact to the General Services Administration,
work now being delayed can go forward.
2. Background: The Public Buildings Act provides that expenditures
in excess of $500, 000 for the construction or alteration of Federal buildings
be specially authorized by the Public Works Committees of the House and
Senate. In excess of that amount are costs for a number of site preparation
tasks which are required for installation of the computer equipment being
procured for three programs improving CIA data handling capabilities
(SAFE, ADSTAR and C--vault expansion). It is the position of the General
Services Administration that unless the Agency can certify that the funds
for these programs were appropriated without regard to the Public Buildings
Act, performance of the required modifications to the CIA headquarters
building must be delayed until the Public Works Committees approve these
expenditures. The process of securing such approval is likely to require
a year's time or possibly longer.
3. It is the Agency's position, and the opinion of this Office, that
the Public Buildings Act applies only to Congressional authorization procedures
prior to appropriation, and that, once appropriated, funds are available for
expenditure by the Executive Branch without further requirement for authori-
zation. GSA will accede to this view in those cases where the Congress
Fto ~' Rce'k5~-' :~"gcor)