PROJECT SAFE RELATED EXPENDITURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86-01019R000200060025-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 12, 2016
• Document Release Date: May 6, 2002
• Sequence Number: 25
• Publication Date: February 11, 1977
• Content Type: MF

Approved For Release 2002/09/05 : CIA-RDP86-01019R00N00060025-1
11 FEE, ?)77 .
4 FOR:
Director of Logistics
STATI NTL
OL Project SAFE Coordinator
VIA
Chief, Headquarters Engineering branch, RECD/OL
VIA
Chief, Real Estate and Construction Division OL
SUBJECT
Project SAFE Related Expenditures
REFERENCE
Memo dtd 7 Feb 77 to OIL fm 01 Project SAFE Coordinator,
Subj: Project SAFE - Cash Flow for FY..77 and FY48
COL 7 0567)
1. Pursuant to your request, the attached cash flow analysis covers
those SAFE related projects specifically excluded in the referent memo-
randum:
a. Electrical C Vault Expansion.
b. Acquisition of New Space Outside the Headeuarters
Building.
c. Secondary Non-SAFE Headquarters Move Sequences.
d. Renovations of SAFE User Areas,
2. These four project areas are addressed separately because they
are either funded by existing FY-77 OL budgeted funds, or they are unfunded
to the extent that the funding source has not yet been identified. Refer-
ring to the cash now sheet, the obligations by month are based on schedules
necessary to meet the 1 July 1978 completion date. The modifications to
SAFE user's areas are required in the FY-79 through FY-81 timefraan as the
system expands. The alphabetical annotations on the cash flow correspond
to explanations in the following paragraphs.
3. lectil ut ao- Increase of 3000 kVA of electrical
distribut on mac o prov e a maximum 2400 kVA of electrical oower for
Project SAFE. This is maximum capacity that can be added and supported by
existing electrical feeders. This power limit must support the Project
SAFE center including both 60 and 415 Hz Uninterruptible Power Supply (UPS)
OL 7 0700
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Approved For Release 2002/09/05 : CIA-RDP86-01019R001)200060025-1
SUBJECT; Project SAFE Related Expenditures
systems and the addition of SAFE terminal user equipment in the northeast
quadrant of the Headquarters Building northwest users will be supported
eet of D Vault). 114111; s tio electrica cit remains In e1tPer
Core ts for thiF
Annot. a. Award of Agency contract estimated $1
for Architect-Engineer (A&E) design servicesthe of
Kenneth Cobb (electrical engineers). Any other alternative
Is either more costly or requires up to 3 to 4 months addi.
tional time to complete.
helot. b. Work authorization to GSA for $685,000, the
construction project for the C Vault expansion. These dates
correspond to the following sequence:
(1) 1 Mar 77 - Award of ME contract.
(2) 15 Apr 77 . Design complete
(3) 1 May 77 . Completion of SSA review,
ng 90 days for solicitation, advertisement,
sward of construction contract.
(4) 1 Aug 17 - Start of construction.
(5) 1 Aug 78 - Completion of electrical
expansion.
4. FE S d ti
Annot. e. Work authorization to SSA for $210,000 for
group forces renovation of areas involved in the move sequence
necessary to provide 20,000 sq. ft. of space in the selected
site. Sisdlar move sequences typically require 150 percent of
secondary renovations or 30,000 sq ft. of additional renovatio s,
estimated at $7 per sq. ft. It is assumed that Project GEMINI
funds will also be used to supplement the relocation of 81400e
sq. ft. to the newly-acquired building and readjustments within
the Headquarters Building. Design of these secondary Headquarters
renovations to be accomplished by the Architectural Design Staff,
LSD/01.. No detail work can begin until the SAFE site is ;elected
and those Agency components or functions required to leave the
Headquarters Building are identified. In order to provide 6 months
for Project SAFE construction (100000 sq. ft.), approximately 13.000
sq. ft. (including UPS systems) should be vacant by 1 January 1978.
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SUBJECT; Project SAFE Related Expenditures
The only planned move at this time is the relocation of th.
Intelligence Community Staff (ICS) 15.000 to 18.000 sq. ft. to the
Community Headquarters Building on or about 15 March 1977.
Acutst 19fl of aim Ulm. Outside of Headquarters Build.'
to le space withfn the liesdquarters Bufidfng for S rt
other Agency requirements, an additional 88?00o
be limed through GSR. The It4Se of a possible move to
and consolidation of that Amin, c und nee been slim.
by the declination of thel to lease this space.
*fitly, new leased buildinibs are Doing considered.
Annot. c. Funding available ($500.000) for the Office of
Ccmaaunlcetlons to purchase the necessary communication equipment for
art entirely new building.
Annot. d. Funding available ($516.000) for renovations by
the lessor, which are above standard, to modify the acquired space for
Agency usage (estimated at V per sq. ft. for .000 sq. ft.). The
Agency design is to be accomplished by the Staff Architects, 0-C/RECD/01.
The following is the sequence of events in the acquisition and preparation
of new space through *SA and was prepared by the Real Estate Branch,
RECO/OL.
STATI NTL
A. Market survey
Completed
Advertising - This is to find
out what lessors would be
Interested. 1 week
Response
2 weeks
Solicitation - Request for Bids 'I week
Response
Negotiation/Approve /Award*
1) Initial negotiations -
21 days. Negotiation
between GSA and lessors
on their submitted bids.
2 weeks
60 days
Ad to run 9 Feb
21 Feb - 4 Mar
7 11 Mar
14 - 25 Mar
28 Mar - 27 May
3
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SUBJECT: Project SAFE Related Expenditures
F.
F nal bids - 14 days
After the initial nega-
tion, SSA will then give
the lessors a period to
submit their finel/
adjnsted bids.
3) Approval/award - 25 days
takes final bids, reviews then and makes
recommendation to requesting Agency. Agency
Would than review GSA's recommendatioe. After
Agency and OSA have weed then a contract
will be awarded.
1) If the lease is subject to prospectus, an additional 120 days
would be required.
2) If any delays occur in any of the above steps, then tht following
steps would be delayed accordingly.
Agency desirp
Lessor A&E Drawings
Construction/Renovation
H. Occupancy
60 days
45 dais
90 days
1 Jun 31 Jul
1 Also Sep
15 Sep Dec
6. Analyzing the following milestones necessary to ieet the vacsncy
of the 044,MUO of 1 3O sq. ft. rsqtilred for the start of SAFE construction
(including UPS sites by 1 January 1978, points out several problem areas:
a. 1 Apr 77: Completion of relocation of ICS 15 000
to 10,000 sq. ft. out of Heade:meters Building.
b. 15 Dec 77: Availability of new 88,000 sq. ft. for
Agency occupancy.
c. 1 Jan 78: Start of constructIon in required SAFE
location.
The move sequences throughout the Headquarters Suildinn required
solidase the 151,00n to 18,000 sq. ft. vacated ICS area and the fict
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SUBJECT: Project SAFE Related Expenditures.
sq. ft. vacated to the new building wlU be complex and time consuming.
The SAFE site has not yet been selected and neither have those components
who will be relocated to a new building been identified. While 9 months
remain after the 15.010 to 18,000 sq. ft. ICS space is vacated, teis *Pace
In itself does not provide the relief for SAFE because it will probably
be backfilled by the Office of Legal Counsel from Gae14 and the Inspector
General's office from 2E-45/49 and others. Ho major moves are possible
then until the IS December 1977 date. The candidate major move of the
Office of Developeeet and Engineering elements (40,001 sq. ft.) is then
possible but does not directly vacate any of the SAFE candidate sites
on the ground or first floors. Without relief from an early availability
of new space or the doubtful use of short-term, two-step moves W. in the
absence of detailed planning today, it is improbable that the many second-
ary move sequences necessary to reconsolidate 100,000 sq. ft. VW be
planned, designed, end renovated in the available time. Such inter-
Directorate move sequences and resultant haggling are difficult at best
without involving movement out of the Headquarters Building.
7. Megifisittjent 0 SAFE User Areas - These modifications are the
necessary renoVations to Headquarters Building and other Agency facilities
within the Washington Metropolitan area to support thel ISAFE analyst
terminal equipments for which funding has not yet been identified.
Annot. f. The $450,000 ($150.000 in FY-79, -e0, -81)
required is speculative in exact amount, however, such
renovations will be required. Ongoing SAFE systems enei-
neering will identify user area computer terminal console
design, peripheral equipment, need for secure telephones,
special purpose vaulting requirements, need for security
and fire alarms, determine number of dedicated electrical
power circuits, etc. Many secondary minor move sequences
and additional space may be necessary to group SAFE user
analysts within their respective components. Each of these
considerations will affect the cost of the renovations.
The suggested 3-year funding cycle covers the period that
the SAFE system will be expanding to accommodate its
users.
In %winery, omitting that specific funding must be identified
projects, several key major decisions must be made as follows:
a. Identification of those components to be relocated
from the Headquarters Building by 1 April 1977 to permit
detailed planning for secondary moves and the layout of
the new building (in conjunction with renovation and back-
filling of ICS space).
Approved For Release 2002/09/05 : CIA-RDP86-01019R000200060025-1
Approved For Release 2002/Q9/05 : CIA-RDP86-01019R000200060025-1
SUBJECT: Project SAFE Related Expenditures
b. Selection of the SAFE computer center site by
1 March 1977 to permit GSA to initiate the design effort
(based on their choice of an in-house design option).
c. Award of the C Vault expansion AU design contract
by 1 March 1977 necessary to meet the 1 August 1973 delayed
completion date even on an accelerated basis.
Att.
Distribution:
Orig. - Addressee, w/att.
1,- OL/RECD/HEB Official, w/att.
OL/RECD, Watt.
1 - OL/RECD/R&FD? Watt.
1 - OL Files, w/att.
OL/RECD/HEB)
:sbt/
(11 Feb 77)
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