APPLICANT PROCESSING SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86B00154R000100070017-2
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 5
• Document Creation Date: January 4, 2017
• Document Release Date: April 17, 2008
• Sequence Number: 17
• Publication Date: March 24, 1983
• Content Type: MEMO

Approved For Release 2008/04/17: CIA-RDP86B00154R000100070017-2
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STAT
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MEMORANDUM FOR: Senior Directorate and Component
Personnel Officers
Deputy Director for Recruitment and Placement
Office of Personnel
SUBJECT: Applicant Processing System
REFERENCE: Memorandum to Senior Directorate and Component
Personnel Officers from D/Pers dated 15 October
1980, Same Subject
1. The referenced memorandum stressed the importance of prompt
office responses to the success of our applicant processing system.
In recent weeks the Inspector General's office and the Executive
Committee have expressed concern over the length of the applicant
processing system. These inquiries have led us to review the total
system and we find that some pre-established deadlines are too
frequently overlooked and the processing time is being unnecessarily
delayed. Most offices are working hard to comply with the 14 calendar
day response time; however, there are enough isolated incidences of
non-compliance to raise our concern.
2. Beginning immediately, Staff Personnel Division will adopt
a more rigid stance in adhering to processing deadlines. We
strongly urge that all components respond within 14 calendar days
or we will assume there is no interest and will advise the applicant
accordingly. If it is necessary, additional time can be arranged
on a case by case basis by a telephone call to your placement officer.
If your system involves panels or boards and early decisions can not
be reached within the 14 day time period, you may want to consider a
change in your system.
3. Your continued support in this effort is appreciated.
STAT
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 A DIU lei is 'LLr`_! : n . I is rL 1S 31 V i
?YCR~NDUM FOR: Senior Directorate and Component Personnel Officers
FROM . Harry E. Fitzwater
Director of Personnel
Policy, Planning, and ;Management
SUBJECT New'Applicant Processing System
REFERENCE . Memo to Senior Directorate and Component Personnel
Officers from D/PPPM, dated 22 May 1980, Sane Subject
1. In the reference, I commented on the need for your help to make
the new processing system succeed. I want :to emphasize that I am looking
to you to be assertive in obtaining the timely cooperation of the sub-.
sta.tive offices you serve. Without a mutual effort, the new system will
fall short of achieving the optimum reduction in hiring time that is
envisioned. The purpose of this memorandum is to ensure that personnel-
officers understand the new system well enough to explain it to their
cops onent managers and to provide Recruitment and Placement with the
rapid response that is vital to the success of the n,:- system. To assist
you, attac.e` are in oz-pal, abbreviated information sheets that spell out
the procedural steps we are now using for:
a.
b.
c.
d.
e.
Professional/Technical "Resume" Cases
Professional/Technical "Recruiter" Cases
Out-of-Area Clerical Cases
Local Clerical Regular Cases
Local Clerical "Fast-Track" Cases
Regarding the professional/technical sheets, I urge you to give particular
attention to the prompt responses required from your office both at the
tir?e of review of an applicant's file and subsequent to the office pre-
orccessing interview.
2. The consequence of. a past due response on an applicant. file is
an automatic rejection, even if your office should want to invite the,
applicant for an intervieNw. I do not expect exceptions to this policy,
and I would hope you do not ask for any. The fourteen calendar days dead-
line is more than sufficient time to make a decision on interest in an
applicant.
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3. We also expect a prompt response subsequent to the office inter-
view of an applicant. In this instance, your office decision is-normally
due within ten calendar days. If certain test results (e.g., PAT/B) are
prerequisite to a hiring decision, response is due within seven calendar
days after receipt of the test results.
4. I am certain that you appreciate the importance of timely action
at each step of the new processing .system. Accordingly, it is my hope
that one specific responsibility of the Expediter Group--to follow up on
delinquent office actions--will not need to be exercised.
S. I am pleased with the progress of the new system and the attendant
reduction in processing time, especially when problems created by the
hiring freeze are taken into consideration. We have yet to obtain our full
objective, however. This can be achieved only with the full cooperation of
you and your component managers. In this regard, I look forward to your
sustained support.
6. I am monitoring the new system closely through periodic Task
Force meetings with the Directors of Security and Medical Services and
otl.:r key officers. Should you have any problems or suggestions-that
mi = be appropriate for the attention of the Task Force, please call
St _ .: Personnel Division.
STAT
Attachment:
As Stated
~ IS y :_L USE 01 L.y
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